Attachment 01 - RFP_FTQW 21-1010 Canopy Replacement B2200 25JAN22.pdf

Attachment 01

24JAN2022

REQUEST FOR PROPOSAL

FA5004‐22‐R‐0004

For Design‐Build Canopy Replacement, B2200

EIELSON AFB, ALASKA

Project Number: FTQW 21‐1010

Contents

1.0 DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

1.1 GENERAL REQUIREMENTS

2.0 APPLICABLE DOCUMENTS

3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHEDINFORMATION, EQUIPMENT, AND PROPERTY

(GFI, GFE, GFP)

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

4.1 MEETING AND CONFERENCE REQUIREMENTS

4.1.1 MEETING/TELECONFERENCE SUPPORT

4.2 CONTRACTOR DOCUMENTATION

4.3 NOTIFICATION REQUIREMENTS

4.4 PERMITS

4.5 WORKSITE ACTIVITIES AND COORDINATION

4.5.1 COORDINATION OF ACTIVITIES

4.6 TECHNICAL PLANS AND REPORTS

4.6.1 CONSTRUCTION WORK PLAN

5.0 PROSECUTING THE WORK

5.1 SITE WORK

5.1.1 SITE PREPARATION

5.1.1.2 CONSTRUCTION

6.0 DELIVERY METHOD

6.1 DESIGN BUILD (D‐B)

6.1.1 DESIGNERS OF RECORD (DOR) / DESIGN PROJECT MANAGER (PM)

6.1.2 CONTRACTOR DESIGN REQUIREMENTS AFTER AWARD

6.1.3 USER REQUIREMENTS DESIGN MEETING

6.1.4 GENERAL DESIGN REQUIREMENTS

6.1.6 DESIGN REVIEW

7.0 AS BUILT DOCUMENTATION

8.0 POINTS OF CONTACT (POCs)

SECTION J SUPPORTING DOCUMENTS

SECTION L INSTRUCTIONS, CONDITIONS, and NOTICES TO OFFERORS

SECTION M EVALUATION FACTORS FOR AWARD

1.0 DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

A. This is a Design‐Build project to replacement of canopies for B2200, Enlisted Dormitory located at Eielson AFB. Locations of the canopies to be removed and/or replaced are identified within this statement of work (SOW). The project is comprised of one building on Eielson AFB and the related disciplines of work as specific tasks are in the SOW (Attachment 02 – Statement of Work). The Design‐Build Team will consist of a construction and design team, Designer of Record (DOR), that shall perform the services herein and as described in this SOW.

B. The Contractor shall be responsible for all professional services, Architect and Engineering (A/E) design, permits, equipment, labor, tools, materials, and ancillary items necessary to complete the tasks defined by the SOW, including the disposal of all resulting waste materials and project clean up. The performed tasks shall be based on the project description, other data furnished in this SOW, and information covered during the kick‐off meeting.

C. This SOW sets forth the requirements for Design‐Build (D‐B) contract site‐specific design and construction effort to remove and replace exterior canopies and related infrastructure for the Enlisted Dormitory Building on EAFB, Alaska.

D. It is the intent of this RFP to award a firm fixed price contract which will result in complete and usable canopies of commercial quality and structural longevity, that will protect building occupants from falling snow and other weather events without structural failure or deficiency.

E. See Section J for list of Supporting Documentation on page 25 of this RFP.

1.1 GENERAL REQUIREMENTS

A. Applicable provisions of the Contract Clauses in the contract will govern work under each section of the specifications.

B. This project has an estimated period of performance from Notice to Proceed (NTP) for demolition through completion and turnover of the facility back to the Government for mission operations of approximately 195 calendar days.

C. Proposal Documents: The contractor shall complete the proposal schedule included in the solicitation and include the completed schedule with the submitted proposal documents.

D. Measurements: The Contractor is required to validate dimensions and quantities. The quantities are listed as approximations and Contractor field measurements and quantity verification should be used for the proposal package.

E. Field Changes: The Contractor and the Government may agree to perform a no cost field change. Field changes are made when the change appears to be mutually beneficial to all parties and would not require changing the negotiated items. All field changes must be approved by the Contracting Officer (CO) prior to execution. Only the CO may authorize field changes or deviations from the SOW.

F. Facility Occupancy: The facility covered by this contract is currently occupied and functional. The personnel assigned to this building will be occupying a large portion of the building during construction. The Contractor will be expected to coordinate closely and with ample lead time any requests to the CO and Contracting Officer Representative (COR)/Project Manager (PM) for the user to relocate or suspend their mission inside the building. During performance of this contract, non‐work areas will remain functional to normal activities. The Contractor is responsible for diverting and restricting pedestrian and vehicle traffic if required for any reason for the duration of the performance period.

G. Notification Requirements: The Contractor shall notify the Government a minimum of ten (10) days in advance of each mobilization. The Contractor is required to notify the CO and Government Project Manager of critical issues that may affect the contract performance and/or human health and the environment. For critical issues pertaining to human health and the environment, the Contractor shall immediately notify the CO and stop work. Work shall only resume at the direction of the CO following resolution of the issue.

2.0 APPLICABLE DOCUMENTS

A. The Contractor shall identify and comply with all applicable federal, state, and local laws; statutes; Executive Orders; Department of Defense/Air Force manuals, handbooks, regulations, guidance, and policies. The contractor shall comply with the National Institute of Building Sciences’ Whole Building Design Guide Construction Criteria Base (CCB) Unified Facility Criteria (UFC) 3‐600‐01 and all of the related libraries. The primary criteria are the Air Force Criteria from the Documents Library, but other agency criteria may be directed for use, depending on the customer agency for a particular Technical Order (TO). The Unified Facilities Guide Specifications (UFGS) is the mandatory starting point for all specifications, and shall not be deleted, materially modified, or made less stringent without Government approval. It is the contractor’s responsibility to identify and comply with all applicable requirements. It shall be the contractor’s responsibility as the Designer of Record (DOR) to identify any design/construction criteria waivers that are warranted for the Project and to accomplish all necessary coordination activities necessary to obtain approval of these proposed waivers through the Contracting Officer (CO), and/or Project Manager (PM).

B. In addition, the contractor shall refer to and comply with the current versions of the Department of Defense Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing and The United States Air Force Construction Management Implementation Guide as well as the latest version of The USAF Project Manager’s Guide to Design and Construction. Base‐specific documents are identified in the attached appendices.

C. The Contractor and Design Team shall adhere to the following guidance during design and construction phase(s) of this project: (UFC) Unified Facilities Criteria, Unified Facilities Guide Specifications (UFGS), the International Building Code (IBC), International plumbing code (IPC), National Electrical Code (NEC), National Electrical Safety Code (NESC), National Fire Protection Association (NFPA), National Electrical Contractors Association (NECA), and Eielson Air Force Base Standards, Occupational Safety and Health Administration (OSHA) Requirements, Department of Environmental Protection (DEP) Regulations, Environmental Protection Agency (EPA) Regulations, and ABA Accessibility Compliance Requirements.

D. The Contractor shall perform all work IAW with AFI, ETL, UFC and industry standards.

Compliance with AF UFCs is mandatory unless the IFS has more stringent requirements.

If the Contractor determines that the work cannot be performed and/or included in the SOW IAW with ETL’s/UFCs or industry standards, the Contractor shall notify the EAFB POC listed in this document in writing immediately before award of the contract.

Otherwise, the Contractor shall be responsible for the required work.

E. All work shall be in compliance with all Public Laws (P.L.), Executive Orders (E.O.), Code of Federal Regulations (CFR), Department of Defense Instructions (DODI), Department of Defense Directives (DODD), or other higher authority documents as applicable. Many applicable compliance documents are authorized by DoD MIL‐STD‐ 3007F, and are available through the Government‐sponsored Whole Building Design Guide located at https://www.wbdg.org.

F. If there is a conflict between these codes, regulations specifications, and/or guidance documents, the most stringent requirements shall apply, as determined by the CO through the Request for Information (RFI) process. These listed documents do not relieve the Contractor from complying with other required regulatory documents not listed.

G. The Contractor shall ensure that all facility construction comply with codes current as of the date of contract award.

3.0 GOVERNMENT PROPERTY INCLUDING GOVERNMENT FURNISHED

INFORMATION, EQUIPMENT, AND PROPERTY (GFI, GFE, GFP)

http://www.wbdg.org/

A. Historical architectural and structural construction documents are being provided for review (Reference: Attachment 03 – Existing Plans), however field verification and documentation of existing conditions and configurations prior to design and construction is essential. It shall be the Contractor’s responsibility to conduct field measurements and verify any information or data that is given to them by the Government.

B. Field Measurements: The Contractor shall be required to make his/her own field investigations to verify existing conditions, dimensions and other information shown on Government furnished reference drawings, solicitation documents and construction documents. Deviations, errors, or omissions in the government supplied reference materials or the design team’s construction documents shall be identified and addressed by the contractor during the design phase of the contract.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

A. Submittal documents shall be submitted and distributed as shown in the Table of Submittal Documents below. The table shows major milestone documents and is not inclusive of all submittals required by the contract. Documents shall be submitted with AF Form 3000, Material Approval Submittal.

B. Submittal documents shall include required forms, reports, drawings, samples, pictures, media recordings, manufacturer data, certifications, test reports, equipment warranty information, and the like. Submittal documents shall be submitted by the Contractor to the by CO for approval. All submitted documentation shall become the complete property of the Government. The Contractor shall not purchase, install, or construct any equipment or facility component, for which a submittal is required, without first obtaining an approved signed submittal from the CO. Required submittals shall be listed on AF Form 66, Schedule of Material Submittals, and/or a Submittal Register approved by the CO.

C. Table of Deliverables: Project deliverables shall be as shown in the following Table 1.

The dates in the table are hard dates not to be exceeded without CO approval. The deliverables and scheduled activities may be provided or completed early.

TABLE 1

TABLE OF DELIVERABLES

Document

Copies

Max Delivery Timeframe

CE

S

CO

N

S

El ec tr on ic

Ha rd

El ec tr

Standard Meetings and Reports Meeting Minutes 1 0 1 0 3 calendar days after each meeting Progress Schedule & Statement of Values‐ (AF 3064 or approved equivalent)

1 0 1 0 15 days after the award of the Contract

Progress Report ‐ (AF 3065 or approved equivalent)

1 0 1 0 Monthly

3‐Week Look Ahead report 1 0 1 0 Weekly

Daily Reports ‐ Form 1477 or equiv. 1 0 1 0 By 8:00a.m. the following day HAZMAT Forms 1 1 1 1 15 Days prior to job start meeting All documents required to compete a Work Clearance Request (AF Form103A)

1 0 1 0 10 Days prior to job start meeting

Material Approval (AF Form 3000) 1 0 1 0 At the 95% Final Design

Construction Material Testing Reports 1 0 1 0 As required

Welding/Burn Permit 1 0 1 0 Prior to commencing work

Production or Delivery Problem Report 1 1 1 1 At time of identification

Draft DD1354 1 0 1 0 At 50% Construction Completion. Reference:

Section 4.1 of Attachment 02

– Statement of Work.

Work Activities Kickoff meeting with all stakeholders 1 0 1 0 5 Days Prior to NTP Health and Safety Plan (HSP) or(APP) 1 0 1 0 Prior to site visits

NTP 0 0 1 0 10 Days after award and upon receipt of Bonds and Insurance.

Contractor Site Investigation 1 0 1 0 5 Days from NTP Design Quality Plan (DQCP) or(DQSP) 1 0 1 0 Prior to Design Starting Quality Control Pan (QCP) or (QSP) 1 0 1 0 Prior to construction activities Construction Work Plan (CWP) 1 0 1 0 Prior to construction activities Site Investigation Memorandum 1 0 1 0 10 Days from NTP

Document

Copies

Max Delivery Timeframe

CE

S

CO

N

S

El ec tr

El ec tr

95% Design w/ AF Form 3000 1* 1 1* 0 30 Days from NTP

95% Design Review Meeting

5 Days from 95% Design Submittal

95% Design Acceptance and Approval

14 Days from 95% Design Submittal

100% Design w/ AF Form 3000 1* 1 1* 0 14 Days from 95% Final Design

100% Design Acceptance and Approval 1 0 1 0 14 Days from 100% Design Submittal

Demolition Plan when demolition activities 1 0 1 0 15 days after NTP issuance and prior to demolition work.

Environmental Plan 1 0 1 0 15 days after NTP issuance and prior to demolition work

Mobilization of Contractor 0 0 0 0 77 Days after NTP

Pre‐Construction Meeting 1 0 1 0 77 Days after NTP

Pre‐Final Inspection 1 0 1 0 At end of Implementation

Pre‐Final Inspection Report 1 0 1 0 5 Days prior to Final Inspection

Operations & Maintenance Manuals 1 1 1 1 5 Days prior to Final Inspection

HAZMAT Form 83 1 0 1 0 Prior to Final Inspection

Final Inspection 1 0 1 0 10 Days after Pre‐Inspection

Final Inspection Report 1 0 1 0 5 Days After Final Inspection

O&M’s Review 1* 1 1* 0 5 Days After Final Inspection

As‐Built Design Documents 1 0 1 0 5 Days After Final Inspection

As‐Built Design Drawings 1* 0 1* 0 5 Days After Final Inspection

O&M’s Acceptance 1* 1 1* 0 15 Days After Final Inspection

Transfer & Acceptance of Military Real Property (DD 1354)

1 1 1 0 Refer to Section 4.1 of Attachment A ‐ SOW

O&M’s to user 1 0 1 0 10 Days after Final Design Approval

User training 1* 1 1* 0 15 Days after Final Design Approval

Mobilization of Contractor 0 0 0 0 77 Days after NTP

*Both Autodesk AutoCAD and Adobe Acrobat versions of drawings are required

D. Electronic copies of all design deliverable documents shall be provided on CD or DVD discs, formatted for use by the latest software version, and compatible with the Government’s version of Microsoft Word, Excel, PowerPoint, Access, Outlook, the Adobe family of products, the Autodesk family of applications, the ANSYS family of applications, or other software platform as appropriate and as determined and directed by the CO.

Whenever possible, the electronic files given to the Government should be compatible with at least one software program application listed on the Air Force Evaluated Products List (EPL) or the Defense Information Systems Agency (DISA) Approved Products List (APL).For any submitted documents converted to one of the above formats from another software program, the Contractor shall also submit the electronic document file from the software program originally creating it, along with a statement describing what creating software program and version was used, as well as any programs used to convert files from one format to another. Submitted electronic files shall be unlocked and fully editable.

4.1 MEETING AND CONFERENCE REQUIREMENTS

A. Upon award the Contractor shall attend the following meetings at a minimum: Project Kickoff and Pre‐Construction Job Start, 95% Design Review, Corrected Design Review, Incremental Site Inspection (as needed), Pre‐Final Inspection, Final Inspection, and other meetings (as needed). The Contractor shall participate in other meetings as needed to facilitate the project’s work, and as required by the CO.

B. Kickoff and Pre‐Construction Meeting

a. The Contractor shall attend a Project Kickoff and Pre‐Construction Meeting at EAFB.

The Contractor shall review the most updated versions of codes, standards, and policies applicable to this project prior to the meeting. These documents should include EAFB design standards, UFC’s, IBC’s, national, state and local building codes and standards, among others including those referenced in this document. The Contractor shall, at the Project Kickoff and Pre‐Construction Meeting, submit a memorandum stating that applicable codes, standards, and policies were reviewed;

stating which documents (title, revision number, date, source, etc.) were reviewed, and listing any RFI’s that resulted from the review.

b. The purpose of these meetings is to introduce project stakeholders, clarify the scope of work, review EAFB policies, and communicate information pertinent to the project. Within the time listed in Table 1 of the meeting, the Contractor shall submit minutes for approval.

4.1.1 MEETING/TELECONFERENCE SUPPORT

A. Minutes accurately recording the discussion of the meeting’s subjects and issues as actually related by the attendees shall be distributed to attendees for review, comment, and correction. The Contractor may record meetings; however when recording will be used this must be announced audibly at the start of the meeting. If known in advance, the Contractor shall include a note on the agenda that recording will be used. Any time a recording is made this must be noted in the meeting minutes. The Government may elect to record any meeting or telephone conversation.

B. Minutes shall be distributed to attendees for review, comment, and correction IAW the time listed in Table 1 of meeting events.

C. Unedited digital copies of all Contractor recordings shall be provided to the Government within three (3) days of the recording date.

4.2 CONTRACTOR DOCUMENTATION

A. The Contractor shall also create and submit for approval a Table of Deliverables, which includes the documents required by the approved Submittal Register. The Table of Deliverables shall indicate when documents shall be submitted for review and approval.

B. Design Package:

a. The Contractor shall prepare and submit for review and approval a design package. The package shall be submitted at the 95% and 100% design phases.

(See Table 1 for deliverable dates.) The various required elements of the design package are discussed and detailed in other sections of this document.

b. Government Review: The CO or the authorized representative may furnish the

Contractor review comments on the data submitted at the 95% design phase and 100% design phase submittals. The Government's review is intended to be limited to functional aspects, with limited technical review of a general cursory nature only.

Any review by the Government of technical items shall not be construed to relieve the Contractor of responsibility for technically correct and complete documents in compliance with applicable codes, industry standards, and the intent of this SOW.

Review comments for compliance with Federal Acquisition Regulations (FAR) will also be provided by the CO. Government design review comments will be issued to the contractor within fourteen (14) days of design submittal receipt. If any review comment requires clarification and/or amplification to assure compliance, the contractor shall notify the CO or the authorized representative in writing. After each review, the Contractor will be furnished the comments to be annotated and returned to the Government. The contractor shall furnish these annotated comments to the Government no later than five (5) calendar days after receiving the comments. The Contractor shall comply with the review comments in the development of data for the next submittal.

c. The Contractor shall provide 100% Final Design package for review and approval.

All previous Government comments shall be addressed in this design package. No review conference is required for this design submittal. The submittal will be formally approved upon verification that the package is complete, and all previously

4.3 NOTIFICATION REQUIREMENTS

The Contractor shall also create and submit for approval a Table of Deliverables, which includes the documents required by the approved Submittal Register. The Table of Deliverables shall indicate when documents shall be submitted for review and approval. The Government shall have up to the time listed in Table 1 to review submittal documents.

4.4 PERMITS

A. The Contractor shall develop, coordinate, and be responsible for labor, professional services and other costs associated with acquiring any and all required state, local, and other applicable permits; base access (including off‐base easements and leases), agreements, licenses, and certificates required to perform and complete the project.

Before the start of work, the Contractor shall process an Air Force Form 103, Work Clearance Request, through the local Base Civil Engineer (BCE) office. The Contractor shall comply with applicable permit conditions, environmental protection policies and appended guidelines.

B. The contractor shall comply with all applicable permit conditions and shall keep all permits “current” until construction is 100% complete. The contractor may be required to provide the permits to the Government as required.

4.5 WORKSITE ACTIVITIES AND COORDINATION

4.5.1 COORDINATION OF ACTIVITIES

A. Pre‐proposal Site Visit

a. Prior to submitting a proposal for this project, prospective Contractors are highly encouraged to attend a site visit, which may provide an opportunity to gain a great appreciation of both the existing conditions and of the operational environment impacting the project.

b. Site Design Data: The Contractor is responsible for field reconnaissance, surveys, site investigations and testing required to obtain engineering information and design data for the accomplishment of the contract documents for the project in accordance with requirements of the Statement of Work (SOW).

4.6 TECHNICAL PLANS AND REPORTS

The contractor shall provide technical plans, specifications, and reports as defined below and implemented at the project level.

4.6.1 CONSTRUCTION WORK PLAN

The Contractor shall prepare a Construction Work Plan.

5.0 PROSECUTING THE WORK

A. Roles and Responsibilities

a. Key personnel for this project include the CO, COR, Government Project Manager, and Government Inspector.

b. Contracting Officer: The CO is the Government’s sole contract decision maker, within the limits of his/her warranted authority. No other entity may legally obligate the Government or direct the Contractor to take action, or cease from performing contracted work in non‐emergencies. The CO is the Authority Having Jurisdiction for all issues related to the contracted work. The CO receives, processes, and renders judgment on the RFI’s that the Contractor may submit. The CO negotiates the terms of the contract, and any modifications to the contract. The CO is the approval authority, who determines whether and when contract requirements have been met prior to authorizing payment to the Contractor. The CO is assisted by a team of individuals who may include a COR and Contract Administrators. The CO operates in accordance with laws, including the Federal Acquisition Regulation (FAR).

c. Contracting Officer’s Representative: The COR assists the CO by monitoring and recording the Contractor’s contract performance on a day‐to‐day basis, and by providing information, which the CO uses to make decisions. The COR is not empowered to obligate the Government or to direct the Contractor for other than emergency situations, such as those that may impact the safety of personnel.

Communication between the COR and the Contractor will be frequent. The COR will often visit the project site throughout the period of performance. The COR may or may not also fulfill the roles of the Government Project Manager and/or the Government Inspector.

d. Government Project Manager

1. The Government Project Manager (PM) is a caretaker, problem solver, and recommender for the project, throughout all of its phases from conceptualization to facility occupancy/usage, and often beyond. In representing the interest of the Government, the PM facilitates communication and coordination among all of the project’s stakeholders in order to ensure that the project achieves its objectives. The PM is aware of the project’s needs and requirements. The PM possesses relevant technical expertise. The PM is a key reviewer of submittal documents, and serves as a technical advisor to the CO.

2. Any review by the Government of technical items shall not be construed to relieve the Contractor of the responsibility for producing technically correct and complete documents in compliance with applicable codes, regulations, industry standards, and the contract.

e. Government Inspector: The Government Inspector is primarily involved with the project during its construction and close out phases. He/she normally spends significant amounts of time reviewing, recording, and reporting the details of the project’s progress during daily visits to the construction site. He/she either fulfills the duties of the COR and the PM or works closely with those individuals. While the Government Inspector will frequently perform inspections, only the CO is empowered to actually accept or reject the Contractor’s work.

5.1 SITE WORK

A. Reference: Attachment 02 – Statement of Work.

B. The Contractor shall be responsible for all professional services, A/E design, permits, equipment, labor, tools, materials, and ancillary items necessary to complete the tasks defined by the SOW, including the disposal of all resulting waste materials and project clean up. The performed tasks shall be based on the project description, other data furnished in this SOW, and information covered during kick‐off meeting.

5.1.1 SITE PREPARATION

5.1.1.1 SITE CONTROL

A. Use construction fencing, and barriers to isolate and secure the construction site as needed based on abatement and security requirements. Provide fence screening, durable sand bagging, and conduct ongoing daily site inspections/housekeeping, and other approved measures to prevent the release of foreign object debris (FOD) outside of the construction site. Use appropriate measures to prevent soil erosion, landscaping degradation, or damage to areas adjacent to the construction site.

5.1.1.2 CONSTRUCTION

A. Upon approval by the CO for all preconstruction submittals, applicable permits, and construction documents; the Contractor may commence on‐site construction activities.

The Contractor shall conform to all specifically referenced and otherwise applicable requirements during performance of the work as described in the SOW.

B. The Contractor shall perform a full range of activities to meet all engineering and other construction requirements as described. Requirements include construction, completion of conceptual design and construction, demolition, decommissioning, and emergency response for traditional engineering and construction needs. All completed designs shall be signed and sealed.

C. The Contractor shall execute engineering tasks as required during construction. The

Contractor shall plan, develop cost estimates, perform scheduling, install, construct, and test IAW this project’s requirements.

D. The Contractor shall perform incidental support such as designing, planning, programming, scoping, studying, investigating, evaluating, and consulting on traditional engineering and construction efforts.

E. The Contractor shall also provide training and operational support to Government and other Contractor personnel regarding the operations and maintenance of equipment, systems, and facilities. The Contractor shall provide operation and maintenance of equipment and systems during both construction phases and the commissioning period prior to acceptance by the Government.

F. Mobilization: Mobilize equipment, labor, tools, materials, and ancillary items necessary to complete the work defined in the SOW.

G. Government furnished equipment: NONE

H. Weapons bunkers are excluded from contract. NO unauthorized entry into these spaces is allowed in any circumstances. Request to enter these spaces must be submitted in writing.

I. It may be necessary to initiate limited construction activities (such as ordering long lead time major components) prior to acceptance of the completed design. Prior to the completion of the 95% it may be acceptable for the contractor to order materials and equipment. But this shall be contingent on the Contractor obtaining CO approval.

J. Within the time listed in Table 1 of approval of the corrected 95% Design, and IAW the approved Construction Schedule, the Contractor shall commence all remaining construction tasks, as denoted by the mobilization of personnel and equipment to the construction site, and daily progress in accordance with the approved Construction Schedule.

K. The completion of the full design may include but is not limited to the following:

drainage, sidewalks and entryway pavements, perimeter fencing, facility structural evaluation, support columns, architectural finishes, brick work, administrative area roof replacement, exterior panels, coatings and paints, exterior lighting, cameras, intrusion detection and access control. In all cases, construction shall only proceed upon approval of the CO.

L. Within the time listed in Table 1 of approval of the corrected 95% Design, and IAW the approved construction schedule, the Contractor shall commence all remaining construction tasks, as denoted by the mobilization of personnel and equipment to the construction site, and daily progress in accordance with the approved Construction Schedule.

M. It may be permissible to initiate limited construction activities (such as ordering long lead time major components) prior to acceptance of the completed design, but this shall be contingent on the Contractor obtaining approval to do so. The Contractor shall schedule, give 5 working days’ notice prior to, then physically attend a Pre‐Construction Meeting located at EAFB. At least one member of the Contractor’s on site team having supervisory responsibilities shall attend the Pre‐Construction Meeting. The meeting will facilitate construction phase ongoing coordination and communication between key stakeholders and the Contractor necessary for a successful construction project.

N. The Contractor shall accomplish construction tasks in accordance with the submitted and approved Construction Schedule.

6.0 DELIVERY METHOD

6.1 DESIGN BUILD (D‐B)

A. The D‐B Contractor shall be staffed sufficiently to perform acceptably as both the DOR and the Constructor for this contract.

B. Design services shall develop design documents which identify the necessary requirements for the development of the design. Design documents shall working drawings, specifications and O&M manuals.

C. The Contractor shall provide the manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of this construction project. It is the responsibility of the Contractor to establish and maintain open communications between salient authorities associated with accomplishment of this project.

D. The personnel assigned to the building may be occupying a large portion of the building during the design and construction phases. The contractor will be expected to coordinate closely and with ample lead time any requests for the user to relocate or suspend their mission inside the building. As part of the proposed effort for this D‐B, the Contractor shall implement means and methods that will limit disturbance to the base activities and occupants of the facility to the greatest extent practicable during the design‐build project duration.

E. The construction documents provided by the design team shall thoroughly define the renovation effort and meet the standard of quality typical of the professional design industry. Construction efforts shall be in strict accordance with the approved “for construction” design documents. The Contractor shall verify quantities and locations for all materials associated with the effort. The Contractor shall provide all labor, materials, and equipment required to design and construct this project.

6.1.1 DESIGNERS OF RECORD (DOR) / DESIGN PROJECT MANAGER (PM)

A. The professional registrations of other US States and territories shall be acceptable, in cases where the State of Alaska has previously established regulatory reciprocity with those US States and territories for the purpose of officially recognizing those registrations. It shall be the responsibility of the Contractor to provide documentary evidence of professional registration, and State of Alaska recognition of such registration, as applicable. The Contractor is advised that firms conducting professional engineering are required by state law to obtain an Alaska Engineering Certificate of Authorization. If applicable, this authorization shall be submitted along with the DOR’s evidence of professional registration.

B. The PM who shall be a registered engineer or architect. This individual is responsible for overall integration of the contractor’s team DORs’ work. If the DOR is employed by the Contractor, that individual may also function as the Contractor’s PM.

C. Final designs and As‐built drawings shall be signed and marked with the official seal of the Designer. Along with any submitted final (100%) designs, the Designer shall also submit a signed and sealed letter, which shall serve as an affidavit that confirms that the design complies with all applicable laws and regulatory standards.

6.1.2 CONTRACTOR DESIGN REQUIREMENTS AFTER AWARD

A. See Section 1.1 General Requirements of this RFP.

B. Please note that the sole responsibility of ensuring that the design submittals comply with contract documents remains with the Contractor, in accordance with all the contract documents and design criteria referenced therein. The Government retains the right to comment on the design at any design stage, and the lack of Government comments at a given review cannot be used as a basis for the Contractor to fail to address the Government's comments on subsequent reviews, regardless of design stage. Furthermore, approval of incomplete designs will not relieve the Contractor of the responsibility for any error that may exist, and which may require rework or other appropriate adjustment to the contract terms, as determined at the sole discretion of the Government.

C. Government review, clearance for construction, or approval by the CO shall not relieve the D‐B Contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

D. Government review, clearance for construction, or approval of post design construction submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory.

E. As the designer of record (DOR), the Contractor has the sole responsibility of ensuring that the design complies with the contract documents.

6.1.3 USER REQUIREMENTS DESIGN MEETING

The DOR is required to hold and document meetings with project stakeholders to discuss design requirements. Any design issues which arise that are outside the scope of the contract shall be identified by the Design PM and submitted to the CO for review.

If a change order is required, instructions will be given through the CO.

6.1.4 GENERAL DESIGN REQUIREMENTS

A. The Contractor shall submit electronic versions of the following close‐out documents for this project: Real Property Accountability Worksheet (DD 1354 Checklist), DD Form 1354 Transfer and Acceptance of DoD Real Property, a comprehensive database of installed system and component information for the BUILDER Air Force condition assessment (Government provided template) and SMS, O&M manuals, warranty documentation, testing reports, commissioning reports including deferred seasonal functional testing/commissioning reports, training documentation, the Project Completion Memorandum, the Warranty Initiation Memorandum, permit applications, permits, chemical usage and tracking documents, hazardous materials documents, geospatial data, As‐Built drawings, and other required documents.

B. Design

a. The Contractor shall prepare and submit for approval a 95% design and a Final 100% design. The design shall include a detailed description of the project requirements, a discussion of alternative solutions to technical challenges highlighting advantages and disadvantages, calculations for all structural, electrical, heating, and cooling loads.

b. The design reveals the designer’s rationale and intent. The design shall be configured to allow a reviewer unfamiliar with the project to gain an understanding of the project requirements, the design options that were considered, and the reasons that the selected design options were ultimately chosen. The design may include sketches, photographs, tables, flow charts, or other graphics or media necessary to communicate the intent of the design.

c. The Contractor shall provide 95% design for review and comment. This package shall contain sufficient detail for general compliance verification for location, materials, and overall concept. The Government will perform a design submittal review and provide the Contractor with review comments. Government acceptance will be issued to acknowledge receipt of the design submittal. Government comments shall be addressed in the following design review submission. Refer to the Table of Deliverables for submittal, review period, and conference details.

d. Design Submittal Requirements

1. AF Form 3000 documenting the submittal contents.

2. Table of Contents.

3. Design analysis summarizing design approach.

4. Initial plans and details.

5. Composed of, at minimum, any additional Project Specifications, a Design

Analysis, Design Drawings, and a Submittal Register.

6. 95% Design Documents

7. 95% Design Review

8. Meeting agenda.

9. 95% Design Review Meeting Minutes.

10. Government Approval Meeting Minutes.

11. Government 95% Review and Comments

12. Government Approval of Comments

e. 100% Design –

1. Composed of, at minimum, a set of Project Specifications, a Design Analysis, the Design Drawings, a Submittal Register, a detailed Construction Schedule, a Construction Health and Safety Plan, and a Training Plan for system operators and maintainers (if required).

2. Government 100% Review and Comments

3. Government Approval of Comments

4. Material Submittals

5. 100% Design Document

C. Design Analysis

a. The Contractor shall prepare and submit for approval a 95% and a 100% Design Analysis (DA). The DA shall include a detailed description of the project requirements, a discussion of alternative solutions to technical challenges highlighting advantages and disadvantages, calculations for all structural, electrical, heating, and cooling loads.

b. The DA reveals the designer’s rationale and intent. The DA shall be configured to allow a reviewer unfamiliar with the project to gain an understanding of the project requirements the design options that were considered, and the reasons that the selected design options were ultimately chosen. The DA may include sketches, photographs, tables, flow charts, or other graphics or media necessary to communicate the intent of the design.

D. Calculations: Calculations shall be shown in the 95% design submittal and in the 100% design submittal. The calculations provided to the Government shall provide a justification for all structural components and materials to be used in construction.

E. Specifications: If any additional specifications are required to perform the project, the

Contractor shall draft United Facilities Guide Specifications (UFGS) compliant specifications and submit them for approval. The Contractor shall submit specifications at the 95% design level and the 100% design level. The completed specifications shall be provided to the CO in Portable Document Format (PDF), and in unprotected editable Microsoft Word (RTF, DOC, or DOCX) formats.

F. Material Submittals: Material Submittals shall be approved prior to the 100% design final submittal. Table 1 requires the Material Approval (AF Form 3000) to be provided at the 95% design. These submittals will clearly show that the design specifications are met.

G. The Contractor shall coordinate with the Base Civil Engineer (BCE) or his appointed representatives to ensure that any applicable EAFB specific code and regulatory requirements are captured in the completed specifications set.

6.1.5. SUBMITTAL DEVELOPMENT

A. RESPONSIBILITY FOR ERRORS OR OMISSIONS: It is the sole responsibility of the

Contractor to ensure that submittals comply with the contract documents. Government review, clearance for construction, or approval by the CO shall not relieve the Contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

6.1.6 DESIGN REVIEW

6.1.6.1 GOVERNMENT REVIEW

A. The Government will review all design submittals for conformance with the requirements of the contract. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

B. The Government's review is not to be considered a quality control review; the

Contractor shall provide his own internal quality control as required by Contractor Design Quality Controls Plan (DSQP) before the design is submitted to the Government.

The Government's review or acceptance does not relieve the Contractor of his responsibility to provide a safe, functional project in accordance with the terms of the contract.

C. If the Government's review results in comments, the Contractor shall respond to each comment with a response that clearly indicates what action will be taken. Comments that, in the Contractor’s opinion, require effort outside the scope of the contract will be clearly indicated as such by the Contractor, and the issue shall be documented in writing then submitted to the CO for consideration and determination. The Contractor shall not proceed with work outside the contract as determined by the CO unless a modification to the contract is executed.

D. Approval is required for any proposed deviation from the accepted design. Failure to coordinate the approval of variations and deviations may result in the Government rejecting and requiring removal of work at no additional cost to the Government.

E. Per the Contract the Contractor is the Designer of Record (DOR) per FAR 52.236‐23. The

Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, and drawings, specifications, and other services furnished by the contractor. The government will review and accept the attached documents for technical compliance of the Contractor supplied Design Analysis/Bases‐of‐Design for conformance with the contract SOW, per FAR 52.236‐21 Approval by the Contracting Officer shall not relieve the Contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of the contract. The contractor warrants to the government that the associated plans and specs are in complete compliance with the Design Analysis; as such the contractor owns all details of the design and is liable for any and all errors or omissions. It is the Contractor’s responsibility to insure all aspects of the design are in compliance with the Bases‐of‐ Design and associated documents; continuous construction inspection is the responsibility of the Contractor. The government reserves the right to inspect and test any phase of work without reliving the Contractor of any responsibility for contract compliance.

7.0 AS BUILT DOCUMENTATION

A. Drawings shall be prepared on AutoCAD release 2008 or later format. Drawings shall be delivered in hard copy, standard black line quality paper, at review stages. One of the drawings provided to CENM shall be full size. All drawings will utilize the Tri‐Service Spatial Data Standards (TSSDS) Version 1.8 and US Army Corps of Engineers A/E/C CAD standards for compliance with the installation standards. Digital copies of all drawings for project files and CES review shall be provided to the CO for project at the 95% and 100% design phases. Approved For Construction plan set shall be provided digitally and in hard copy with the designer of record’s signature and seal. When the 100% design drawings are accepted, the contractor may then begin construction. As‐Builds shall be submitted to the government upon completion of construction and shall be reviewed for accuracy. Upon approval, the contractor shall provide electronic versions of the As‐ Built drawings in both AutoCAD 2008 or later, and as PDF to the government on CD. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Extensive explanatory notes on the drawings should be held to a minimum.

Dimensions shall be shown in Standard English units. Standard building material indications and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

B. Accurate As‐Built drawings denoting the details of what was actually constructed or installed shall be created from day‐to‐day field notes of deviations or changes from the design drawings. Where the actual construction or installation differs from the design, the As‐Built drawing set shall accurately record what was built/installed on all applicable drawings. In the case of any contract modifications associated with the construction effort, the Contractor shall be responsible for adding pages to the As‐Built drawing set as needed to fully describe what was physically built or installed.

C. The Contractor is responsible for maintaining records of such deviations or changes, including those generated by any subcontractors, on the project site. These records may take the form of a master set of manually marked‐up red line record drawings.

The Contractor shall provide access to these records to the CO or COR upon request, without prior notice. All field notes on design drawings shall be printed or written legibly in red ink, so that they are clearly readable by others.

D. Inaccuracies of the As‐Built drawings, or missing portions of the As‐Built drawings, shall be considered to be a defect and shall be corrected by the Contractor at his cost.

E. The minimum drawing scale on drawings shall be 1/4” = 1’‐0”. Preliminary electronic As‐Built Drawings shall be submitted with an AF Form 3000, Material Approval Submittal, for Government Approval. The submission shall precede or be concurrent with the request for a Pre‐Final Inspection.

F. Design Drawings:

a. As‐Built drawings are required project close out submittal documents.

b. The Contractor shall prepare and submit for approval a 95% set of design drawings and a 100% set of design drawings. Regardless of the software used to prepare the drawings, the submitted unprotected and fully editable drawing files shall be wholly compatible with the most recent version of AutoCAD. The Contractor shall also submit a PDF version of the complete drawing set, in addition to 1 set of bound hard copies. The drawings shall be configured to allow a competent construction Contractor unfamiliar with the project to propose, plan, and fully execute construction without additional design or excessive change orders.

c. The Contractor shall submit drawing pages covering the following when required by the scope of the project: Title Page, Index of Drawings, Legend of Symbols and Abbreviations, Construction General Notes, Demolition Plan, Site Plan, Architectural plans, Structural plans. The Contractor shall submit other drawing pages as needed to completely convey the design intent to a competent construction Contractor.

G. Project Closeout Documentation:

a. Submissions of project close‐out documents are required project tasks. The

Contractor shall include these tasks in his Contract Progress Schedules and his Contract Progress Reports. The project will not be considered to be completed until all required project close out documents have been submitted and approved.

b. The Contractor shall submit electronic versions of the following close‐out documents for this project: Real Property Accountability Worksheet (DD 1354 Checklist), DD Form 1354 Transfer and Acceptance of DoD Real Property, a comprehensive database of installed system and component information for the Builder Air Force condition assessment and SMS, O&M manuals, warranty documentation, testing reports, commissioning reports including deferred seasonal functional testing/commissioning reports, training documentation, the Project Completion Memorandum, the Warranty Initiation Memorandum, permit applications, permits, chemical usage and tracking documents, hazardous materials documents, geospatial data, As‐Built drawings, and other required documents.

c. The Contractor shall provide both electronic and hard copy versions of

O&M manuals at least to the time listed in Table 1 As‐Built Design Documents prior to conducting training sessions. Hard copy versions of O&M manuals shall be bound in high quality hard cover binders with dividers separating the various sections. Hard copy versions of O&M manuals shall include computer discs containing the electronic versions of those manuals.

d. O&M manuals shall be configured to provide ready access to information needed to operate and maintain the facility for years, likely decades, to come.