Attachment 1 - Performance Work Statement.docx

SP3300-25-Q-0034

Attachment 1 – Performance Work Statement

Industrial Hygiene (IH) and Ergonomic Program Support Services for Defense Logistics Agency Distribution, San Joaquin, CA

SECTION C: INTRODUCTION

1.0 Background. The Defense Logistics Agency (DLA) is the largest logistics support agency in the United States (U.S.) Department of Defense (DoD). The DLA Director reports to the Under Secretary of Defense for Acquisition, Technology and Logistics (USD AT&L) through the Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD L&MR). DLA provides worldwide logistics support, acquisition, and technical services the military services, other federal and civilian agencies, and partner nations in peacetime and wartime.

DLA Distribution San Joaquin, California (DDJC) receives, stores, and ships material in support of America's Armed Forces around the clock, around the world. DDJC is responsible for managing and providing DoD owned commodities to all branches of the Armed Forces by conducting the distribution functions of receipt, storage, and issue, and is the DoD’s western strategic distribution platform, serving as a hub of logistics for the United States Northern and Pacific Commands.

DLA Installation Management (DM) at DDJC provides installation management and services for DLA and tenant activities in the areas of facilities engineering, operations and maintenance, morale, welfare and recreation, equipment operation and maintenance, and public safety. To that end, DDJC-DM is responsible for providing Industrial Hygiene (IH) and Ergonomic Program Support to DLA and tenant personnel at DDJC. Consequently, DDJC-DM has a requirement to obtain IH and Ergonomic Program support services to augment existing Government provided support.

2.0 Objective/Purpose. The IH and Ergonomic Program support services provided under this contract will help to ensure that DDJC meets and complies with all Federal, State, and local statutes and regulations currently in effect.

SECTION C-1: GENERAL CONDITIONS AND REQUIREMENTS

1.0 Scope of Work.

1.1 Scope. This Performance Work Statement (PWS) defines the tasks required to provide technical support services to the Chief, Environmental, and Occupational Health, DDJC-DM. The required IH and Ergonomic Program support services will provide support to occupational safety and health, food safety, confined space, and ergonomic program initiatives and related efforts.

1.2 Description of Services. This is a non-personal services contract to provide IH and Ergonomic Program support services to DDJC. The Government shall not exercise any supervision or control over the contract staff performing the services described herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor.

The Contractor shall provide all supervision/management, personnel, facilities, equipment, tools, supplies, transportation, tools, equipment, materials, and other items and non-personal services – except for those items specified in Section C-3 as Government Property, Systems, Training, and Support Services necessary to perform the IH and Ergonomic Program support services tasks defined in this PWS. The Contractor shall also provide all required audits, checks, laboratory, and other tests to perform the IH and Ergonomic Program support services set forth in this PWS.

The Contractor shall provide IH and Ergonomic Program support services for approximately 1,400 DLA civilian personnel and approximately 20 active-duty military personnel. Within these numbers, approximately 200 are on the medical surveillance program. Periodically, the Contracting Officer's Representative (COR) may request IH and Ergonomic Program support services be performed for Federal personnel other than DLA personnel located at San Joaquin (e.g., pre-hire exam for a DoD agency not located in California).

The Government may provide technical direction, which will assist the Contractor in accomplishing the work detailed in the PWS; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the PWS. The Contractor shall submit to the COR all documentation generated as a result of these services.

1.3 General Operating Conditions and Requirements.

1.3.1 Place of Performance. The primary place of performance for work performed under this Contract shall be at DLA Installation Management at San Joaquin in Tracy, CA.

1.3.2 Period of Performance. The period of performance shall be for one (1) Base Year of twelve (12) months and four (4) twelve (12) month Option Years.

1.3.3 Federal Holidays.

A. Federal holidays generally observed by Government personnel include the following:

Observed Federal Holidays

Independence Day

B. If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days.

C. In the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed for a regularly scheduled workday, the COR, in conjunction with the KO and/or the Contract Specialist, will determine and advise the Contractor on whether services are required for that day.

1.3.4 Hours of Operation and Access to the Host Installation.

A. The normal hours of operation for performing the IH and Ergonomic Program support services are Monday through Friday, 0700-1530, excluding Federal Holidays. Contractor personnel shall be on site during the normal hours of operation for three days per week and available to be onsite for any emergent task within 24 hours of notification Monday through Friday excluding Federal Holidays. DDJC is a 24-hour operation. Some IH and Ergonomic Program support services must be performed outside of the normal hours of operation. Such services shall be coordinated with the COR and the Contractor shall provide the necessary personnel to support the required services. Historically, IH and Ergonomic Program support services provided outside of the normal hours of operation have been accommodated by adjusting the normal work schedule in lieu of providing additional manpower or incurring overtime.

B. The Contractor shall coordinate, in advance, any requests to work outside of the core duty hours with the COR.

C. Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the Host Installation, access to the Host Installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions exist.

1.4 Government Interaction.

A. Contracting Officer and Contracting Officer’s Representative. The Contractor’s primary interaction with the Government shall be through the Contracting Officer (KO) and the Contracting Officer’s Representative (COR), if one is assigned to this contract. The COR, if assigned, will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

1. Provide the primary interface between the Contractor and DDJC Headquarters.

2. Assure that the Contractor performs the technical requirements of the contract.

3. Perform inspections necessary in connection with contract performance.

4. Maintain written and oral communications with the Contractor concerning technical aspects of the contract.

5. Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.

6. Monitor the Contractor's performance, conduct quality assurance evaluations, and notify the KO and Contractor of any efficiencies and deficiencies.

7. Assist in identifying and incorporating process improvements.

8. Coordinate availability of Government Property (GP).

9. Provide access and site entry of Contractor personnel.

10. Perform other inherently Governmental functions, or other functions, not part of these support services.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price and estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

B. The Contractor shall augment the Government workforce. The Government and the Contractor will have personnel working in the same area. The Government will provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. Contractor personnel will independently carry out the tasks identified in this PWS. Completed work will be spot-checked by the Government for adherence to procedures, accuracy, and completeness.

C. All contract personnel attending meetings, answering Government telephones, corresponding by e-mail, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of the members of the public that they are Government officials. All Contractor employees shall wear required Government ID badges conspicuously on his or her outer clothing above the waist at all times and shall identify themselves as Contractors while in the workplace and at meetings. Contractor personnel may also wear distinctive clothing bearing the name of the company and/or badges that contain the company name and Contractor personnel name. During performance of the service requirements set forth in this PWS, all Contractor personnel shall introduce themselves or shall ensure they are introduced as Contractor personnel. Contractor personnel identification shall not be substituted for DoD required passes or badges.

1.5 Resource Requirements.

1.5.1 Key Personnel. The Contractor shall provide one (1) Board Certified Industrial Hygienist (CIH) to perform the IH and Ergonomics Program support services set forth in this PWS, and one (1) California Department of Safety and Health (DOSH) Certified Asbestos Consultant (CAC). The CAC requirement is on an as-needed basis, CAC services required will not exceed 180 hours per year and must be available within 48 hours of notification from the COR.

1.5.2 The Contractor must have the necessary qualifications to provide these services. The Contractor shall identify the CIH by name, position, and firm ((if other than prime contractor, show the address (city/state) where the firm is located)) in the organization chart. Resumes will be presented with the appropriate dates and responses to required qualifications as noted in the corresponding position description. The resumes will be evaluated to ensure that the individuals meet the desired qualifications and experience necessary to perform the roles and responsibilities required of the tasks detailed in this PWS. Any permanent substitution of personnel following contract award shall also meet the qualification requirements of the PWS. Any permanent substitution of Contractor personnel at time of award or any time thereafter must be approved by the KO and requires the submission of resumes and letters of intent for this purpose.

A. Certified Industrial Hygienist (CIH). The CIH shall, at a minimum, possess a Bachelor of Science (B.S.) college degree with five (5) years of fieldwork experience in Industrial Hygiene. The CIH must be certified in Industrial Hygiene by the Board for Global EHS Credentialing (BGC) and maintain current certification at all times. Responsibilities shall include:

· Performing comprehensive occupational safety and health evaluations in accordance with regulatory requirements and DoD standards, ordinances, and codes.

· Ability to anticipate and recognize health hazards in industrial and administrative work environments.

· Assessing and sampling a variety of complex activities in a wide range of settings.

· Expertise operating various analyzing and monitoring instruments.

· Developing effective solutions for ensuring the protection of workers to the maximum level.

· Assessing proposed and ongoing construction projects, attending meetings, and preparing written reports.

· Developing curricula and conducting training for a variety of occupational safety and health topics including noise hazards, personal protective equipment (PPE), electrical hazards, annual asbestos awareness, annual lead awareness, permit required confined spaces (PRCS), fall protection, sanitation, hazard communication, and ergonomics.

· Providing inspections of the FMWR Child Development Center food service facility, which requires proficiency with U.S. Army Technical Bulletin 530 (Tri-Service Food Code) and health and sanitation inspections of the Fitness Center as needed.

· Providing support for the DDSJ PRCS program that includes approximately 400 permit required confined spaces, including 255 storm and sanitary sewer manholes, approximately 155 dock levelers, along with various pits, vaults, mechanical compactors, and water tanks.

· Performing workplace survey assessments and evaluations.

· Performing monitoring, sampling, testing, and calibration operations.

· Performing occupational safety and health investigations.

· Training and fit testing for approximately 140 DDJC personnel currently enrolled in the DDJC Respiratory Protection Program.

· Conducting ergonomic assessments, training, and team projects, and, submitting written reports to the COR.

B. California Department of Safety and Health (DOSH) Certified Asbestos Consultant (CAC). The CAC shall possess and maintain a current Asbestos Consultant Certification Card issued by the State of California Division of Occupational Safety and Health (DOSH), who establishes the qualification requirements. This certification is required by Title 8, California Code of Regulations, Article 2.6, Section 341.15. The CIH may meet this requirement if certified. The CAC’s responsibilities shall include, but not be limited to:

· Preparing specification documents.

· Conducting building material surveys, including the collection of bulk samples, and performing all required asbestos abatement areas and final clearance air sampling events.

1.5.2 Personnel Recruitment and Qualifications.

A. CIH Qualifying Industrial Hygiene fieldwork. The CIH shall have specific industrial work experience in the following:

· Recognition, evaluation, and control of noise hazards in both industrial and office settings. Assessing the extent of the noise problem, setting objectives for a noise abatement program and develop solutions for controlling exposure to excessive noise.

· Assessing the level of risk to workers from exposures to chemical, physical and biological agents in an industrial setting (e.g., industrial welding/torching/soldering, hazardous materials, crate/pallet/box fabrication) based on regulatory standards. Making recommendations based on a combination of observation, interviews, and measurements of both the levels of energy or air contaminants arising from a process or work operation, and the effectiveness of control measures currently in place.

· Development of ergonomic programs, conducting ergonomic evaluations and training, and problem solving in office and industrial/warehouse settings.

· Working in collaboration with the site occupational health clinician and safety manager to perform periodic assessments of industrial processes and materials serving as a basis for recommendations for appropriate medical monitoring.

· Conducting workplace assessments requested by a physician or the Office of Worker's Compensation due to potential workplace exposure claims filed by Government personnel. Follow up on medical complaints/concerns from Government personnel to verify or refute possible exposures (e.g., Valley Fever, Hearing Loss).

· Working knowledge and experience interpreting applicable regulatory standards, pertinent Federal/State laws or codified regulations specific to industrial operations such as 29 CFR 1910, 29 CFR 1926, Mil Specs, NFPA, ASHRAE, and ASTM, DoD Instructions, and DLA Instructions and manuals.

B. Personnel assigned to or utilized by the Contractor in the performance of this contract shall meet the experience, educational, and other background requirements set forth below and shall be fully capable of performing in an efficient, reliable, and professional manner. If the KO questions the qualifications or competence of any person performing under the contract, the burden of proof that the person is qualified as prescribed herein shall be upon the Contractor. The Contractor shall implement a continuing recruiting program such that the Contractor can respond to urgent and phased surge and mobilization requirements.

C. The Contractor shall not employ any person who is not a citizen or legal resident alien of the United States and who does not have the requisite security check as set forth in Paragraph 1.6.3 Personnel Clearance.

D. All Contractor personnel shall demonstrate the following knowledge and skills:

1. The ability to read, write, speak, and proficiently communicate using the English language in oral and written communications.

2. The ability to work independently and well with others in a team environment.

3. Possess the experience and proficiency necessary to work with the latest version of MS Office Suite necessary to perform the requirements set forth in this PWS.

1.5.3 Removal of Contractor Personnel. The Government retains the right to request the removal of Contractor personnel whose performance and/or actions, while assigned to this contract, negatively impact the mission of DLA operations. The Contractor will be immediately removed from the work environment, pending a final decision. The KO will clearly document the reason for removal. When and if such removal occurs, the Contractor shall within three working days assign qualified personnel to fill any vacancy(ies) thus created.

1.5.4 Travel. The Contractor shall perform all travel and attend all meetings necessary for completion of the work required by the Project Tasks. No reimbursement will be made for Contractor resources travel to, or in support of, the primary place of performance. No travel is expected to be offsite.

1.6 Security.

A. The Contractor or any representative of the Contractor entering DoD locations to perform contract requirements shall abide by all security regulations and may be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering, while on, and upon leaving the DoD locations pursuant to installation regulations.

B. Contractor personnel shall conduct and present themselves IAW acceptable professional business etiquette and workplace decorum at all times. The Contractor shall remove any individual from the site whose continued presence or employment on this contract is deemed by the KO or COR to be contrary to the public interest, deemed to adversely affect health, morale, welfare, or good order and discipline on the installation, or inconsistent with the best interests of national security. IAW USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 67, Military and Navy, Section 1382, the Installation Commander has the authority to bar individuals from the Host Installation.

C. In the event of a strike by Contractor personnel, the Contractor shall be responsible for the cost of any increased security as determined necessary by the Installation Commander.

D. The Contractor and its personnel shall comply with the following security-related regulatory guidance:

1.6.1 Physical Security.

A. The Contractor shall ensure the physical security of all Government property IAW DoD and DLA regulatory guidance to assure that any accountable inventory or information in this contract is secured and protected against theft, sabotage or other acts constituting illegal destruction. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, and property or to Contractor employees’ personal belongings that are damaged or destroyed by fire, theft, accident, or other disaster.

B. The Contractor shall control access by locking or unlocking the areas or facilities provided for the Contractor's use in the performance of the contract requirements. The Contractor shall lock all internal overheads, cages, vaults, doors, and other areas for reasons of internal security before leaving an area unattended and prior to the conclusion of any working day. The Contractor shall lock all external cargo and personnel doors when not in use.

C. The Contractor shall enact operational procedures IAW DoD and DLA regulatory guidance that will control movement of authorized personnel into and out of secure facilities. The Contractor shall safeguard combinations and provide them to only authorized personnel. The Contractor shall change combinations when any personnel having access to the combination are reassigned, separated, or no longer have a need for this information, or the combinations have been subjected to compromise.

D. In the event a Contractor area is found unsecured or there is a response to an alarm during non-duty hours, the Contractor's Point of Contact (POC) will be contacted to secure the area. The Contractor shall inform the COR of the results of the alarm response. The Contractor shall immediately report any facility security violations to the COR.

E. The Contractor shall participate in the host installation Commander's Physical Security Council, if requested.

1.6.1.1 Key Control.

A. The Contractor shall establish and maintain a Key and Lock Control Program as part of their Physical Security SOP, IAW DLAM 5200.08 DLA Physical Security Manual. The Contractor shall safeguard keys provided by the Government. The Contractor shall utilize the automated key control system or an equivalent substitute as a means of key control. The Contractor shall designate in writing to the KO or designee a key custodian to manage the key control program by the start of full performance.

B. The Contractor shall submit a roster of employees with key or lock access requirements for key control boxes to the COR at least one (1) week prior to the date when access is needed and notify the COR within 24 hours when an employee no longer requires access or is no longer employed by the Contractor. The Contractor shall provide the COR updated rosters as information changes. The Contractor shall keep all keys within the Key and Lock Control Program under continuous accountability at all times and shall limit the number of individuals authorized to draw keys to a minimum commensurate with security and operational requirements. The Contractor shall not remove keys to warehouses and storage or industrial areas from the work area or issue them as personal possession keys.

C. The Contractor shall not duplicate keys or allow their use by unauthorized Contractor personnel. The Contractor shall report any deviation from these rules or lost keys within two (2) hours after discovery of occurrence and submit a detailed written report by close of business (COB) the same working day. If lost keys are discovered at the end of the day and it is not possible to submit a written report to the COR by COB the same working day, the Contractor shall submit the report within two (2) hours of the beginning of business on the next working day. The Contractor shall reimburse the Government for all costs associated with replacing locks or re-keying required as a result of keys being duplicated or lost by the Contractor.

D. The Government will provide the Contractor access to key control boxes and will maintain the programming of key control boxes. The Government will furnish Personal Identification Numbers (PIN) to Contractor employees for access to key control boxes as required. Each Contractor employee shall safeguard his or her PIN by committing it to memory. Contractor employees shall not share assigned PINs.

1.6.1.2 Authorized Visitor Control.

A. Authorized visitors on official business related to the contract shall obtain approval from the Installation Law Enforcement and Security Office and the COR for entrance to the Installation. The Contractor shall submit data necessary for the KO or COR to complete a DLA Form 1818, “Visitor Request Form” at least one (1) week in advance for all planned off-base visitors and at least 24 hours in advance for all unscheduled visitors.

B. The Contractor shall not allow visits from foreign nationals to the Host Installation without written approval from the KO or COR. A foreign national is defined as a person who is not a citizen or national of the United States. If approval is obtained, the Contractor shall follow the instructions for coordinating the visit IAW DLAI 4303, Foreign Visits and Disclosure Program.

1.6.2 Reporting Criminal Violations.

A. The Contractor shall report any security violations to the COR within one (1) hour of discovery. A security violation is any knowing, willful, or negligent action that could reasonably be expected to result in an unauthorized disclosure of classified information, to include a loss or gain of classified material.

B. The Contractor shall report to the KO or COR, any suspected, alleged, or actual criminal incidents IAW DLAI 5105, Reporting of Criminal Incidents.

1.6.3 Personnel Clearance.

A. Homeland Security Presidential Directive 12 (HSPD-12) dated 27 August 2004 has established criteria for Contractors who require a Common Access Card (CAC) for either physical access to an installation or access to government information technology (IT) systems. The Government requires Personnel Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and are eligible for a public trust or sensitive position. Upon favorable review and initiation of the PSI, Contractor personnel may be granted temporary access pending final adjudication of the PSI. The Contractor shall request personnel clearances IAW instructions found in TE 1.1, Contractor Personnel Security.

B. A Contractor Investigative Request (CIR) form annotating the appropriate designation shall be submitted for each Contract Employee.

C. All Contractor employees issued a security clearance under this contract shall complete a SF 312 “Nondisclosure Agreement” and DLA Form 1834 “DLA Security Brief/Debrief Certificate” and receive a briefing from the Contractor Facility Security Officer (FSO) or designee prior to starting work on the contract and/or handling classified information/material. The Contractor shall direct any employee having a security clearance who ends employment with the Contractor to the FSO or designee to receive a debriefing and sign the DLA Form 1834. A copy of all briefing and/or debriefing forms for contractor employees will be provided to the KO or designee.

D. Not later than 15 calendar days prior to contract full performance start date, the Contractor shall provide the KO or designee a roster of all key personnel, to include those requiring access to restricted or controlled access areas. The roster shall include each employee’s full name, Social Security number, identification card number (if assigned), branch or section (if applicable), and security clearance (level of clearance and last investigation date, if applicable). The Contractor shall provide additions to rosters and an updated roster to the KO or designee at least five working days prior to the date of required access. The Contractor shall make all modifications to the rosters and provide an update to the KO or designee within 12 hours for employees whose employment has been terminated and for employees who no longer require access to restricted or controlled access areas.

1.6.4 DoD Common Access Card (CAC)/Access Identification Badge (ID Badge).

A. Every Contractor employee shall obtain and possess a DoD Common Access Card (CAC) and an Access ID Badge, as required by HSPD-12 and Directed-Type Memorandums (DTM) 08-003. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary Information Technology (IT) access pending final adjudication of the PSI, the Contractor shall submit to the KO or designee a request for the DoD CAC (see paragraph 1.7.4, Personnel Clearance).

B. The Contractor shall safeguard all CAC and ID Badges furnished to them. Contractor employees shall not share CAC and/or ID Badges. Each Contractor employee shall wear the ID Cards conspicuously on his or her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the Host Installation if the ID Card(s) are not worn. The Contractor shall not display or use any badge as a means of personal identification outside the installation.

C. In the event that a Contractor employee damages his or her CAC and ID Badge, the Contractor shall report the damaged CAC and ID Badge within two (2) working hours after discovery of damage to the KO or designee The Contractor shall arrange for a replacement CAC and/or ID Card. The Contractor shall return all government-furnished CAC and/or ID Cards to the Government IAW TE 1 - Common Access Card (CAC) Procedures. The Contractor personnel failing to return their Government CAC and/or ID Card are subject to criminal charges under United States Code (USC) Title 18, Chapter 1, Section 499 and 701.

D. The Contractor shall electronically submit a Monthly Contractor Employee Common Access Card (CAC) Report to the COR and DLA Distribution J7 Contract Specialist for review and acceptance. The report is to be submitted no later than the fifth (5th) working day of each month covering the previous month. The report shall be prepared in accordance with Contract Attachment 2 Common Access Card (CAC) Procedures and include:

1. Employee’s Name.

2. Issue Date of CAC.

3. Expiration Date of CAC.

4. Verification of whether each listed employee still requires a CAC.

5. Changes that have occurred (additions or deletions) since the previous month.

6. Contractor employees who already have a CAC related to another DLA or DoD contract shall be included, noting the issuing organization and the CAC expiration date.

1.6.5 Vehicle Registration.

A. The Contractor shall register all Contractor-provided vehicles used in performance of the contract requirements and ensure that Contractor employee vehicles to be driven on the installation, to include motorcycles, are registered with the installation security office and are in conformance with local regulations in effect at the time of registration and as long as employed by the Contractor. The Government will not permit access to the installation without proper vehicle identification and registration. Evidence of a valid driver’s license, vehicle registration card, and insurance are required for registration. Contractor employees shall maintain current registration and proof of insurance on all privately-owned vehicles (POVs) brought on the installation. The Contractor shall maintain current registration and proof of insurance on all Contractor-owned vehicles brought on the installation.

1.6.6 Parking and Traffic Control.

A. The Contractor and its employees shall abide by installation parking and traffic regulations. All vehicles shall be parked in designated parking areas only. The Contractor and its employees shall conform to Federal, State and installation driving regulations. Parking within the secure area will require the appropriate placard, which the Contractor shall request through the COR and is issued by the installation.

1.6.7 Information System Security.

A. Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary AIS access pending final adjudication, but not less than fourteen (14) working days prior to the employee’s start date, the Contractor shall request Information Technology (IT) eligibility for an employee requiring access and passwords to the government-furnished data systems. All positions involving computer activities require a minimum IT III category eligibility. The Contractor shall submit a Contractor Investigative Request (CIR) for temporary IT III eligibility, with final IT III eligibility contingent upon receiving a favorably adjudicated NACI (see Paragraph 1.6.3, Personnel Clearance, of this PWS).

B. All Contractor personnel provided with access to government-furnished computers and systems shall observe local AIS security policies and procedures as provided by the KO or COR. The Contractor shall notify the KO or COR within twelve (12) hours when, for reasons of personnel resignation, reassignment, termination, or completion of portions of the contract, Contractor personnel no longer require access to government systems.

C. The Contractor shall observe all copyright agreements. In the interest of protecting Government systems from computer viruses, the Contractor shall not use public domain software nor shall Contractor personnel download software from public bulletin boards or Internet websites. The Contractor shall use only commercial off-the-shelf (COTS), Contractor-developed, or government-furnished software in performance of the contract requirements. Should the introduction of a computer virus or malicious destruction of computer software, stored information, or hardware result from the use of public domain software or from software taken from a public bulletin board or Internet website, the Contractor shall be required to repair the damage and incur all costs at no expense to the Government and without impact on delivery schedules.

1.6.8 Contact of a Suspicious Nature.

A. Contractor personnel who have been contacted under suspicious circumstances shall report that contact immediately, either verbally or in writing, to their supervisor who shall report it within two hours to the KO or COR for action. Key contacts for reporting purposes are defined as:

1. Contact with an individual (regardless of nationality) that suggests to the Contractor employee that an intelligence gathering or terrorist organization may have targeted him or her for possible intelligence exploitation.

2. A request by anyone (regardless of nationality) for illegal or unauthorized access to classified or unclassified sensitive information.

3. Contact with a known or suspected intelligence officer from any country.

4. Contact with a foreign diplomatic establishment, whether in the U.S. or abroad, for personal or official reasons. Certain Contractor personnel in positions designated as “sensitive” by the Government may also be required to inform their chain of command in advance of the nature and reason for contacting a foreign diplomatic establishment or travel to countries on the State Department list whose interests’ may be averse to the United States.

B. Additionally, Contractor personnel who have information about activities pertaining to espionage, terrorism, unauthorized technology transfer, sabotage, sedition, subversion, spying, treason, unauthorized release of classified or unclassified controlled information, or unauthorized intrusions into automated information systems shall report that information immediately to the KO or COR for action.

1.6.9 Information Security (InfoSec).

A. The Contractor shall not allow access or disclosure of classified information or information regarding the operations of DLA to any government agency, non-government agency, or individual unless specifically authorized by the KO or COR. The Contractor shall provide documents and files requested by such parties to the KO or COR within one (1) hour of receipt of the authorized request. All files are the property of the Government, and the Contractor shall turn all files over to the KO or COR at the completion or termination of this contract.

B. The Contractor may be required to access data and information that is proprietary to a government agency or contractor or that is of such nature that its dissemination and use other than as specified in this contract would be averse to the interests of the Government or others. The Contractor and its personnel shall not divulge or release data or information developed or obtained under performance of this contract except to government personnel who are authorized to receive the information or upon written approval of the KO or COR. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend other than as specified in this contract.

C. Disclosure of information regarding operations and services of DLA to persons not entitled to receive it, or failure to safeguard any classified information that may come into the Contractor’s control in connection with work under this contract, may subject the Contractor, its agent, or its employees to criminal liability under USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 37, Espionage and Censorship, Sections 793, Gathering, Transmitting or Losing Defense Information, and Section 798, Disclosure of Classified Information. Neither the Contractor nor its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in, or increase the likelihood of, the possibility of a breach of DLA’s security or interrupt the continuity of DLA’s operation.

1.6.10 Potential Operational Constraints.

A. Force Protection Conditions (FPCONs) may affect access to the installation. The FPCON is established by the DDJC Commander or higher National Command Authorities. The DDJC Commander is responsible for implementing the proper security posture and procedures that correspond with each FPCON Level. The current FPCON Level is normally displayed at most entrance gates and building and office entrances. The Contractor shall adhere to and operate in accordance with (IAW) any restrictions imposed as a result of each FPCON Level as these may impact the Contractor's normal operational approach to providing services. The Contractor shall ensure that services are sustained during heightened security measures.

1.7 Environmental, Safety, and Occupational Health (ESOH).

A. The Contractor shall formulate and maintain a written Injury and Illness Prevention Program that meets Title 8 CCR Section 3203 and make available to the Government upon request. The written plan shall include the details of the Contractor's responsibilities, method of program implementation, and how hazards and deficiencies shall be identified and corrected. It shall detail Contractor personnel responsibilities for: protection of Government property and safety of others, personnel responsibilities for reporting all mishaps, and establish procedures for reporting to correcting unsafe conditions, hazards, or practices. The Contractor shall have a central POC for safety and health related issues. The POC shall be identified in writing to the KO or COR.

B. The Contractor shall ensure employees have safety education when engaged in activities involving Government facilities, personnel, or equipment.

C. The Contractor shall notify the KO or COR immediately after the occurrence of all accidents and incidents resulting in either personal injury, loss of life, impact to the environment or property damage to a government facility or equipment. The Contractor shall submit a completed copy of DLA Form 1591 and supplemental information within four (4) working days of the accident or incidents.

D. The Contractor shall require their personnel to wear personal protection equipment (PPE) (e.g., safety shoes or safety boots, hearing protection, eye protection, gloves, safety harnesses, etc.) when required during the performance of this contract IAW OSHA standards. The Government will not be responsible for furnishing or paying for the cost of PPE.

E. The Contractor shall comply with all federal, state, DLA, and local environmental, safety, and health law and regulations.

1.8 Preparedness Exercises.

A. The Contractor shall participate in emergency and recall notification and personnel accountability exercises. The Contractor shall establish emergency notification and recall and personnel accountability procedures IAW DoDI 3001.02, Personnel Accountability in Conjunction with Natural or Manmade Disasters, and test those procedures twice a year when directed by the KO or COR. During the exercise, the Contractor shall determine the status and whereabouts of assigned personnel, report the status of each Contractor employee to the KO or COR within established timelines, and continue to report periodic status until further direction by the KO or COR. The Contractor shall follow their personnel accountability procedures in the event of a real emergency as directed by the KO or COR.

1.9 Data Rights.

A. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.10 Organizational Conflict of Interest.

A. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

SECTION C-2: DEFINITIONS, ACRONYMS, and APPLICABLE DOCUMENTS.

2.0 General. The following documents of the exact issue form a part of this requirement to the extent specified herein. In the event of a conflict between the documents referenced herein and the contents of this PWS, this PWS shall be considered a superseding requirement. Any final interpretation of standards involving compliance with any applicable regulatory standard, other pertinent Federal/state laws, or codified regulations (e.g., OSHA, DLA Issuances) will rest with the DDJC-DM Environmental Safety and Occupational Health Office.

2.1 Definitions and Acronyms. The DoD Dictionary of Military and Associated Terms is available on the Internet at http://www.dtic.mil/doctrine/dod_dictionary.

2.2 Applicable Documents.

2.2.1 Government Documents.

2.2.1.1 Data Item Descriptions (DIDs). DIDs define the purpose, description, preparation instructions, and intended use of data that may be required by this PWS. The following list of DIDs is provided as a reference that the Government may use to assist in defining the content and format of requested data and reports. Copies of the DIDs can be viewed/downloaded at http://quicksearch.dla.mil/.

(Reference for Final Report guidance)

(Reference for Meeting Agenda guidance)

(Reference for Meeting Minute guidance)

(Reference for Monthly Status Report [MSR] guidance)

(Reference for Project Management Plan [PMP] guidance)

(Cancelled; Reference ONLY for IMS content and format)

(Reference for WBS and IMS guidance)

2.2.2 Government Publications and Regulations.

2.2.2.1 Government Regulatory Requirements.

2.2.2.2 DoD Publications.

2.3 Government and Industry Web Sites.

SECTION C-3: GOVERNMENT PROPERTY, SYSTEMS, TRAINING, and SUPPORT SERVICES.

3.0 General. The Government will provide the following property, data systems, training, and support services at no additional cost to the Contractor. The Contractor shall use the property, systems, and services supplied by the Government only to perform work under this contract or as authorized by the KO or COR.

3.1 Government Property.

A. The Government will provide Contractor personnel on-site office space with general office supplies and furniture to include desks, chairs, telephones, filing cabinets, and access to copiers and facsimile machines.

3.2 Government Systems.

A. The Government will provide IT systems to include network equipment, desktop hardware, software, printers, and computer workstations. The Government will perform all systems administration functions to include loading, configuring, and maintaining operating system software, system readiness, user access, file back-up analysis, troubleshooting, and system and database recoveries. The Government will be responsible for the upgrade and maintenance of Government furnished IT systems.

B. The Government will provide access to resources and information to include Government data systems required for performance of work under this contract. The Government will furnish training for Contractor personnel on the Government data systems at no additional cost to the Contractor. Contractor access to the Government furnished data systems shall be granted on a “need-to-know” and “as needed” basis, IAW DLAI 6401, Information Assurance (IA) Management Controls. The Contractor shall request employee access to the Government data systems at contract award IAW Paragraph 6.1.11, Information Systems Security, of this PWS.

3.3 Government Training.

A. The Government will provide the Contractor access to the training identified in the table below. The Contractor shall ensure that its personnel complete this training, and any other training that is not identified as Government Furnished, that is required for Contractor personnel to comply with the requirements of this contract.