Attachment 1 - AFASS SOW.docx

Statement of Work For Asset Forfeiture Administrative Support Services (AFASS)

1. Background

The U.S. Department of Justice (DOJ) Asset Forfeiture Program (AFP) is a nationwide law enforcement program that has proven to be an effective strategy in the fight against crime. The primary mission of the AFP is to utilize asset forfeiture powers in a manner that enhances public safety and security. The objective of the AFP is to remove the proceeds of crime and other assets relied upon by criminals and their associates. The removal of these assets will limit the ability to perpetuate further criminal activity against society. This procurement action will be a recompetition of the current seven-year contract 15JPSS20D00000271 with Forfeiture Support Associates, LLC that will expire on September 30, 2026.

2. Scope

The DOJ, Asset Forfeiture Management Staff (AFMS) has a requirement to obtain clerical, administrative, and professional services to support its nationwide asset forfeiture program. The scope of this indefinite-delivery, indefinite-quantity contract is to obtain services from a firm qualified to provide the required asset forfeiture clerical, administrative, and professional support services. Currently, there are approximately 1,400 Contractor personnel that provide clerical, administrative, and professional support at an estimated 490 various DOJ offices around the country.

3. Objectives

AFMS requires that a Contractor provide services to support the DOJ AFP and to provide services in support of law enforcement related operations (Agency Support). The services may be required by any or all of the following federal organizations:

a) Department of Justice:

1) Criminal Division, Money Laundering, Narcotics, and Forfeiture Section (MNF)

2) Drug Enforcement Administration (DEA)

3) Federal Bureau of Investigation (FBI)

4) U.S. Attorney’s Office (USAO) including the Executive Office for United States Attorneys (EOUSA)

5) U.S. Marshals Service (USMS)

6) Justice Management Division (JMD), Asset Forfeiture Management Staff

7) Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF)

b) United States Postal Inspection Service (USPIS)

c) Department of Homeland Security (DHS)

d) Department of Health and Human Services, Food and Drug Administration (FDA)

e) Department of Agriculture (USDA), Office of Inspector General

f) Department of State (DOS), Bureau of Diplomatic Security (BDS)

g) Department of Defense (DOD), Defense Criminal Investigative Service (DCIS)

4. Performance Requirements

There are nine task areas that will require support from multiple labor categories based on task order requirements. The labor category descriptions and minimum qualifications are in Attachment 5. The current performance requirements for services are listed below:

(1) Task Area 1: Clerical Support – The Contractor shall provide clerical support services. Clerical support services shall include:

a) File Services – The Contractor shall file and retrieve letters, memoranda, reports, and other documentation from files, safes, data processing equipment, and other storage areas. The Contractor shall answer inquiries regarding case-related information or status as maintained in the files or a database.

b) Mail Services - The Contractor shall sort received mail by office or individual. The Contractor shall stuff outgoing mail into envelopes and containers; affix postage; and wrap or package bulky items.

c) Receptionist Services - The Contractor shall provide telephone services to include answering and referring calls, taking messages, providing information, and scheduling appointments.

d) Operation of Office Equipment - The Contractor shall operate personal computers, printers, scanners, copiers, fax machines, phone answering systems, and shredders.

(2) Task Area 2: Documentation Services – The Contractor shall provide documentation and support services to include typing routine forms, general office correspondence, and non- routine forms. The Contractor shall generate form letters and merge form letters with mailing lists. The Contractor shall perform on-line data record creation; record updates and modifications; and verifications of existing records. Modification of records includes the correction of mis-keyed and incorrect data. The Contractor shall have the ability to enter data into a database and retrieve data from a database or multiple databases.

(3) Task Area 3: General Support Services – These services include conducting and reconciling inventories of data and assets; performing word processing and data entry relevant to case documentation; entering and retrieving data from databases; preparing and formatting management reports; manipulating, transferring, computing, and printing information; and preparing and correcting reports and correspondence. Accuracy is required for the performance of these services to ensure audit compliance.

(4) Task Area 4: Legal Process and Analytical Support Services – The Contractor shall provide legal process and analytical support services. Legal process and analytical support services include:

1. Examination of Legal Instruments – Review legal instruments for completeness and accuracy of information and proper execution. Obtain additional information from files, databases, and individuals. Review for correctness of action per Government regulations, procedures, and documentation. Research records to ascertain conditions that might preclude action. Provide information on instruments and related data. Provide assistance on instruments and related data. Gather facts for case and routine reports from file databases and individuals. Extract data from forfeiture files and database files. Perform initial review of petitions for remission and mitigation of forfeiture.

1. Assistance to an attorney – Perform research into factual aspects of portions of a case by reviewing and analyzing questions under issue, law reviews, published studies, and financial reports. Prepare summaries and digests of pertinent data. Compile indices, summarize disposition transcripts, and prepare trial material. Perform legal research for trial staff, including use of automated research tools such as LEXIS and WESTLAW.

1. Assistance to an attorney with review and analysis of financial records.

1. Assistance to a special agent by providing pre-seizure support including performance of complex technical and factual case-related research and analysis.

(5) Task Area 5: Property Technician Services – The Contractor shall provide property technician services. These services will primarily be in support of a Government employee assigned the authority and responsibility for seized assets. The Contractor is not required to provide storage facilities associated with this work. Property technician services shall ensure the accountability of assets in the Government’s possession. Services include:

a) Receiving property

b) Delivery of items for appraisal

c) Delivery of property for disposal

d) Maintaining inventory

e) Conducting inventories

f) Storing property in Government provided facilities

g) Provide quality assurance for items in storage

h) Assist in financial records maintenance

i) Assist with the preparation for auctions and sales

(6) Task Area 6: Fiscal and Financial Operational Services – The Contractor shall provide services to support Government fiscal and financial operations including the preparation and management of fiscal documents such as disbursement request, voucher examinations, and cashier receipts. The fiscal and financial assistance services shall ensure accountability and accuracy of Government fiscal records. The Contractor shall provide the following support services:

a) Analyzing, coordinating, and managing component financial issues locally and nationwide

b) Entering data into designated Financial Management Systems and other related Automatic Data Processing (ADP) systems

c) Assisting with financial records maintenance

d) Performing cashier duties for non-cash operations such as filling out deposit slips and bundling checks for deposit

e) Maintaining logs as required

f) Classifying and indexing file material such as correspondence, reports, technical documents in an established filing system containing a number of varied subject matter files

g) Maintaining records of various types in conjunction with fiscal files

(7) Task Area 7: Technical Writing Services – The Contractor shall provide technical writing support. The support shall include but not be limited to the development, writing, and editing of materials for Government reports, manuals, briefs, proposals, instruction books, catalogs, and related technical and administrative publications related to asset forfeiture.

(8) Task Area 8: Training Services – The Contractor shall provide training support, which shall include but not be limited to the development, implementation, and conduct of program training curricula pertaining to asset forfeiture.

(9) Task Area 9: Specialized Knowledge Services – The Contractor shall provide specialized knowledge services. This support shall include but not limited to a systemic understanding of forfeiture operations, seizure and disposition of complex assets (e.g., cryptocurrency), and process management techniques necessary to advance the asset forfeiture program.

5. Deliverables

Deliverables listed below are Contract-Level deliverables.

needed Performance Evaluation Meetings. Performance evaluation meetings shall be held quarterly during the contract performance period. If meetings are required less frequently then the schedule shall be lessened by the COR. Performance meetings will be required on a bi-weekly basis during transition. The meetings shall be held face-to-face, by telephone or using electronic hosting forums as scheduled by the COR.

Performance evaluation meetings shall focus on contract performance or be specific to performance related to an order or performance location. Meetings shall generally be scheduled within two (2) business days in advance and occur during normal operational hours. Performance meetings shall include attendance by the Contractor's Program Manager and the COR or ACOR at minimum.

Approved performance meetings may also occur between the Contractor and a specific requiring office’s designated technical administration team. The ACOR or QAE shall notify the COR in advance of scheduling the meeting.

The Contractor shall brief the COR regarding the results of any such component specific performance evaluation meetings. Written minutes of these meetings shall be prepared by the Contractor for the COR’s approval.

0. The Contractor shall utilize proven industry practices to advertise for personnel. All advertisements shall include security requirements, specify the requirement for a background investigation and include a specific position description. The Contractor shall not include labor category descriptions from this contract in any advertisement.

0. The Contractor shall establish proven practices and procedures for recruitment, including personal interviews, checking references, and matching candidates to offices. The Contractor’s recruitment approach shall be designed to provide the timely identification of the greatest possible number of well-qualified applicants. Recruitment shall be managed to provide a quick identification of recommended personnel for QAE review and security review.

0. The Contractor shall not perform any recruitment activities at Government locations, nor shall the Contractor utilize any Government resources/equipment for any recruitment activities.

under this contract. Objectives of the retention plan and program should include the following:

1. Minimize turnover of existing Contractor staff. The Contractor’s program shall set a goal of no greater than 15% attrition per contract period. The Contractor shall formally provide to the Contracting Officer’s Representative (COR) attrition information at the end of each quarter. If the Contractor’s attrition rate exceeds 15% in a contract period, the Contractor shall provide to the COR a written explanation as to why the attrition rate exceeded 15% and a plan to reduce attrition below 15%.

2. Identify efforts such as training or other incentives to keep Contractor employees retained as employees and providing services under this contract. The Contractor shall include its training plan in this section. The training plan shall detail a plan for all training applicable to meeting contract requirements, potential training provided by the Contractor for its employees for either general workforce knowledge, development or to meet individual competence or certification.

3. Identify suggested areas of consideration and resources that can be provided by the Government to facilitate the retention of Contractor employees.

Annually Contract Management Reports. The Contractor shall deliver monthly, quarterly, and annual contract management reports to the COR and the designated ACORs. The content and submission requirements for these reports are set forth below. These reports are required by the Government to effectively administer this contract and determine requirements for this contract. The content of the reports referenced in this section may be updated by the Government for new or additional information.

1) positions ordered

2) positions filled (on board)

3) positions where offers have been accepted by a candidate

4) positions in the security process

1) Security clearances initiated, granted and denied

2) For any Contractor employee performance issues, the Contractor shall provide location, describe the issue, action taken, and the status of the issue. The Contractor shall state if the issue is resolved, pending action and by whom and any possible solutions.

3) Contractor Employee Retention. For any specific examples include information such as how long the employee has provided services and an overview of why the employee considered leaving such as relocation or other employment and a statement as to what was to done to keep the employee.

4) The Contractor shall provide status related to issues such as orders, process and funding that are impacting contract performance. Contractor should include any recommendations to provide solutions to improve contract technical and administrative performance. Also any Government resources that would assist with the facilitation of the solutions. Unless advised by the COR; only the most current issues should remain in this section.

1) Asset Forfeiture Travel

2) Travel in support of other law enforcement services

3) Total Travel

4) Local Travel shall not generally be paid for unless approved in advance by the COR and placed on an order. For orders with local travel, the report shall detail: Asset Forfeiture Local Travel, Other Support Services Local Travel and Total Local Travel.

5) In addition, the Contractor shall provide detailed travel information within one business day upon request of the Government at the performance location or to the QAE, ACOR, COR or CO.

I

1) Agency

2) Invoice Number

3) Invoice Date

4) Invoice Type (Asset Forfeiture Support or Other Support Services)

5) Invoice Amount

6) Date payment received

1) Agency

2) Invoice Number

3) Invoice Date

4) Invoice Type (Asset Forfeiture Support or Other Support Services)

5) Invoice Amount

6) Date payment received if paid since last report

Part I

1) Asset Forfeiture Services-Direct

2) Asset Forfeiture Support-Overtime

3) Asset Forfeiture Training

4) Asset Forfeiture Total

5) Other Services-Direct

6) Other Services-Overtime

7) Other Services Support Total

8) Location Total

1) Asset Forfeiture Services-Direct

2) Asset Forfeiture Support-Overtime

3) Asset Forfeiture Training

4) Asset Forfeiture Total

5) Other Services-Direct

6) Other Services-Overtime

7) Other Services Support Total

8) Location Total

1) Asset Forfeiture Local Travel

2) Asset Forfeiture Non-local Travel

3) Agency Support Local Travel

4) Agency Support Non-local Travel

5) Total Local Travel

6) Total Non-local Travel

1) Number of Full Time Equivalents ordered by agency, by order

2) Number of Full Time Equivalents on board by agency, by order

3) Totals for all Full Time Equivalents ordered and assigned, by order

4) Contract Services being performed by each Contractor Employee and percentage of time

1) Dollar amount of services ordered by agency, by order

2) Dollar amount of cost incurred by agency, by order

3) Dollar amount invoiced by agency, by order

4) Total dollar amounts of services ordered and invoiced

5) Projected funding shortfall or excess through the end of the fiscal year

Reports NLT December 31 Annually

6. Key Personnel

a. Key personnel who will be responsible for managing the AFASS program, including business development, quality control, proposal management, contract management, as well as the individual assigned as the single interface with the Government’s contracting organization, shall be identified by the Offeror in the table below.

Program Manager

Regional Director

Agency Manager

Project Director

b. When changes to key personnel are required, the Contractor shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. The Contractor shall notify the Contracting Officer at least 30 days prior to making any changes in key personnel. The Contracting Officer will notify the Contractor within 10 working days after receipt of all required information of the decision on the substitution(s). No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer.

7. Place of Performance

To be determined at the task order level.

8. Period of Performance

The period of performance shall be for a total ordering period of seven years as follows:

9. Equipment available for contractor use

The Government will supply workstations (monitors, keyboard, mouse) as government-furnished property.

10. Security Requirements

1. The work to be performed under this contract will involve access to classified information [National Security Information (NSI)] as well as access to unclassified information.

1. The Contractor shall comply with the National Industrial Security Program Operating Manual (NISPOM) for all work performed under this contract that involves access to classified information.

1. Duplication or disclosure of the data and other information (classified and unclassified) to which the Contractor may have access as a result of this contract is prohibited by Public Law and is subject to criminal penalties.

1. The Contractor shall possess a Defense Industrial Security Clearance Office (DISCO) Defense Industrial Security Clearance Facility Code and Top Secret Facility Clearance to fully perform this contract. As directed by the Contracting Officer’s Representative (COR) and Security Programs Manager (SPM), the Contractor shall submit the information necessary to allow the Government to prepare and obtain for the Contractor a “Department of Defense Contract Security Classification Specification” (DD Form 254) for this contract.

11. Travel

Local travel will not be reimbursed under this contract. Local travel includes travel required to complete services within 50 miles of the Contractor employee’s normal performance location. Examples of local travel which will not be subject to reimbursement are: travel to and from normal performance location; supervisory personnel traveling to a Government site or alternative facility to oversee operations; personnel completing tasks that require travel in the area local to the performance location; personnel temporarily working at a Government site or alternative facility will consider such facility his/her normal performance location.

All non-local travel shall be approved in advance by the Contracting Officer’s Representative (COR) and placed on an order. All travel shall be identified in the order, with specific trips approved in advance by the COR. Reimbursement for approved travel shall be based on actual travel costs incurred during the performance of support services and shall be in accordance with Part 31 of the Federal Acquisition Regulations. All travel expenses shall be detailed in the order prior to travel to the maximum extent practicable. No travel reimbursement shall be authorized unless the Contractor provides sufficient written evidence of actual travel costs incurred to include, but not limited to receipts, ticket stubs, registers, and/or other documentation, as required by the Government. Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the Contractor must submit to the COR a request for advance approval to utilize higher class travel. All travel should be scheduled sufficiently in advance to be able to take advantage of offered discount rates. Travel shall occur based on the policy contained in the current Federal Travel Regulations. Approval of travel expenses shall not exceed the per diem rates at www.gsa.gov/federaltravelregulation.

The Department encourages advance airfare purchases to take advantage of supersaver discounts. If the trip is canceled or travel dates are changed due to the Government’s actions, the Government will, absent special circumstances, pay airline cancellation charges or airline charges for changes in the travel dates. Documentation of the Governments action and the cancellation should be provided with the travel request and invoice.