ATTACHMENT 05 Section 01 33 00 Submittal Procedures.pdf

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 DEFINITIONS

A. Submittal Descriptions

1. Submittals requirements are specified in the technical sections.

Submittals are identified by titles as follows:

a. Preconstruction Submittals

i. Submittals required prior to a notice to proceed on a new contract.

Submittals required prior to the start of the next major phase of the construction on a multi-phase contract. Schedules or tabular list of data or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work, submitted prior to contract notice to proceed or next major phase of construction.

ii. Construction Schedule

iii. Submittal Register (ENG Form 4288-R): This will be provided with each Task Order

iv. Health and safety plan

v. Work Plan

vi. Quality Control Plan

vii. Environmental Protection Plan

viii. Storm Water Pollution Prevention Plan (if site disturbance is part of the Task Order)

ix. Energy Conservation Plan

x. AT Level I Training Certificates

xi. iWatch Training Roster

xii. E-Verify Personnel Documents

xiii. OPSEC Plan if required in the Task Order

xiv. OPSEC Training Certificates/Roster if required in the Task Order

xv. Designer(s) of Record and their licenses and certification if the

Task Order requires design effort.

b. Shop Drawings

i. Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

ii. Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

iii. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

c. Product Data

i. Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

ii. Equipment installation manuals for approved equipment shall be provided prior to installing equipment.

iii. Samples of warranty language when the contract requires extended product warranties.

d. Samples

i. Fabricated or un-fabricated physical examples of materials, equipment, or workmanship, which illustrate functional and aesthetic characteristics of a material or product, and establish standards by which the work can be judged.

ii. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

iii. Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged.

Includes assemblies or portions of assemblies that are to be incorporated into the project and those which will be removed at conclusion of the work.

e. Design Data

i. Design calculations, mix designs, analyses or other data pertaining to a part of work.

f. Test Reports

i. Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project).

ii. Report that includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

iii. Report that includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

iv. Investigation Reports

v. Daily logs and checklists

vi. Final acceptance test and operational test procedure

g. Certificates

i. Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

ii. Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

iii. Confined space entry permits

iv. Text of posted operating intructions

h. Manufacturer’s Instructions

i. Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

ii. Installation manuals shall be submitted prior to in the installation of any equipment.

i. Manufacturer's Field Reports

i. Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

ii. Factory Test Reports

j. Operation and Maintenance Data

i. Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

ii. This Data is intended to be incorporated in an operations and maintenance manual or control system.

k. Closeout Submittals

i. Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

ii. Special requirements necessary to close out a construction contract properly. For example, Record Drawings, manufacturer's help and product lines necessary to maintain and install equipment. In addition, submittal requirements necessary to close out a major phase of construction on a multi-phase contract properly.

iii. Record Drawings (As-Built) are required unless specifically excluded in the Task Order. As-Built drawings shall be submitted as required in Section 01 78 00 Closeout Submittals.

2. Approving Authority: Office or designated person authorized to approve submittal in writing.

3. Work: As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 PROCEDURES FOR SUBMITTALS

A. Reviewing, Certifying, Approving Authority

1. The Contracting Officer shall be responsible for reviewing and certifying that submittals comply with contract requirements. Approving authority on submittals is the Contracting Officer unless otherwise specified.

B. Constraints

1. Submittals listed or specified in this contract shall conform to provisions of this section, unless explicitly stated otherwise.

2. Submittals shall be complete for each definable feature of work;

components of definable feature interrelated as a system shall be submitted at same time.

3. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

4. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

C. Scheduling

1. All submittals shall be reviewed and approved prior to start of work.

2. Except as specified otherwise, allow review period of 10 working days, beginning with receipt by approving authority. Period of review for each re-submittal is the same as for initial submittal.

3. For submittals requiring review by Government fire protection personnel, allow review period, beginning when Government receives submittal from the Contractor, of 30 working days for return of submittal to the Contractor.

Period of review for each re-submittal is the same as for initial submittal.

D. Contractor's Responsibilities

1. Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

2. Transmit submittals to the Contracting Officer to prevent delays in the work, delays to Government, or delays to separate Contractors.

3. Advise Contracting Officer of variation, as required by paragraph entitled "Variations."

4. Correct and resubmit submittal as directed by approving authority.

a. When resubmitting disapproved transmittals or transmittals noted for re-submittal, the Contractor shall provide copy of that previously submitted transmittal including all reviewer comments for use by approving authority. Direct specific attention in writing or on resubmitted submittal, to revisions not requested by approving authority on previous submissions.

5. Furnish additional copies of submittal when requested by Contracting Officer, to a limit of 4 copies per submittal.

6. Complete work which must be accomplished as basis of a submittal in time to allow submittal to occur as scheduled.

7. Ensure that material is clearly legible.

8. Stamp each sheet of each submittal with Contractor’s certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

a. The Contractor will certify submittals forwarded to Contracting Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number [_____], is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer _____________________, Date _______ (Signature when applicable)

9. Sign certifying statement or approval statement. The person signing certifying statements shall be the Contractor. The signatures shall be in original ink. Stamped signatures are not acceptable.

10. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

E. Government’s Responsibilities

1. The Government will:

a. Note date on which submittal was received from the Contractor.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph

1.16.1 entitled "Review Notations" and with markings appropriate for the action indicated.

1.3 FORMAT OF SUBMITTALS

A. Transmittal Form

1. The transmittal form (FS Form 4025) shall be furnished to the Contractor and used for submitting submittals in accordance with the instructions on the reverse side of the form.

2. This form shall be properly completed by filling out all the heading blank spaces and identifying each item submitted. Special care shall be exercised to ensure proper listing of the specification paragraph and/or sheet number of the contract drawings pertinent to the data submitted for each item.

3. Transmit each submittal, except sample installations and sample panels, to the Contracting Officer. The transmittal form shall identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals."

Process transmittal forms to record actions regarding sample panels and sample installations.

B. Identifying Submittals

1. Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location

b. Construction contract number

c. Section number of the specification section by which submittal is required

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

e. Product identification and location in project

f. Item Number on the FS 4025 shall match the item number on the

Submittal Register (Excel Spreadsheet Submittal Register).

2. Format for Shop Drawings

a. Shop drawings shall not be less than 11 by 17 inches nor more than 24 by 36 inches.

b. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

c. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Shop drawing dimensions shall be the same unit of measure as indicated on the contract drawings. Identify materials and products for work shown.

d. Drawings shall include the nameplate data, size and capacity. Also include applicable federal, military, industry and technical society publication references.

3. Format of Product Data and Manufacturer's Instruction

a. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

b. Indicate, by prominent notation, each product that is being submitted;

indicate specification section number and paragraph number to which it pertains.

c. Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of Certificates.

d. Product data shall include the manufacturer's name, trade name, place of manufacture, and catalog model or number. Submittals shall also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, the supplemental information shall be submitted as specified for Certificates.

e. Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance.

In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. The certificate shall state that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

f. Submit manufacturer's instruction prior to installation.

4. Format of Samples

a. Furnish samples in sizes below, unless otherwise specified or the manufacturer has prepackaged samples of approximately same size as specified:

i. Sample of Equipment or Device: Full size

ii. Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by

11 inches

iii. Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8

1/2 by 11 inches and adequate to indicate color, texture, and material variations.

iv. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

v. Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

vi. Color Selection Samples: 2 by 4 inches.

vii. Sample Panel: 4 by 4 feet

viii. Sample Installation: 100 square feet

b. Samples Showing Range of Variation: Where variations are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range.

c. Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples shall be in undamaged condition at time of use.

d. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

e. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

5. Format of Design Data and Certificates

a. Provide design data and certificates on 8 1/2 by 11 inches paper.

Provide a bound volume for submittals containing numerous pages.

6. Format of Test Reports and Manufacturer's Field Reports

a. Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

b. Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

7. Format of Operation and Maintenance Data (O&M)

a. O&M Data shall be provided as published and printed by the manufacturer of the item or system.

8. Format of Preconstruction Submittals and Closeout Submittals

a. When submittal includes a document that is to be used in project or become part of project record, other than as a submittal, do not apply

Contractor's approval stamp to document, but to a separate sheet accompanying document.

1.4 QUANTITY OF SUBMITTALS

A. The contracting officer may accept electronic submittals in lieu of the number of copies listed below as appropriate.

B. Number of Copies of Shop Drawings

1. Submit 2 electronic copies of submittals of shop drawings in both PDF format and a format editable by Bentley Microstation.

2. Submit 2 half sized hard copy submittals of shop drawings but in no case shall a drawing be smaller than 11inches by 17 inches.

C. Number of Copies of Product Data and Manufacturer's Instructions

1. Submit in compliance with quantity requirements specified for shop drawings, except hard copy submittals are not required unless specifically indicated in the task order.

D. Number of Samples

1. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

2. Submit one sample panel. Include components listed in technical section or as directed.

E. Number of Copies - Design Data and Certificates

1. Submit in compliance with quantity requirements specified for shop drawings.

F. Number of Copies - Test Reports and Manufacturer's Field Reports

1. Submit in compliance with quantity with quality requirements specified for shop drawings.

G. Number of Copies - Operation and Maintenance Data

1. Submit three copies of O&M Data to the Contracting Officer for review and approval.

H. Number of Copies - Preconstruction Submittals and Closeout Submittals

1. Unless otherwise specified, submit administrative submittals compliance with quantity requirements specified for shop drawings.

1.5 FORWARDING SUBMITTALS

A. Submittals Required from the Contractor

1. As soon as practicable after award of contract, forward the submittals required in the technical sections of this specification, including shop drawings, product data and samples to the Contracting Officer. DPW Engineering Division personnel assigned for this project will review and approve for the Contracting Officer those submittals reserved for Contracting Officer approval to verify submittals comply with the contract requirements.

B. O&M Data

1. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.6 APPROVED SUBMITTALS

A. The Contracting Officer's approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no re-submittal for substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.7 DISAPPROVED SUBMITTALS

A. The Contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. The Contractor shall make all corrections required by the Contracting Officer, and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice shall be given promptly to the Contracting Officer.

1.8 WITHHOLDING OF PAYMENT

A. Payment for materials incorporated in the work will not be made if required approvals have not been obtained. No payment for materials incorporated in the work will be made if required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

1.9 GENERAL

A. The Contractor shall make submittals as required by the specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to describe the work covered in the respective sections adequately. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submittal, all items shall be checked and approved by the Contractor's Quality Control (CQC) System Manager Quality Control (CQC) System Manager and each item shall be stamped, signed, and dated by the CQC System Manager. Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications;

warranties; and other such required submittals. Submittals requiring Government approval shall be scheduled and made prior to the acquisition of the material or equipment covered thereby. Samples remaining upon completion of the work shall be picked up and disposed of in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.10 SUBMITTAL PROCEDURES

A. Submittals shall be made as follows:

1. Procedures

a. The Government will further discuss detailed submittal procedures with the Contractor at the Preconstruction Conference.

2. Deviations

a. For submittals that include proposed deviations requested by the

Contractor, the column "variation" of FS Form 4025 shall be checked.

The Contractor shall set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.11 CONTROL OF SUBMITTALS

A. The Contractor shall carefully control his procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date.

1.12 GOVERNMENT APPROVED SUBMITTALS

A. Upon completion of review of submittals, the submittals will be identified as having received approval by being so stamped and dated. One copy of the submittal will be returned to the Contractor.

1.13 PREPARATION

A. Marking

1. Prepare, review and stamp with Contractor's approval all specified submittals.

2. Permanently mark each submittal to identify it by contract number;

transmittal date; Contractor's, Subcontractor's, and supplier's name, address(es) and telephone number(s); submittal name; specification or drawing reference; and similar information to distinguish it from other submittals. Submittal identification shall include space to receive the review action by the Contracting Officer.

B. Drawing Format

1. Drawing submittals shall be prepared on sheets not less than 11 by 17 inches nor larger than 24 by 36 inches in size, except for full size patterns or templates. Drawings shall be prepared to accurate size, with scale indicated, unless other form is required. Drawings shall be suitable for microfilming and reproduction, and shall be of a quality to produce clear, distinct lines and letters. Drawings shall have dark lines on a white background.

2. Copies of each drawing shall have the following information clearly marked thereon:

a. Job name, which shall be the general title of the contract drawings.

b. Date of the drawings and revisions.

c. Name of Contractor

d. Name of Subcontractor

e. Name of the item, material, or equipment detailed thereon.

f. Specification section to which submittal applies.

g. Government contract number shall appear in the margin, immediately below the title block.

3. Drawings shall be numbered in logical sequence. Contractor shall number drawings in accordance with the AEC Standard numbering convention.

Each drawing shall bear the number of the submittal in a uniform location adjacent to the title block. Government contract number shall appear in the margin, immediately below the title block, for each drawing.

C. Data Format

1. Required data submittals for each specific material, product, unit of work, or system shall be collected into a single submittal and marked for choices, options, and portions applicable to the submittal. Marking of each copy of product data submitted shall be identical. Partial submittals will not be accepted for expedition of construction effort.

D. Samples

1. Samples shall be physically identical with the proposed material or product to be incorporated in the work, fully fabricated and finished in the specified manner, and full scale. Where variations in color, finish, pattern, or texture are inherent in the material or product represented by the sample, multiple units of the sample, showing the near-limits of the variations and the "average" of the whole range (not less than 3 units), shall be submitted.

Each unit shall be marked to describe its relation to the range of the variation. Where samples are specified for selection of color, finish, pattern, or texture, the full set of available choices shall be submitted for the material or product specified. Sizes and quantities of samples shall represent their respective standard unit.

1.14 SUBMISSION REQUIREMENTS

A. Schedules

1. At the Preconstruction conference, provide, for approval by the Contracting Officer, the following schedule of submittals:

a. A schedule of shop drawings and technical submittals required by the specifications and drawings. Indicate the specification or drawing reference requiring the submittal; the material, item, or process for which the submittal is required; the identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

b. A separate schedule of other submittals required under the contract but not listed in the specifications or drawings. Schedule will indicate the contract requirement reference; the type or title of the submittal; the Contractor's anticipated submission date and the approved need date.

c. Submittals called for by the contract documents will be listed on one of the above schedules. If a submittal is called for but does not pertain to the contract work, the Contractor shall include the submittal in the applicable schedule and annotate it "N/A" with a brief explanation.

Approval of the schedules by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the schedules or marked "N/A".

d. Re-submit copies of both schedules and annotate monthly by the Contractor with actual submission and approval dates. When all items on a schedule have been fully approved, no further re-submittal of the schedule is required.

B. Drawings Submittals

1. Submit two half-size black-line or blue-line opaque print(s) of each drawing but in no case shall the drawings be smaller than 11” by 17”. In addition, submit two electronic copies in PDF and a format editable by Microstation. One print, marked with review notations by the Contracting Officer, will be returned to the Contractor. All required installation, fabrication, coordination, and connection drawings shall be submitted and approved prior to the start of work detailed on these drawings.

C. Data Submittals

1. Submit in accordance with Paragraph 1.4 C.

D. Samples

1. Submit two sets of identified samples. A copy of the transmittal form, marked with review notations including selections by the Contracting Officer, will be returned to the Contractor.

2. Samples that are intended or permitted to be returned and actually incorporated in the work are so indicated in the individual technical sections. These samples will be returned to the Contractor, at his expense, to be clearly labeled, with installation location recorded. Samples shall be in undamaged condition at the time of installation.

3. Where mockups and similar large samples are required by individual technical sections, it is recognized that these are a special type of sample that cannot be readily "transmitted" as specified for submittal of samples.

Otherwise, and except as indicated in the individual technical sections, the requirements for samples shall be complied with and a transmittal form shall be processed for each mockup, to provide a record of the activity.

1.15 GOVERNMENT'S REVIEW

A. Review Notations

1. Contracting Officer will review submittals and provide pertinent notation within 14 calendar days after date of submission. Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" authorize the Contractor to proceed with the work covered.

b. Submittals marked "approved as noted" authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections. Notes shall be incorporated prior to submission of the final submittal.

c. Submittals marked "return for correction" require the Contractor to make the necessary corrections and revisions and to re-submit them for approval in the same routine as before, prior to proceeding with any of the work depicted by the submittal.

d. Submittals marked "not approved" or "disapproved" indicate noncompliance with the contract requirements and shall be re-submitted with appropriate changes. No item of work requiring a submittal shall be accomplished until the submittals are approved or approved as noted.

e. Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the clause entitled, "Changes" shall be given to the Contracting Officer. Approval of the submittals by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. Contractor shall be responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense.

f. If changes are necessary to approved submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change shall be accomplished until the changed submittals are approved.

B. Sample Approval

1. Furnish, for the approval of the Contracting Officer, samples required by the specifications or by the Contracting Officer. Shipping charges shall be paid by the Contractor. Materials or equipment requiring sample approval shall not be delivered to the site or used in the work until approved in writing by the Contracting Officer.

2. Each sample shall have a label indicating:

a. Name of project

b. Name of Contractor

c. Material or equipment

d. Place of origin

e. Name of producer and brand

f. Specification section to which samples applies

g. Samples of furnished material shall have additional markings that will identify them under the finished schedules.

3. Contractor shall submit to the Contracting Officer two samples of materials where samples are requested. Transmit to the Contracting Officer with each sample a letter, original and two copies, containing the above information.

4. Approval of a sample shall be only for the characteristics or use named in such approval and shall not be construed to change or modify any contract requirements. Before submitting samples, the Contractor shall assure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

5. Materials and equipment incorporated in the work shall match the approved samples. If requested, approved samples, including those that may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract. Samples not approved will also be returned to the Contractor at its expense, if so requested.

6. Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapprove any material or equipment that previously has proved unsatisfactory in service.

7. Variations from contract requirements shall be specifically pointed out in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

8. Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals.

9. Contractor shall replace such materials or equipment to meet contract requirements.

10. Approval of the Contractor's samples by the Contracting Officer shall not relieve the Contractor of his responsibilities under the contract.

1.16 PROGRESS SCHEDULE

A. Bar Chart

1. Submit the progress chart, for approval by the Contracting Officer, at the Preconstruction Conference in four copies.

2. Prepare the progress chart in the form of a bar chart utilizing form "Construction Progress Chart" or comparable format acceptable to the Contracting Officer.

3. Include no less than the following information on the progress chart:

a. Break out by major headings for primary work activity.

b. A line item breakout under each major heading sufficient to track the progress of the work.

c. A line item showing contract finalization task that includes punch list, clean-up and demolition, and final construction drawings.

d. A materials bar and a separate labor bar for each line item. Both bars will show the scheduled percentage complete for any given date within the contract performance period. Labor bar will also show the number of men (man-load) expected to be working on any given date within the contract performance period.

e. The estimated cost and percentage weight of total contract cost for each materials and labor bar on the chart.

f. Separate line items for mobilization and drawing submittal and approval.

(These items are to show no associated costs.)

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

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