ATTACHMENT 3 Authorization to Release Information.docx

This is an Authorization to Release Information form for RFP 26-023 issued by the Iowa Telecommunications and Technology Commission operating the Iowa Communications Network. The RFP seeks to pre-qualify vendors to provide telecommunications outside plant services across five designated zones within Iowa. Vendors must submit proposals by November 6, 2026 at 3:00 PM CST, with the ICN intending to pre-qualify three vendors per zone for on-call service delivery. The procurement process includes written questions due by October 5, 2026 at 4:00 PM central time, with responses provided by October 7. No vendor conference has been scheduled. Award may be made more than 90 days after opening, with negotiation and acceptance to be completed within 60 days of Notice of Intent to Award if no appeals are filed. All bid proposals remain firm for 120 days. The place of performance spans the five designated zones within Iowa.

Vendors must submit completed compliance forms, authorization to release information, bid proposal submittal forms, vendor qualifications responses, zone bid forms, and unit price sheets. Proposals must be submitted in one original and one copy on 8.5" x 11" paper plus one soft copy on USB drive containing Word/PDF documents and the Unit Price Sheet in native Microsoft Excel format. This is a qualification-based procurement where the ICN will not necessarily award to the lowest-cost vendor but to the most responsible vendor offering best value after evaluating price and compliance with all RFP provisions. The ICN reserves the right to contact vendors for clarification via written questions, interviews, site visits, and past-performance review. Applicable NIGP commodity codes are 96200 and 96100 for miscellaneous services. Primary contacts are Sheri Stephens (ICN Purchasing Agent II) at sheri.stephens@icn.state.ia.us, Brian Clayton at brian.clayton@iowa.gov, and Lori Larsen at lori.larsen@iowa.gov.