Attachment 4 Sample Contract Exceptions and Deviations Form~3.pdf

This is a Sample Contract Exceptions and Deviations Form for an Oregon state and local contract opportunity related to Debris Management Removal Services. The form provides proposers with a structured template to request exceptions and deviations to the sample contract attached to the Request for Proposal (RFP). The document includes an example entry demonstrating how proposers should complete the form, which requires them to identify the specific contract section number, provide the current language from the sample contract, detail the requested exception or deviation in redline format, and explain the business rationale for the requested change. In the provided example, a proposer requests a modification to Section 1.0 to change the definition of "System" to "System" or "Solution" to align with the company's Service Level Agreement and End User License Agreement terminology, and notes that no equipment is being provided under the contract.

This form serves as the mechanism for proposers to formally document any contractual terms or conditions they cannot accept as written in the sample contract. By requiring proposers to specify the section, current language, requested modification, and justification, the form enables the procuring agency to review all proposed deviations systematically and evaluate whether each exception is acceptable or negotiable. Proposers are expected to complete this table comprehensively for all sections where they seek modifications, ensuring transparency in the proposal process and facilitating efficient contract negotiations prior to award.