Attachment_11_-_Subcontracting_Plan_Format.pdf

Attachment 11 Subcontracting Plan Format

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RFP 140R3022R0010 – Attachment 11 Page 1 of 10 Protective Coating IDIQ

WBR 1419.7 - Template 1 (03/2022)

DEPARTMENT OF THE INTERIOR

BUREAU OF RECLAMATION

SUBCONTRACTING PLAN

In accordance with FAR 52.219-9 Small Business Subcontracting Plan, the Offeror shall submit and negotiate a subcontracting plan upon request by the Contracting Officer. The subcontracting plan shall be negotiated within the time specified by the Contracting Officer.

This plan follows the format for addressing the fifteen elements required by Federal Acquisition Regulation (FAR) 19.704(a). Please be sure to address all fifteen elements.

Contractor: <insert contractor name> Address: <insert contractor address> UEI: <insert contractor UEI number>

(1) TYPE OF PLAN

List the total estimated dollar value of all planned subcontracting (to all types of business concerns, both large and small). Select only one of the following:

☐ Individual Plan – A subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract; except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract. (This Contract Only)

Contract #/Solicitation #

Total value of projected subcontracts (both large and small businesses):

Base Period: $ Total Contract Value (including options): $

☐ Master Plan – A subcontracting plan that contains all the required elements of an individual contract plan except goals and may be incorporated into individual contract plans; provided that the master plan has been approved.

Total projected sales: $ Total value of projected subcontracts (both large and small businesses): $ Subcontracts Represent ___% of Total Annual Sales

☐ Commercial Plan – A subcontracting plan (including goals) that covers the offeror’s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof, i.e. division, plant, or product line.

Total projected sales: $ Total value of projected subcontracts (both large and small businesses): $

RFP 140R3022R0010 – Attachment 11 Page 2 of 10

Subcontracts Represent ____% of Total Annual Sales

(2) GOALS

State the percentage of total planned subcontracting dollars that will go to all Small Business (SB) concerns, Historically Underutilized Business Zone (HUBZone) SB concerns, Small Disadvantaged Business (SDB) concerns, Woman-Owned SB (WOSB) concerns, Veteran- Owned SB (VOSB) concerns, and Service-Disabled Veteran-Owned SB (SDVOSB) concerns.

[NOTE TO THE OFFEROR/CONTRACTOR: For contracts containing options, the percentage goals and dollars must be shown separately for the basic contract period and for EACH option period.

All subcontracts that contribute to contract performance must be included, and a proportionate share of products and services that are normally allocated as indirect costs may be included.

Subcontracts awarded to an Alaska Native Corporation (ANC), or Indian tribe must be counted towards the subcontracting goals for SB and SDB concerns, regardless of the size or Small Business Administration (SBA) certification status of the ANC or Indian tribe.

If this is a Master Plan, this element does not apply.

If this is a commercial plan, change “Base Contract Year” to “Contractor’s Fiscal Year” and submit goals only for the contractor’s current fiscal year.]

Entire Ordering Period (Five Years):

Category % of Total Subcontracting

Planned Dollars

Total subcontracting SB (Includes ANC’s and Indian tribes) SDB (Includes ANCs and Indian tribes)

WOSB

SDVOSB

HUBZone SB

Mark if any or both conditions apply:

☐ Subcontracting opportunities exist for Historically Black Colleges and Universities (HBCUs) and Minority Institutions (MIs)

☐ Subcontracting opportunities do not exist for HBVUs and MIs

RFP 140R3022R0010 – Attachment 11 Page 3 of 10

(3) DESCRIPTION OF PRINCIPAL TYPES OF SUPPLIES AND SERVICES TO BE

SUBCONTRACTED AND TYPES OF BUSINESSES SUPPLYING THEM (Check all that apply)

PRINCIPAL SUPPLY/SERVICE SB VOSB SDVOSB HUBZone SB SDB WOSB

(4) METHOD USED TO DEVELOP GOALS

Explain the method used to develop the percentage goals and dollars for subcontracting to SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB:

(5) METHOD USED TO IDENTIFY POTENTIAL SUBCONTRACTING SOURCES

(Check all that apply)

☐ Company Source Lists

☐ System for Award Management (SAM) database

☐ Veteran Service Organizations

☐ National Minority Purchasing Council Vendor Information Service

☐ U.S. Department of Commerce Minority Business Development Agency’s Research and

Information Division

☐ SB, HUBZone SB, SDB, and WOSB Trade Associations

☐ SBA’s Lists of Certified SDB and HSB Concerns

☐ SB and Minority Business trade fairs or conferences

☐ Other: [Explain]

(6) INDIRECT COSTS (Check which applies.)

RFP 140R3022R0010 – Attachment 11 Page 4 of 10

[If this is a commercial plan, indirect costs must be included in establishing subcontracting goals effective September 10, 2021.]

☐ Indirect costs have not been included in establishing subcontracting goals.

☐ Indirect costs have been included in establishing subcontracting goals.

If indirect costs have been included, describe how you determine the proportionate share of indirect costs incurred with:

SB (Including ANCs and Indian tribes):

VOSB:

SDVOSB:

HUBZone SB:

SDB (Including ANCs and Indian tribes):

WOSB:

(7) ADMINISTRATION OF SUBCONTRACTING PROGRAM

The following individual employed by the offeror will administer this subcontracting plan:

Name:

Address:

Telephone:

Title:

Description of Duties:

(8) EQUITABLE OPPORTUNITY TO COMPETE (Check which apply.)

Describe your efforts to ensure that SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB will have an equitable opportunity to compete for subcontracts. These efforts include, but are not limited to, the following activities (check all that apply):

Outreach Efforts to Obtain Sources:

☐ Contacting minority and small business service and trade associations ☐ Contacting business development organizations ☐ Attending small and minority business procurement conferences and trade fairs ☐ Using SAM database to research sources ☐ Other: [Explain]

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Internal Efforts to Guide and Encourage Purchasing Personnel:

☐ Presenting workshops, seminars, and training programs ☐ Establishing, maintaining, and using SB, VOSB, SDVOSB, HUBZone SB, SDB, and

WOSB source lists, guides, and other data for soliciting subcontracts ☐ Other: [Explain]

(9) INCLUSION OF FAR CLAUSE 52.219-8, “UTILIZATION OF SMALL BUSINESS

CONCERNS” IN SUBCONTRACTS

Place initials by each statement as assurance that the following will be done:

I agree to include clause at FAR 52.219-8, “Utilization of Small Business Concerns,” in all subcontracts that offer further subcontracting opportunities.

I will require all subcontractors (except SB concerns) that receive subcontracts in excess of $750,000 ($1.5 million for construction) to adopt a subcontracting plan that complies with the clause at FAR 52.219-9, Small Business Subcontracting Plan.

(10) REQUIREMENT TO COOPERATE IN STUDIES AND SUBMISSION OF

REPORTS

Place initials in each statement as assurance that the following will be done:

I agree to cooperate in any studies or surveys as may be required.

I agree to submit periodic reports, so the government can determine the extent of compliance with the subcontracting plan.

I agree, after November 30, 2017, to include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies.

I agree to:

a. Submit the Individual Subcontract Report (ISR) semi-annually during contract performance for the periods ending March 31 and September 30. A report is also required for each contract within 30 days of contract completion. Reports are due 30 days after the close of each reporting period, unless otherwise directed by the contracting officer. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period. When a contracting officer rejects an ISR, the contractor is required to submit a revised ISR within 30 days of receiving the notice of the ISR rejection.

b. Submit the SSR annually by October 30 for the twelve-month period ending September 30. When an SSR is rejected, submit a revised SSR within 30 days of receiving the notice of SSR rejection.

__ I agree to ensure that my subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS.

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_____ I agree to provide this prime contract number, its DUNS number, and the email address of our company official responsible for acknowledging receipt of or rejecting the ISRs, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs.

_____ I agree to require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the email address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

(11) DESCRIPTION OF TYPES OF RECORDS TO BE MAINTAINED

Place initials in each statement as assurance that the following will be done:

I agree to maintain the following records to show compliance with this subcontracting plan:

a. Source lists, guides, and other data that identify SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB concerns.

b. Records on organizations contacted to locate SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB sources.

c. Records on each subcontract solicitation resulting in an award of more than $150,000, indicating:

(1) Whether SB concerns were solicited and, if not, why not

(2) Whether VOSB concerns were solicited and, if not, why not

(3) Whether SDVOSB concerns were solicited and, if not, why not

(4) Whether HUBZone SB concerns were solicited and, if not, why not

(5) Whether SDB concerns were solicited and, if not, why not

(6) Whether WOSB concerns were solicited and, if not, why not

(7) If applicable, the reason award was not made to a SB, SDVOSB, VOSB, HUBZone SB, SDB, or WOSB concern

d. Records of outreach efforts to contact:

(1) Trade associations

(2) Business development organizations

(3) Conferences and trade fairs to locate SB, HUBZone SB, SDB, SDVOSB, and

WOSB sources

e. Records of internal guidance and encouragement provided to buyers through:

(1) Workshops, seminars, training, etc.

(2) Monitoring performance to evaluate compliance with the program’s requirements.

f. On a contract-by-contract basis, records to support award data submitted to the government, including the name, address, and business size of each subcontractor (does not apply to commercial plans).

ASSURANCES:

RFP 140R3022R0010 – Attachment 11 Page 7 of 10

Place initials in each statement as assurance that the following will be done:

_______ (12) I agree to make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid or proposal if--

(i) The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

(ii) The offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract.

_______ (13) I agree to provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services, or materials or obtain the performance of construction work as described in paragraph 12 of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion.

_______ (14) I will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor.

_______ (15) I will pay small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if my firm pays a reduced or an untimely payment to a small business subcontractor (see FAR 52.242-5).

This subcontracting plan was prepared by (Offeror Fill In):

Signature:

Printed name:

Title:

Phone number:

Date prepared:

FOR OFFICIAL USE ONLY BELOW THIS LINE

Reviewed by:

RECLAMATION FIELD SMALL BUSINESS SPECIALIST:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_237.htm#P307_49650

RFP 140R3022R0010 – Attachment 11 Page 8 of 10

Name:

Date:

HQ SMALL BUSINESS SPECIALIST, BUREAU OF RECLAMATION ON BEHALF OF

THE OSDBU DIRECTOR CONCURRENCE:

PROCUREMENT CENTER REPRESENTATIVE, SMALL BUSINESS

ADMINISTRATION (DOI-AAAP-0076):

CONTRACTING OFFICER APPROVAL (FAR 19.705):

Regional SBS shall submit the final negotiated Subcontracting Plan to the cognizant SBA PCR in accordance with FAR 19.705-6(c)(1) and (2)) no later than 14 days after award. To locate the cognizant SBA PCR, a directory of SBA PCRs is located at:

https://www.sba.gov/contracting/resources-small-businesses/pcr-directory

Final Subcontracting Plan Submitted to

Procurement Center Representative:

X

X

X

X https://www.sba.gov/contracting/resources-small-businesses/pcr-directory

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RFP 140R3022R0010 – Attachment 11 Page 10 of 10

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