ATTACHMENT 07 Section 01 35 29 Health Safety and Emergency Response Procedures.pdf

SECTION 01 35 29

Health, Safety, and Emergency Response Procedures

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced.

The publications are referred to in the text by basic designation only.

CODE OF FEDERAL REGULATIONS (CFR)

29 CFR 1904 Recording and Reporting Occupational Injuries and

Illnesses

29 CFR 1910 Occupational Safety and Health Standards for General Industry

29 CFR 1926 Safety and Health Regulations for Construction for General Industry

49 CFR 171 General Information, Regulations, and Definitions

49 CFR 172 Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements

ENGINEERING MANUALS

EM 385-1-1 U.S. Army Corps of Engineers Safety and

Health Requirements Manual

USAFACFS Fort Sill Safety Program 385-10

1.2 DESCRIPTION OF WORK

This section provides additional requirements for implementing the accident prevention provisions of EM 385-1-1, and specifies a Site Safety and Health Plan (SSHP) which shall satisfy the requirements for submission of a separate Accident Prevention Plan (APP) as required by EM 385-1-1.

This specification applies to all task orders; however, when paragraphs, sub-paragraphs, and submittals do not apply, the contractor shall provide submittals on and follow all applicable requirements.

1.3 SUBMITTALS

Government approval is required for submittals with a "GA" designation; submittals having an "FIO" designation are for information only. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-08 Statement

Site Safety and Health Plan, GA.

SD-09 Reports

Safety and Health Phase-Out Report; GA.

1.4 REGULATORY REQUIREMENTS

Work performed under this contract shall comply with EM 385-1-1, applicable Federal, state, and local safety and occupational health laws and regulations. This includes, but is not limited to, Occupational Safety and Health Administration (OSHA) standards, 29 CFR 1910 and 29 CFR 1926. 1.5

PRECONSTRUCTION SAFETY CONFERENCE.

Prior to construction, meet with the Contracting Officer to discuss and to review safety procedures.

1.5 SAFETY AND HEALTH PROGRAM

Integrate the site-specific program requirements of the OSHA Standards into one site-specific document, the Site Safety and Health Plan (SSHP). The SSHP shall interface with the employer's overall Safety and Health Program. Any portions of the overall Safety and Health Program that are referenced in the SSHP shall be included as appendices to the SSHP.

1.6 SITE SAFETY AND HEALTH PLAN

1.6.1 Preparation and Implementation

Prepare a Site Safety and Health Plan (SSHP) covering onsite work to be performed by the Contractor and all subcontractors. The SSHP shall establish, in detail, the protocols necessary for the anticipation, recognition, evaluation, and control of hazards associated with each task performed. The SSHP shall address site-specific safety and health requirements and procedures based upon site-specific conditions. The level of detail provided in the SSHP shall be tailored to the type of work, complexity of operations to be performed, and hazards anticipated. Details about some activities may not be available when the initial SSHP is prepared and submitted. Therefore, the SSHP shall address, in as much detail as possible, anticipated tasks, their related hazards and anticipated control measures. Additional details shall be included in the activity hazard analyses as described in paragraph ACTIVITY HAZARD ANALYSES.

1.6.2 Acceptance and Modifications

Prior to submittal, the SSHP shall be signed and dated by Site Superintendent. The SSHP shall be submitted for review 14 days prior to the start of construction.

Deficiencies in the SSHP shall be identified by the Contracting Officer and returned.

The SSHP shall be revised to correct the deficiencies and resubmitted for acceptance.

Onsite work shall not begin until the plan has been accepted. A copy of the written SSHP shall be maintained onsite. As work proceeds, the SSHP shall be adapted to new situations and new conditions. Changes and modifications to the accepted SSHP shall be made with the knowledge and concurrence of the Site Superintendent, and the Contracting Officer. Should any unforeseen hazard become evident during the performance of the work, the Site Superintendent shall bring such hazard to the attention of the Contracting Officer, both verbally and in writing, for resolution as soon as possible. In the interim, necessary action shall be taken to re-establish and maintain safe working conditions in order to safeguard onsite personnel, visitors, the public, and the environment. Disregard for the provisions of this specification or the accepted SSHP shall be cause for stopping of work until the matter has been rectified.

1.6.3 Availability

The SSHP shall be made available in accordance with 29 CFR 1910, Section .120 (b)(1)(v) and 29 CFR 1926, Section .65 (b)(1)(v).

1.6.4 Elements

Topics required by 29 CFR 1910, Section .120 (b)(4) 29 CFR 1926, Section .65 (b)(4) and the Accident Prevention Plan as described in Appendix A of EM 385-1-1 and those described in this section shall be addressed in the SSHP. Where the use of a specific topic is not applicable to the project, the SSHP shall include a statement to justify its omission or reduced level of detail and establish that adequate consideration was given the topic.

1.7 SITE DESCRIPTION AND CONTAMINATION CHARACTERIZATION

1.7.1 Project/Site Conditions

A record of site contaminants and a description of site shall be part of the each Delivery Order Scope of Work. Additional sources of information are available as listed below.

1.7.1.1 Other Sources of Information

Environmental Quality Division, Directorate of Public Works, Fort Sill, Building 2515,

(580) 442-2715.

Fort Sill Safety Office, Fort Sill, Building 4700, (580) 442-2108.

1.7.1.2 Unexploded Ordnance (UXO)

Unexploded ordnance (aerial practice bombs, mortar bombs, artillery shells, grenades, rifle cartridges, etc.) may be encountered at some sites on Fort Sill. The contractor will be notified whether or not unexploded ordnance has been discovered in the past in the work sites, borrow areas, haul routes, etc. The Environmental Quality Division offices at Fort Sill building 2515 maintain current information on unexploded ordnance.

1.8. PLAN REQUIREMENTS

The SSHP shall include a site description and contamination characterization section that addresses the following elements:

a. Description of site location, topography, size and past uses of the site.

b. A list of contaminants that may present occupational health and safety hazards. This list shall be created by evaluating the analytical results in this section and by researching sources of information from past site investigation activities.

Chemical names, concentration ranges, media in which found, locations onsite, and estimated quantities/volumes to be impacted by site work shall be included if known.

The contamination characterization shall be reviewed and revised if new chemicals are identified as work progresses.

1.9. UNEXPLODED ODRINANCE (UXO)

The contractor shall be notified of the likelihood of encountering unexploded ordnance in the work site, borrow areas, haul routes, etc.

If unexploded ordnance is discovered during operations, the Contractor shall:

a. Immediately stop operations in the affected area.

b. Notify onsite personnel of the UXO hazard and evacuate the immediate area of the UXO.

c. Restrict access to the area.

d. Notify the Contracting Officer.

e. Notify Fort Sill DPTMS Range Control, 24 hours, at (580) 442-2008.

The Government will make appropriate arrangements for evaluation and proper disposal of UXO. The SSHP shall specifically address procedures to be followed, if known or potential ordnance items are encountered during any phase of field work.

Include evacuation distance, safe distance to use cell phones and radios, and points of contact for reporting unexploded ordnance with telephone numbers.

1.10 HAZARD/RISK ANALYSIS

The SSHP shall include a safety and health hazard/risk analysis for each site task and operation to be performed. The hazard/risk analysis shall provide information necessary for determining safety and health procedures, equipment, and training to protect onsite personnel, the environment, and the public. Available site information shall be reviewed when preparing the "Hazard/Risk Analysis" section of the SSHP. The following elements, at a minimum, shall be addressed.

1.10.1 Site Tasks and Operations (Work Plan)

The SSHP shall include a comprehensive section that addresses the tasks and resources required to reach those tasks. The following is a list of anticipated major site tasks and operations to be performed: Demolition and disposal of debris, climbing on ladders, transporting materials to the roof, etc., and fall protection. This is not a complete list of site tasks and operations; therefore, it shall be expanded and/or revised, during preparation of the SSHP as necessary.

1.10.2 Hazards

The following potential hazards may be encountered during site work. These are not complete lists; therefore, they shall be expanded and/or revised as necessary during preparation of the SSHP.

1.10.2.1 Chemical Hazards

Potential chemical hazards that may be encountered during site work are discussed in paragraph SITE DESCRIPTION AND CONTAMINATION CHARACTERIZATION. The Hazard/Risk Analysis section of the SSHP shall describe the chemical, physical, and toxicological properties of contaminants, sources and pathways of employee exposures, anticipated onsite and offsite exposure level potentials, and regulatory (including Federal, state, and local) or recommended protective exposure standards.

The SSHP shall also address employee exposure to hazardous substances brought onsite, and shall comply with the requirements of 29 CFR 1910, Section .1200 and 29 CFR 1926, Section .59, Hazard Communication.

1.10.3 Action Levels

1.10.3.1 General

Action levels shall be established for the situations listed below, at a minimum. The action levels and required actions (engineering controls, changes in Personal Protective Equipment (PPE), etc.) shall be presented in the SSHP in both text and tabular form.

a. Implementation of engineering controls and work practices.

b. Upgrade or downgrade in level of personal protective equipment.

c. Work stoppage and/or emergency evacuation of onsite personnel.

d. Prevention and/or minimization of public exposures to hazards created by site activities.

1.11 STAFF ORGANIZATION, QUALIFICATIONS, AND RESPONSIBILITIES

Develop an organizational structure that sets forth lines of authority (chain of command), responsibilities, and communication procedures concerning site safety, health, and emergency response. The organizational structure shall cover management, supervisors and employees of the Contractor and subcontractors. The structure shall include the means for coordinating and controlling work activities of subcontractors and suppliers. The SSHP shall include a description of this organizational structure as well as qualifications and responsibilities of each of the following individuals. Obtain the Contracting Officer's acceptance before replacing any member of the Safety and Health Staff. Include in the requests the names, qualifications, duties, and responsibilities of each proposed replacement.

1.11.1 Site Superintendent

Designate a Site Superintendent, responsible for implementation of the SSHP, with the authority to direct work performed under this contract and verify compliance. The Site Superintendent may also be the Safety and Health Officer.

1.11.2 Site Safety and Health Officer (SSHO)

1.11.2.1 Qualifications of SSHO

Designate an individual as Site Safety and Health Officer (SSHO). Include the name, qualifications (education and training summary and documentation), and work experience of the Site Safety and Health Officer in the SSHP. The SSHO shall be qualified as indicated in Section 01 35 26 Paragraph 1.6.1.

1.11.2.2 Responsibilities of SSHO:

a. Be assigned to the site on a full time basis for the duration of field activities.

b. Have authority to ensure site compliance with specified safety and health requirements, Federal, state and OSHA regulations and all aspects of the SSHP.

This includes, but is not limited to: activity hazard analyses, use of PPE, site control, standard operating procedures used to minimize hazards, safe use of engineering controls, the emergency response plan, confined space entry procedures, spill containment program, and preparation of records by performing a daily safety and health inspection and documenting results on the Daily Safety Inspection Log.

c. Have authority to stop work if unacceptable health or safety conditions exist, and take necessary action to re-establish and maintain safe working conditions.

d. Consult with and coordinate any modifications to the SSHP with the Site Superintendent, and the Contracting Officer.

e. Serve as a member of the Contractor's quality control staff on matters relating to safety and health.

f. Conduct accident investigations and prepare accident reports.

g. Review results of daily quality control inspections and document safety and health findings into the Daily Safety Inspection Log.

h. Maintain applicable safety reference material on the job site.

i. Establish a Safety and Occupational Health (SOH) Deficiency Tracking System that lists and monitors outstanding deficiencies until resolution.

j. Ensure subcontractor compliance with safety and health requirements.

k. Maintain a list of hazardous chemicals on site and their material Safety Data Sheets (SDS).

l. Recommend corrective actions for identified deficiencies and oversee the corrective actions.

m. Cannot have more than one other additional role/job/title. The Site Superintendent may be the SSHO or the QC Manager may be the SSHO; but the Superintendent can never be the QC Manager.

1.11.3 Persons Certified in First Aid and CPR

At least one person currently certified in first aid and CPR by the American Red Cross or other approved agency shall be at the work site at all times during site operations. He shall be trained in universal precautions and the use of PPE in accordance with 29 CFR 1910. This person may perform other duties but shall be immediately available to render first aid when needed.

1.12 TRAINING

Personnel shall receive training in accordance with the Contractor's written safety and health training program and 29 CFR 1910 Section .120, 29 CFR 1926 Section .65, and 29 CFR 1926 Section .21. The SSHP shall include a section describing training requirements.

1.12.1 General Training

Onsite supervisors shall have completed 8 hours of specialized training covering at least the following topics: the employer's safety and health program, personal protective equipment program, spill containment program, UXO identification and reporting, and health hazard monitoring procedures and techniques. Copies of current training certification shall be submitted prior to initial entry onto the work site.

1.12.2 Site-specific Training

Site-specific training sessions as required shall be documented in accordance with Section 01.B.03.b of EM 385-1-1. The Safety and Health Manager shall provide training as specified by 29 CFR 1910 Section .146, for employees who are required to supervise, standby, or enter permit-required confined spaces. Persons involved in any aspect of the transportation of hazardous materials shall be trained in accordance with 49 CFR 172 Subpart H.

1.13 PERSONAL PROTECTIVE EQUIPMENT

1.13.1 General

In accordance with 29 CFR 1910 Section .120 (g)(5) and 29 CFR 1926 Section .65 (g)(5), include in the Safety and Health Program a written Personal Protective Equipment (PPE) program addressing the elements listed in that regulation.

1.13.2 Levels of Protection

The Safety and Health Manager shall establish appropriate levels of protection for each work activity based on review of historical site information, existing data, an evaluation of the potential for exposure (inhalation, dermal, ingestion, and injection) during each task and a continuing safety and health monitoring program. The Safety and Health Manager shall also establish action levels for upgrade or downgrade in levels of PPE from the following specified minimum levels of protection. Protocols and the communication network for changing the level of protection shall be described in the SSHP. The PPE reassessment protocol shall address potential for exposure, changes in site conditions, work phases, job tasks, weather, temperature extremes, individual medical considerations, etc.

1.14 HEAT AND COLD STRESS MONITORING

Develop a heat stress and cold stress monitoring program for onsite activities. Details of the monitoring program, including schedules for work and rest, and physiological monitoring requirements, shall be described in the SSHP. Personnel shall be trained to recognize the symptoms of heat and cold stress. The SSHO and an alternate person shall be designated, in writing, to be responsible for the heat and cold stress monitoring program.

1.14.1 Heat Stress

Commence physiological monitoring when the ambient temperature is above 21.1 degrees C (70 degrees F). Increase monitoring frequency as the ambient temperature increases or as slow recovery rates are observed. Provide an adequate supply of cool drinking water for the workers. NIOSH Pub No. 85-115, Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities may be consulted for guidance in determining protocols for prevention of heat stress.

1.14.2 Cold Stress

To guard against cold injury, provide appropriate clothing and warm shelter for rest periods. Procedures to monitor and avoid cold stress shall be followed in accordance with the current guidelines for Cold Stress as recommended in American Conference of Governmental Industrial Hygienists, 2002 (ACGIH-02) Threshold Limit Values for Chemical Substances and Physical Agents and Biological Exposure Indices. This is proprietary information and can be purchased at www.acgih.org. The Army site regarding cold stress that is free can be located at

1.15 SAFETY PROCEDURES, ENGINEERING CONTROLS AND WORK

PRACTICES

The SSHP shall describe the standard operating safety procedures, engineering controls and safe work practices to be implemented for the work covered. These shall include, but not be limited to, the following:

1.15.1 General Site Rules/Prohibitions

General site rules/prohibitions (eating, drinking, and smoking restrictions, etc.):

1.15.3 Material Handling Procedures

1.15.4 Confined Space Entry Procedures

1.15.5 Ignition Sources

Welding torches and kettles

1.15.6 Fire Protection and Prevention

Welding torches, rubbish disposal, smoking, fire potential due to dry weather conditions.

1.15.7 Electrical Safety

1.15.8 Trench Safety

1.15.9 Guarding of Machinery and Equipment

1.15.10 Fall Protection

1.15.11 Hazard Communication

1.15.14 Sanitation

1.15.15 Signs and Labels

1.15.16 Waste Disposal

1.16 EMERGENCY EQUIPMENT AND FIRST AID REQUIREMENTS

The SSHP shall describe the emergency and first aid equipment to be available onsite.

The following items, as a minimum, shall be maintained onsite and available for immediate use:

A. Standard First Aid equipment and supplies.

B. Fire extinguishers in accordance with EM 358-1-1 and meeting requirements established by Fort Sill. Fire extinguishers shall be provided at site facilities and in all vehicles and at any other site locations where flammable or combustible materials present a fire risk.

C. Emergency Communications. Provide means for to contact ambulance, safety, fire protection and the police.

1.17 EMERGENCY RESPONSE AND CONTINGENCY PROCEDURES

Develop and implement an Emergency Response Plan, meeting requirements of 29 CFR 1910 Section .120 (l) and 29 CFR 1926 Section .65 (l), as a section of the SSHP.

In the event of any emergency, without delay, alert all onsite employees that there is an emergency situation; take action to remove or otherwise minimize the cause of the emergency and alert the Contracting Officer. Institute measures necessary to prevent repetition of the conditions or actions leading to, or resulting in, the emergency.

Employees required to respond to emergency situations shall be trained in how to respond to such expected emergencies. The plan shall be rehearsed and reviewed periodically. The plans shall be revised as necessary to reflect new or changing site conditions or information. Copies of the accepted SSHP and revisions shall be provided to the affected local emergency response agencies. The following elements, as a minimum, shall be addressed in the plan:

A. Pre-emergency planning. Contact and meet with local emergency response agencies during preparation of the Emergency Response Plan.

Agencies to be contacted include local fire, police, and rescue authorities with jurisdiction and nearby medical facilities that may be utilized for emergency treatment of injured personnel. At these meetings, the agencies shall be notified of upcoming site activities and potential emergency situations. The response agencies' capabilities shall be ascertained and written response commitments obtained. The Contractor shall ensure the Emergency Response Plan for the site is compatible and integrated with the disaster, fire and/or emergency response plans of local, state, and Federal agencies.

B. Personnel roles, lines of authority, communications for emergencies.

C. Emergency recognition and prevention.

D. Site topography, layout, and prevailing weather conditions.

E. Criteria and procedures for site evacuation (emergency alerting procedures, employee alarm system, emergency PPE and equipment, safe distances, places of refuge, evacuation routes, site security and control).

F. Specific procedures for medical treatment of injured personnel.

G. Routes to nearest pre-notified medical facility.

H. Emergency alerting and response procedures including posted instructions and a list of names and telephone numbers of emergency contacts (physician, nearby medical facility, fire and police departments, ambulance service, Federal, state, and local environmental agencies; as well the Site Superintendent, the Contracting Officer and/or their alternates).

I. Procedures for reporting incidents to appropriate government agencies. In the event that an incident such as an explosion or fire occurs during the course of the project, the appropriate government agencies shall be immediately notified. In addition, the Contracting Officer shall be verbally notified immediately and receive a written notification within 24 hours. The report shall include the following items:

a. Name, organization, telephone number, and location of the Contractor.

b. Name and title of the person(s) reporting.

c. Date and time of the incident.

d. Location of the incident, i.e., site location, facility name.

e. Brief summary of the incident giving pertinent details including type of operation ongoing at the time of the incident.

f. Cause of the incident, if known.

g. Casualties (fatalities, disabling injuries).

h. Details of any existing hazard or contamination.

i. Estimated property damage, if applicable.

j. Nature of damage, effect on contract schedule.

k. Other damage or injuries sustained, public or private.

J. Procedures for critique of emergency responses and follow-up.

1.18 INSPECTIONS

The SSHO shall perform daily inspections of the jobsite and the work in progress to ensure compliance with EM 385-1-1, the Safety and Health Program, the SSHP and other occupational health and safety requirements of the contract, and to determine the effectiveness of the SSHP. Describe procedures for correcting deficiencies (including actions, timetable and responsibilities) in the SSHP. Conduct and document follow-up inspections to ensure correction of deficiencies. Use daily safety inspection logs to document the inspections, noting safety and health deficiencies, deficiencies in the effectiveness of the SSHP, and corrective actions taken. The SSHO Daily Inspection Logs shall be attached to and submitted with the Daily Quality Control reports in accordance with Section 01 45 00 QC for Minor Construction. Each entry shall include the following: date, work area checked, employees present in work area, PPE and work equipment being used in each area, special safety and health issues and notes, and signature of preparer. In the event of an accident, the Contracting Officer shall be notified according to EM 385-1-1. Complete and submit within 2 working days of any reportable accident, an Accident Report on ENG Form 3394.

1.19 SAFETY AND HEALTH PHASE-OUT REPORT

A Safety and Health Phase-Out Report shall be submitted within 10 working days following completion of work, prior to final acceptance of the work. The following minimum information shall be included:

A. Summary of the overall performance of safety and health (accidents or incidents including near misses, unusual events, lessons learned, etc.).

B. Signatures of Safety and Health Manager and SSHO.

PART 2 – PRODUCTS: NOT APPLICABLE

PART 3 – EXECUTION: NOT APPLICABLE