ATTACHMENT 01 Proposal Transmittal Letter.pdf
PDF 136 KB Posted
- Attached to
- Marketing and Communication Services 2026-2027
- Solicitation number
- P27000189
- Issued by
- Hawaii
About this file
This is a Proposal Transmittal Letter for RFP No. DLIR-HRSP-RFP-26-02, issued by the Hawaii Department of Labor and Industrial Relations (DLIR) for the Hawaii Retirement Savings Program (HRSP). The solicitation seeks a vendor to provide end-to-end marketing and communications services that support the public launch, community awareness, and employer/employee participation in the HRSP for the 2026-2027 contract period. The document serves as the formal submission vehicle for interested vendors to present their proposals, requiring offerors to declare their business entity type, provide tax identification numbers, acknowledge receipt of any addenda, and certify their compliance with conflict of interest and non-debarment requirements. No specific response date, due date, site visit requirements, bidder's conference, or award date information is provided in this transmittal letter template.
Offerors must submit a total contract cost that is inclusive of all labor, materials, supplies, applicable taxes, and fees required to accomplish the marketing and communications services. The document requires vendors to certify that pricing was independently arrived at without collusion and that they are not debarred, suspended, or otherwise ineligible to participate in state contracts under Chapter 84 of the Hawaii Revised Statutes. No preferences, set-asides, incumbent information, or specific funding amounts are referenced in this transmittal letter. Vendors must provide complete business information including legal name, business address, payment address, Hawaii General Excise Tax License ID, Federal ID Number, and authorized signatory documentation with corporate resolution or evidence of authorization to bind the company.
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Text version
Attachment 01
PROPOSAL TRANSMITTAL LETTER
RFP No. DLIR-HRSP-RFP-26-02 Marketing and Communications
Services for the Hawaii Retirement Savings Program 2026-2027
Procurement Office Hawai‘i Department of Labor and Industrial Relations Hawai‘i Retirement Savings Program 830 Punchbowl St., Room 321 Honolulu, Hawai‘i 96813
Dear Procurement Office:
The undersigned has carefully read and understands the terms and conditions specified in the General Provisions attached hereto, and in the General Conditions, by reference made a part hereof and available upon request; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by submitting this offer:
(1) he/she is declaring his/her offer is not in violation of Chapter 84, Hawai‘i Revised Statutes, concerning prohibited State contracts, and (2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion.
Offeror is:
☐Sole Proprietor ☐Partnership ☐Corporation ☐Joint Venture
☐Other: Click or tap here to enter text.
State of incorporation: Click or tap here to enter text.
Hawai‘i General Excise Tax License I.D. No.: Click or tap here to enter text.
Federal I.D. No.: Click or tap here to enter text.
Payment address: Click or tap here to enter text.
City, State, Zip Code: Click or tap here to enter text.
Business address: Click or tap here to enter text.
City, State, Zip Code: Click or tap here to enter text.
Legal name (if DBA/division furnish the exact legal name):
Click or tap here to enter text.
Acknowledgement of receipt of addendum/addenda issued by the DLIR DO in accordance with this solicitation. Record in the space below the date of receipt for each addendum.
Addendum No. 1 ☐ Addendum No. 2 ☐ Addendum No. 3 ☐ Addendum No. 4 ☐
The undersigned hereby certifies that the proposal attached has been carefully checked and is submitted as correct.
Respectfully submitted, Legal Name of Offeror Date (Company Name)
Telephone No. Authorized Signature (Attach Corporate
Resolution or evidence of authorization to bind)
Fax No. Name of Authorized Signer (Please
Type or Print)
E-mail Address Title
OFFER TOTAL:
Total contract cost (inclusive of taxes and fees) for accomplishing the development of these services is $________ (USD)
Pricing must include labor, materials, supplies, applicable taxes, and any other costs and fees incurred to provide the specified services.
CONFLICT OF INTEREST:
By signature above, the Offeror certifies that neither the Offeror nor any of its principals, employees or agents of the Offeror are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental department or agency. If the Offeror cannot certify this statement, attach a written explanation for review by the State.
Conflict of Interest Yes☐ No☐ If yes, attach list of protentional conflict(s)
CERTIFICATION OF NON-DEBARMENT
By signature above, the Offeror certifies that neither the Offeror nor any of its principals, employees or agents of the Offeror are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental department or agency. If the Offeror cannot certify this statement, attach a written explanation for review by the State.
Any debarment action Yes☐ No☐ If yes, attach written explanation
PREFERENCES:
No preferences apply to this solicitation.
| Sole Proprietor: Off |
| Partnership: Off |
| Corporation: Off |
| Joint Venture: Off |
| Other Click or tap here to enter text: Off |
| Acknowledgement of receipt of addendumaddenda issued by the DLIR DO in: |
| Addendum No 1: Off |
| Addendum No 3: Off |
| Addendum No 2: Off |
| Addendum No 4: Off |
| Legal Name of Offeror: |
| Telephone No: |
| Fax No: |
| Email Address: |
| Date: |
| Title: |
| Pricing must include labor materials supplies applicable taxes and any other: |
| By signature above the Offeror certifies that neither the Offeror nor any of its principals: Off |
| employees or agents of the Offeror are presently debarred suspended proposed for: Off |
| Signature5_es_:signer:signature: |
| Signature6_es_:signer:signature: |
| Signature7_es_:signer:signature: |
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