Attachment 2b_FY22 GC DUTIES-WORK INSTRUCTIONS 08242022.xlsx
XLSX spreadsheet 671 KB Posted
- Attached to
- Screening Information Request (SIR)/Request for Proposal (RFP): Financial Services Federal contract opportunity
- Solicitation number
- 6973GH-24-R-00020
About this file
This document contains work instructions for scanning utility invoices received by the Federal Aviation Administration. Tasks include opening and date stamping mail, scanning invoices according to specified procedures, and organizing invoices that are over 12 months old for disposal. Invoices are to be scanned using Kodak Capture Pro software, naming each PDF file with the vendor name and account number. Files are to be saved to a specified network folder. Duplicate file names are to be resolved by renaming files.
The related federal contract opportunity is a solicitation issued by the Department of Transportation Federal Aviation Administration Franchise Acquisition Services seeking proposals for financial services. The solicitation number is 6973GH-24-R-00020 and is titled "Screening Information Request (SIR)/Request for Proposal (RFP): Financial Services." No further information is provided on the products, services, or terms required under the opportunity.
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Text version
GENERAL TASKS
| DUTIES |
| SEPARATE MAIL BY SECTION |
| OPEN MAIL |
| DATE STAMP DOCUMENTS |
| SCAN DOCUMENTS ACCORDING TO SCANNING INSTRUCTIONS |
| FAA UTILITY INVOICES |
| PLACE INVOICES THAT WERE RECEIVED > 12 MONTHS FROM CURRENT DATE IN RECYCLE BINS |
Scanner Instructions REMOVE staples and UNFOLD all invoices prior to scanning
1 Open Kodak Capture Pro Program
2 Insert Invoice into scanner vertically, face up
3 Click icon for New Batch
| 4 | Select Job Name based on Agency or FAA Region being scanned |
| Enter date received (defaults to current date) |
CLICK OK or Hit Enter
| 5 | Click Green Button |
| Check for Grayscale as the setup |
6 After scanning begins, name the pdf file by Vendor Name and Account Number, Hit Enter
7 After naming the file, Click Output Batch (Checkered Flag)
| 8 | Once the file has been outputted, the window for a new batch pops up |
| (defaults to last information entered) | |
| Repeat Steps 5 and 6 |
LOCATION: E:\UTILITIES\UTILITY INVOICES
Note: You cannot save the same file name, if a file name already exists it will fail to save and show the window below
Delete File then rescan
DUPLICATE FILE NAME RESOLUTION
| Note: You cannot save the same file name, if a file name already exists it will fail to save and show the window below |
| You can rename the file by clicking Batch>Rename |
| Rename the file then click OK |
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