Attachment 1a FAA-MMAC_PV ARRAY 2_PH 2_100 CD_PROJECT MANUAL.pdf

FEDERAL AVIATION ADMINISTRATION

MIKE MONRONEY AERONAUTICAL CENTER

MMAC PV Array 2 - Phase 2 Quesada Dr. North/West

Type B

Specifications 100% Submission October 18, 2024

5801 Broadway Extension, Suite 500

Oklahoma City, Oklahoma 73118-7436 Telephone # (405) 840-2931 FAX # (405) 842-7750

PROFESSIONAL SEALS

document1 Page 1 of 1 5801 Broadway Extension, Suite 500, Oklahoma City, Oklahoma 73118-7436

Telephone (405) 840-2931 Facsimile (405) 842-7750 Website www.fsb-ae.com document1 Page 1 of 1 5801 Broadway Extension, Suite 500, Oklahoma City, Oklahoma 73118-7436

Telephone (405) 840-2931 Facsimile (405) 842-7750 Website www.fsb-ae.com

FAA - W.O. #2022029334 OCTOBER 18, 2024

FSB / FAA MMAC PV Array 2 - Phase 2

STATE: OKLAHOMA

ENGINEERING CERTIFICATE OF AUTHORIZATION

ENG. ENTITY ID# CA1072

EXP. 06/30/2026

MIN S.

KOO

22544

10/18/2024

J.T.

LITTLE JR.

2055526495

SEAN P.

McGRAW

10/18/2024

FAA - W.O. #2022029334 OCTOBER 18, 2024

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 001019 - CONTRACT CONSIDERATIONS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 011000 - SUMMARY OF WORK

SECTION 011390 - COORDINATION AND MEETINGS

SECTION 012500 - SUBSTITUTION PROCEDURES

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 014500 - QUALITY REQUIREMENTS

SECTION 014535 - SPECIAL INSPECTIONS

SECTION 015000 - TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

SECTION 015723 - TEMPORARY STORMWATER POLLUTION CONTROL

SECTION 016000 - PRODUCT REQUIREMENTS

SECTION 016010 - SUBSTITUTIONS REQUEST FORM

SECTION 016500 - STARTING OF SYSTEMS

SECTION 017329 - CUTTING AND PATCHING

SECTION 017419 - CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

SECTION 017800 - CLOSEOUT PROCEDURES

SECTION 017823 - OPERATION AND MAINTENANCE DATA

DIVISION 03 - CONCRETE

SECTION 033000 - CAST-IN-PLACE CONCRETE

DIVISION 26 - ELECTRICAL

SECTION 260519 - LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

SECTION 260526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

SECTION 260533.13 - CONDUITS FOR ELECTRICAL SYSTEMS

SECTION 260543 - UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS

SECTION 260553 - IDENTIFICATION FOR ELECTRICAL SYSTEMS

SECTION 260573 - POWER SYSTEM STUDIES

SECTION 263100 - PHOTOVOLTAIC COLLECTORS AND INVERTERS

SECTION 264113 - LIGHTNING PROTECTION FOR STRUCTURES

DIVISION 27 - COMMUNICATIONS

SECTION 270528 - PATHWAYS FOR COMMUNICATIONS SYSTEMS

SECTION 271513 - COMMUNICATIONS COPPER CABLING

Table of Contents TOC - 1 FSB / FAA MMAC PV Array 2 - Phase 2

DIVISION 31 - EARTHWORK

SECTION 311000 - SITE CLEARING

SECTION 312000 - EARTH MOVING

DIVISION 32 - EXTERIOR IMPROVEMENTS

SECTION 321313 - CONCRETE PAVING

SECTION 321373 - CONCRETE PAVING JOINT SEALANTS

SECTION 323113 - CHAIN LINK FENCES AND GATES

SECTION 329200 - TURF AND GRASSES

Table of Contents TOC - 2

SECTION 001019 - CONTRACT CONSIDERATIONS

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Schedule of values.

1.2 RELATED SECTIONS

A. SECTION 011000 - SUMMARY OF WORK: Schedule of additional cost items to be included in the Schedule of Values.

1.3 SCHEDULE OF VALUES

A. Submit a printed schedule on Contractor's standard form or electronic media printout.

B. Submit Schedule of Values and Detailed Schedule of Values in duplicate within twenty (20) days after date established in Notice to Proceed.

C. Format: Utilize the Table of Contents of this Project Manual. Identify each line item with number and title of the major Specification Section. Identify site mobilization, bonds and insurance.

D. Include separately for each line item, a direct proportional amount of Contractor's overhead and profit.

E. Revise schedule to list approved Change Orders, with each Application for Payment.

F. Include any additional items for breakdown as requested by the FAA project manager.-

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 001019

CONTRACT CONSIDERATIONS 001019 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Permit and License

3. Schedule of Values

4. Work covered by Contract Documents.

5. Work by Owner.

6. Work under separate contracts.

7. Access to site.

8. Coordination with occupants.

9. Work restrictions.

10. Specification and Drawing conventions.

B. Related Requirements:

1. SECTION 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: Photovoltaic System

1. Project Location: Mike Monroney Aeronautical Center, Quesada Dr. West, Oklahoma City, OK 73169

1.4 PERMIT AND LICENSE

A. Contractor shall secure and pay for all permits, licenses, special inspections, etc. required in the execution of work, whether of a permanent or temporary nature.

SUMMARY OF WORK 011000 - 1

1.5 SCHEDULE OF VALUES

A. The successful bidder will be required to, within 20 days after the date established as the Notice of Proceed, submit to the FAA a detailed schedule of values that clearly sets forth the scheduled prices for each component of the project.

B. This project will be required to comply with the "Buy American Act."

1. A law that requires the U.S. government to prefer U.S. made products in its purchases of goods and construction materials. The law applies to all government agency procurements of goods valued over a certain threshold, but does not apply to services.

The law allows for exceptions when domestic products are not available, too costly, or not in the public interest.

1.6 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Install Photovoltaic System, tie into existing medium voltage distribution system and other work indicated in the Contract Documents.

1.7 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

1.8 WORK UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying Work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

1.9 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times.

Do not use these areas for parking or for storage of materials.

SUMMARY OF WORK 011000 - 2

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

D. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

E. Security Requirements: Contractor shall comply with all applicable Department of Transportation (DOT), FAA, and MMAC security directives while performing Work of this contract.

1.10 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Notify Owner not less than 5 business days in advance of activities that will affect Owner's operations.

1.11 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to normal business working hours of 7:00 a.m. to 4:00 p.m., Monday through Friday, unless otherwise indicated. No work shall occur on Saturdays, Sundays, or designated Government holidays unless approved by the Owner seven (7) days in advance. Work creating disruptive noise will be conducted outside of normal business hours and coordinated with the Owner.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than 21 calendar days in advance of proposed utility interruptions.

2. Provide Owner with outage plan and obtain written approval of plan.

3. Obtain Owner's written permission before proceeding with utility interruptions.

SUMMARY OF WORK 011000 - 3

4. Outages affecting Owner Operations are required to be accomplished on Saturdays, Sundays or designated government holidays.

D. Nonsmoking Buildings: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes.

E. Restricted Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

F. Employee Identification: Owner will provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.12 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 00 and 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

SUMMARY OF WORK 011000 - 4

END OF SECTION 011000

SUMMARY OF WORK 011000 - 5

SECTION 011390 - COORDINATION AND MEETINGS

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Coordination.

B. Pre-construction meeting.

C. Progress meetings.

D. Examination.

E. Preparation.

F. Cutting and Patching.

G. Alteration Project procedures.

1.2 COORDINATION

A. Coordinate scheduling, submittals, and Work of the various Sections of the Project Manual to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

B. Coordinate completion and clean up of Work of separate Sections in preparation for Substantial Completion.

1.3 PRE-CONSTRUCTION MEETING

A. Contracting Officer will schedule a meeting after Notice of Award.

B. Attendance Required: Contracting Officer, Project Manager, and Contractor.

C. Agenda:

1. Distribution of Contract Documents.

2. Submission of list of Subcontractors, list of Products, schedule of values, and progress schedule.

3. Designation of personnel representing the parties in Contract.

4. Procedures and processing of field decisions, Submittals, Substitutions, Applications for Payments, Proposal Request, Change Orders, and Contract Closeout procedures.

COORDINATION AND MEETINGS 011390 - 1

5. Scheduling.

D. Record minutes and distribute copies within seven (7) days after meeting to participants, with two (2) copies to Contracting Officer, Project Manager and participants, and those affected by decisions made.

1.4 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the Work at maximum bi-weekly intervals, unless otherwise required by the Contracting Officer.

B. Make arrangements for meetings, prepare agenda with copies for participants; preside at meetings.

C. Attendance Required Job Superintendent, major Subcontractors and suppliers, Contracting Officer, Project Manager, A&E Project Manager and FAA Project Manager along with others as appropriate to agenda topics for each meeting.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of Work in progress.

3. 3 Week Look Ahead

a. Field observations

b. Identification of problems which impede planned progress

4. Status of Submittals, RFIs and RFPs

5. Maintenance of progress schedule.

a. Review of off-site fabrication and delivery schedules

b. Corrective measures to regain projected schedules

c. Effect of proposed changes on progress schedule and coordination

6. Testing planned and required in accordance with contract requirements.

7. Quarterly Environmental and Safety discussion to review MMAC policies and operational controls.

E. Record minutes and distribute copies within seven (7) days after meeting to participants, with two (2) copies to Contracting Officer, Project Manager and participants, and those affected by decisions made.

COORDINATION AND MEETINGS 011390 - 2

PART 2 - PRODUCTS (Not Used )

PART 3 - EXECUTION

3.1 EXAMINATION

A. Verify that existing site conditions and substrate surfaces are acceptable for subsequent Work.

Beginning new Work means acceptance of existing conditions.

B. Verify that existing substrate is capable of structural attachment of new Work being applied or attached.

C. Examine and verify specific conditions described in individual specification Sections.

D. Verify that utility services are available, of the correct characteristics, and in the correct location.

3.2 PREPARATION

A. Clean substrate surfaces prior to applying next material or substance.

B. Seal cracks or openings of substrate prior to applying next material or substance.

C. Apply any manufacturer required or recommended substrate primer, sealer, or conditioner prior to applying any new material or substance in contact or bond.

3.3 CUTTING AND PATCHING

A. Employ skilled and experienced installer to perform cutting and patching in locations as required.

B. Submit written request in advance of cutting or altering elements which affects:

1. Structural integrity of element.

2. Integrity of weather-exposed or moisture-resistant elements.

3. Efficiency, maintenance, or safety of element.

4. Visual qualities of sight exposed elements.

5. Work of OCAT, FAA or separate Contractor.

C. Execute cutting, fitting, and patching including excavation and fill, to complete Work, and to:

1. Fit the several parts together, to integrate with other Work.

2. Uncover Work to install or correct ill-timed Work.

3. Remove and replace defective and non-conforming Work.

4. Remove samples of installed Work for testing.

COORDINATION AND MEETINGS 011390 - 3

5. Provide openings in elements of Work for penetrations of mechanical and electrical work.

D. Execute Work by methods to avoid damage to other Work, and which will provide proper surfaces to receive patching and finishing.

E. Cut masonry and concrete materials using masonry saw or core drill.

F. Restore Work with new Products in accordance with requirements of Contract Documents.

G. Fit Work tight to pipes, sleeves, conduit, and other penetrations through surfaces.

H. Refinish surfaces to match adjacent finishes. For continuous surfaces, refinish to nearest intersection; for an assembly, refinish entire unit.

I. Identify any hazardous substance or condition exposed during the Work to the Contracting Officer for decision or remedy.

3.4 ALTERATION PROJECT PROCEDURES

A. Materials: As specified in Product Sections. Match existing Products and Work for patching and extending Work.

B. Employ skilled and experienced installer to perform cutting and patching.

C. Close openings in exterior surfaces to protect existing Work from weather and extremes of temperature and humidity.

D. Remove, cut, and patch Work in a manner to minimize damage and to provide a means of restoring Products and finishes to original or specified condition.

E. Where new Work abuts or aligns with existing, provide a smooth and even transition. Patch Work to match existing adjacent Work in texture and appearance.

F. When finished surfaces are cut so that a smooth transition with new Work is not possible, terminate existing surface along a straight line at a natural line of division and submit recommendation to Contracting Officer for review.

G. Where a change of plane of 1/4 inch or more occurs, submit recommendation for providing a smooth transition to Contracting Officer for review.

H. Patch or replace portions of existing surfaces which are damaged, lifted, discolored, or showing other imperfections.

I. Finish surfaces as specified in individual Product Sections.

END OF SECTION 011390

COORDINATION AND MEETINGS 011390 - 4

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. SECTION 016000 "PRODUCT REQUIREMENTS" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI Form 1.5C.

2. Documentation: Show compliance with requirements for substitutions and the following,as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

SUBSTITUTION PROCEDURES 012500 - 1

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

SUBSTITUTION PROCEDURES 012500 - 2

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction prior to submission for review.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed after Bid Opening unless otherwise indicated.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012500

SUBSTITUTION PROCEDURES 012500 - 3

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. SECTION 012500 "SUBSTITUTION PROCEDURES" for administrative procedures for handling requests for substitutions made after the Contract award.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 calendar days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change, including all soft costs, which may apply.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

CONTRACT MODIFICATION PROCEDURES 012600 - 1

3. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

4. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

5. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

6. Include costs of labor and supervision directly attributable to the change, including all overhead and profit, itemized.

7. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

8. Comply with requirements in SECTION 012500 "SUBSTITUTION PROCEDURES" if the proposed change requires substitution of one product or system for product or system specified.

9. Proposal Request Form: Use form acceptable to Architect.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on Form provided by Owner.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012600

CONTRACT MODIFICATION PROCEDURES 012600 - 2

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. Cost-loaded Critical Path Method Schedule may serve to satisfy requirements for the schedule of values.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect through Construction Manager at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide subschedules showing values coordinated with each phase of payment.

4. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide subschedules showing values coordinated with each element.

5. Subschedules for Separate Design Contracts: Where the Owner has retained design professionals under separate contracts who will each provide certification of payment requests, provide subschedules showing values coordinated with the scope of each design services contract, as described in SECTION 011100 "SUMMARY OF WORK."

PAYMENT PROCEDURES 012900 - 1

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Owner's name.

c. Owner's Project number.

d. Name of Architect.

e. Architect's Project number.

f. Contractor's name and address.

g. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

7. Overhead Costs, Proportional Distribution: Include total cost and proportionate share of general overhead and profit for each line item.

PAYMENT PROCEDURES 012900 - 2

8. Overhead Costs, Separate Line Items: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by Architect and Construction Manager and paid for by Owner.

B. Payment Application Times: Submit Application for Payment to Architect by the <Insert day> of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to Architect and Owner. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

PAYMENT PROCEDURES 012900 - 3

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Sustainable design action plans, including preliminary project materials cost data.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

15. Certificates of insurance and insurance policies.

16. Performance and payment bonds.

PAYMENT PROCEDURES 012900 - 4

17. Data needed to acquire Owner's insurance.

G. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in SECTION 017800 "CLOSEOUT PROCEDURES."

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

H. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706.

6. Evidence that claims have been settled.

7. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

8. Final liquidated damages settlement statement.

9. Proof that taxes, fees, and similar obligations are paid.

10. Waivers and releases.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

PAYMENT PROCEDURES 012900 - 5

PAYMENT PROCEDURES 012900 - 6

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

B. General coordination procedures.

1. Coordination drawings.

2. RFIs.

3. Digital project management procedures.

4. Each contractor shall participate in coordination requirements.

C. Related Requirements:

1. SECTION 013200 "CONSTRUCTION PROGRESS DOCUMENTATION" for preparing and submitting Contractor's construction schedule.

2. SECTION 017823 "OPERATION AND MAINTENANCE DATA" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

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B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and in prominent location in built facility. Keep list current at all times.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. Provide memoranda seven (7) days minimum in advance of required coordination.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and scheduled activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

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7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

1. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Indicate required installation sequences.

f. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements per the manufacturer of each component. Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or Interpretation and the following:

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1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect.

6. RFI number, numbered sequentially, with minimum 4 digit numerical value beginning from 001.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

11. Contractor's signature.

12. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716.

1. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond.

Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordinationinformation already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

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h. Requests for Contract Modifications indicated in Specification SECTION 012600

"CONTRACT MODIFICATION PROCEDURES."

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt by Architect of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to

SECTION 012600 "CONTRACT MODIFICATION PROCEDURES."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notification to the Architect in writing within 10 days of receipt of the RFI response is required.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

10. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven days if Contractor disagrees with response.

1.7 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Web-Based Project Software: Use Architect's web-based Project software site for purposes of hosting and managing Project communication and documentation until Final Completion.

B. PDF Document Preparation: Where PDFs are required to be submitted to Architect, prepare as follows:

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1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

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SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Startup construction schedule(s).

2. Contractor's Construction Schedule, including three-week look ahead.

3. Construction schedule updating reports.

4. Daily construction reports.

5. Material location reports.

6. Site condition reports.

7. Unusual/special event reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction Project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for completing an activity as scheduled.

The sum of costs for all activities must equal the total Contract Sum.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as…