Attachment-2.-Pre-Bid_-Pre-Proposal-Conference-Response-Form-v2.pdf
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- Solicitation number
- BPM058083
- Issued by
- Baltimore City, Maryland
About this file
This is a Pre-Bid/Proposal Conference Response Form issued by the Comptroller of Maryland for the Heating, Ventilation, and Air Conditioning (HVAC) Studies solicitation. The form serves as the mechanism for bidders to confirm attendance at the pre-proposal conference and provide attendee information. Bidders must return the completed form via email or fax to the Procurement Officer by the specified RSVP deadline. The form allows firms to indicate whether representatives will attend the conference and, if so, to list up to three attendees with their contact information, email addresses, phone numbers, titles, and company affiliations. The form also provides space for bidders to request reasonable accommodations as outlined in the Invitation for Bids (IFB) Section 4.1. A pre-proposal conference was held on July 29, 2026, with twelve firms in attendance, including The Edgecombe Group, A.J. Adam Engineering LLC, GAI Design, Henry Adams, Chesapeake Testing & Balancing Engineers, Tri Crest, and Flo-Tron.
The form requires completion and signature by an authorized representative of the bidder firm, including printed name, title, and date. Bidders must indicate whether they will or will not attend the conference and may specify any accessibility or accommodation needs. The form version shown is effective as of July 2024 and includes space for directions to the pre-bid conference venue. This administrative document is essential for the Comptroller's procurement process to manage attendance and facilitate bidder participation in the pre-proposal conference discussions regarding the four comprehensive HVAC studies at Baltimore City public schools, with proposals ultimately due August 14, 2026.
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Text version
Attachment 2. Pre Bid/Proposal Conference Response Form effective date: July 2024
Attachment 2. Pre-Bid/Proposal Conference Response Form
Solicitation Title:_____________________________
Solicitation #:__________________________
Bidder/Offeror Name:____________________________________
See the Key Information Summary Sheet for the date and time for the Pre-Bid/Pre-Proposal Conference.
Please return this form by the due date noted for the RSVP, advising whether or not your firm plans to attend. The completed form should be returned via e-mail to the Procurement Officer at the contact information below:
<<procurementOfficerName>>
<<ISSUINGAGENCYACRONYM>>
E-mail: <<procurementOfficerEmail>>
Fax #: <<procurementOfficerFax>>
Please indicate:
________ Yes, the following representatives will be in attendance.
Attendees (Check the IFB for limits to the number of attendees allowed):
1.
2.
3.
________ No, we will not be in attendance.
Please specify whether any reasonable accommodations are requested (see IFB § 4.1“Pre-Bid conference”):
Bidder: ______________________________________________________________________________ (Bidder Name Please Print or Type)
By: _________________________________________________________________________________ (Signature/Seal)
Printed Name: ________________________________________________________________________ (Printed Name)
Title: _______________________________________________________________________________ (Title)
Date: ______________________________________________________________________________ (Date)
Attachment 2. Pre Bid/Proposal Conference Response Form effective date: July 2024
Directions to the Pre-Bid Conference
<<preBidDirections>>
Add email address and phone number of the attendees, along with the name, title, and company -
File details come from the government source that posted it. Updated .