Attachment 0009 - Instructions and Conditions and Notices to Offerors 04Mar20.pdf

W31P4Q-20-R-0004 Attachment 0009 04 March 2020

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

A. INTRODUCTION

The purpose of this section is to provide guidance to Offerors concerning the content and organization of their proposals. Proposals submitted in response to the solicitation will be evaluated in accordance with the criteria set forth in this Section and Section M. Pursuant to federal acquisition regulation (FAR) 15.306(a)(3), offerors are advised the Government intends to evaluate proposals and award without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal shall contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Offerors are cautioned that “parroting” of the technical requirements with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform.

The Government's intent in specifying a format is not to restrict the ingenuity and resourcefulness of the Offeror, but rather to facilitate an equitable and timely evaluation. Proposals shall be specific, detailed, and complete. Elaborate format is not desired; clarity and completeness is essential. Proposals must document clear and convincing evidence that fully substantiates proposal claims relating to promised performance to permit a complete and accurate evaluation of each proposal. Inconsistencies between the various sections of an offeror’s proposal may indicate a lack of understanding of the complexity of the requirements and increased proposal risk, and could result in an unacceptable rating.

Alternative proposals will not be evaluated and are ineligible for award.

An alternative proposal is a proposal that materially changes the requirements or conditions of this solicitation.

B. PROPOSAL SUBMISSION REQUIREMENTS

1. The proposal is to consist of the following three (3) volumes and the offeror shall submit its proposal in hard copy, with accompanying digital copies to the Contracting Officer, as set forth below:

VOLUME # VOLUME

TITLE

HARD

COPIES

CD ROM SETS MAXPAGES

I Solicitation, Offer and Award Documents;

Certifications/ Representations

Original + 1 2 N/A

II Price Original + 1 2 NA III Technical Proposal Original + 1 2 30

2. Pages that exceed the required page limitations will not be evaluated.

The title pages, table of contents, index pages, part sources, inventory and similar pages will be excluded from the page count. The above page limitations shall only apply to initial proposals and does not include any proposal revisions requested by the Contracting Officer.

3. The offerors are fully responsible for the accuracy of all written and electronic data, including mathematical computations, spreadsheet formulas, programs, instructions, etc., and for ensuring that all electronic information is consistent with hardcopy information. The Government is not responsible for identifying and correcting errors and/or mistakes in the proposal. Failure to provide accurate, reliable data may render the proposal unacceptable. Hard copy proposals will receive an initial screening to ensure completeness and compliance with the solicitation requirements. Proposals failing to meet solicitation requirements may not warrant further consideration by the Government.

4. All correspondence in conjunction with this solicitation, including electronic (email) proposal submissions, should be directed to the Government Point of Contract identified below:

Army Contracting Command- Redstone ATTN: Jennifer Weaver/CCAM-TM-A 5303 Martin Road Redstone Arsenal, AL 35898 Email: jennifer.a.weaver12.civ@mail.mil mailto:jennifer.a.weaver12.civ@mail.mil

5. Past performance will not be included as an evaluation factor in the SSP IAW FAR 15.304(c)(3)(iii). The contract will only be placed with a contractor that the Contracting Officer determines to be responsible pursuant to FAR 9.103. Prospective offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. The Government reserves the right to conduct a pre-award survey on any or all offerors to aid in the evaluation of each offeror’s proposal and ensure that the selected contractor is responsible. No award can be made to an offeror who has been determined non-responsible by the Contracting Officer.

6. In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. If discussions are conducted, they will be held in a manner prescribed by the Contracting Officer.

7. For proposal preparation purposes, the approximate date for contract award is 27 August 2020. Proposals shall remain valid for a minimum of 180 days after the closing date including any extensions of the solicitation.

C. PROPOSAL FILES

1. Format. All electronic file contents must exactly match hard copies of submitted documents. In the event of discrepancies between the two, hard copies will prevail. Electronic submissions shall be accompanied by a printed inventory that identifies all CDs, its file contents, and its electronic formats. All CDs shall be labeled with the offeror’s name, solicitation number, volume number/title, submission date, and the words "Source Selection Sensitive Information.”

Proposal pages shall be formatted with standard, 1 inch page margins, single spacing, and Arial 12 point font. All pages of each volume shall be appropriately numbered and identified by the complete company name and solicitation number in the header/footer. Each volume of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion.

The Summary Section shall contain a brief abstract of the volume.

2. Content Requirement. All information shall be confined to the appropriate volume. The offeror shall confine submissions to essential matters, sufficient to present the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

Rights in technical data and computer software shall be marked in accordance with Defense FAR Supplement (DFARS) 252.227-7013 and 252.227-7014.

1) Volume I: Solicitation, Offer and Award Documents, and

Certifications/Representations

This volume shall consist of the following:

a) An authorized official of the firm shall sign the Standard Form 33 (SF 33) and all certifications requiring original signature. An Adobe Acrobat PDF file shall be created to capture the signatures for submission. Each offeror shall complete the solicitation sections indicated in 1(b) below (fill-ins and signatures):

b) Section A: Standard Form 33 (SF33), Request for Proposal, Offer and

Award Section B: Supplies or Services and Price/Costs

Section G: Wide Area Workflow Payment Instructions Section K: Representations, Certification and Other Statements of Offerors

These sections of the proposal should be clearly marked "SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS

/REPRESENTATIONS VOLUME I, Solicitation No. W31P4Q-20-R-0004.”

2) Volume II: Price

The price proposal should be clearly marked “PRICE PROPOSAL VOLUME II, Solicitation No. W31P4Q-20-R-0004.” This volume shall consist of all information required to support proposed prices for this FFP contract. The offeror shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes.

Also, the offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the standard form

(SF) 33.

The Government intends to make an award to the offeror whose proposal is technically acceptable with the lowest evaluated price. Assumptions used in determining the proposed firm-fixed prices must be clearly stated in the offeror’s proposal. All submissions shall be made in U.S. dollars. Each offeror’s price proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain the reasonableness of the proposed prices. In the event there is only one offeror, the Government will require submittal of certified cost or pricing data.

The unit prices and total price shall be provided in the same format as the CLINs in Section B of the solicitation. The total evaluated price will be the sum of all total prices provided in Section B of the solicitation.

Any inconsistency with other sections of the offeror's proposal (i.e.

technical), whether real or apparent, between promised performance and price shall be explained in the proposal. Any inconsistency, if unexplained, may raise a fundamental issue of the offeror's understanding of the nature and scope of the work required and may be grounds for rejection of the proposal as inadequate.

The example below is provided for illustrative purposes only. All of the quantities and unit prices listed in the example are notional.

CLIN 0001AA

Quantity Unit Price Total CLIN Price

100 $1.00 $100.00

CLIN 0002AA

100 $2.00 $200.00

CLIN 0003AA

100 $3.00 $300.00

CLIN 0001AA $100.00 (Proposed Total CLIN Price) CLIN 0002AA $200.00 (Proposed Total CLIN Price) CLIN 0003AA $300.00 (Proposed Total CLIN Price) $600.00 (Total Evaluated Price)

3) Volume III: Technical Proposal

The technical proposal should be clearly marked “TECHNICAL PROPOSAL VOLUME III, Solicitation No. W31P4Q-20-R-0004.” This volume shall demonstrate the ability of the offeror to deliver fifty-six (56) M34 HELLFIRE

Dummy Missiles in HELLFIRE II Universal containers by 19 March 2022 for the base award and up to 100 of the same for each of the two option years, using the required production processes, critical production equipment, facilities and parts. An evaluation rating of “Technically Acceptable” or “Unacceptable” will be assigned upon completion of the technical proposal evaluation. If an offeror receives a technical rating of “Unacceptable”, it will not be considered for contract award.

The following information should be submitted for the technical proposal:

a) Production Management: The offeror shall provide a Program Management Plan (PMP) that addresses the major areas of Production Approach, Critical Production Equipment, Facilities, and Parts Sourcing. To meet the minimum requirement of the PMP, each element should contain the following information:

1) Production Approach:

i. Delivery schedule and plans for managing production operations to meet the delivery schedule, make versus buy decisions by part number to include M34 HELLFIRE Dummy Missile Shoes and M34 HELLFIRE II Universal Containers, quality procedures, receiving and inspection process, and manpower to include the company’s organization and production staff.

ii. Documentation of experience in manufacturing risk assessment that demonstrates the offeror has assessed their ability to produce a product compliant with the TDP and SOW.

iii. A description of offeror’s manufacturing process, to include, but not limited to, metal fabrication, assembly, test and special processes. Special processes shall include, but not limited to, welding (robotic and manual), soldering, painting, and shoe installation.

iv. Employee welding certificates that meet the requirements of

Military Specification MIL-W-8604 (superseded by MIL-STD- 2219).

2) Critical Production Equipment – Tooling, Fixtures and Test Equipment:

Description of the tooling calibration process and tool recall system used by the offeror. Description of or evidence of how the offeror tracks, manages, and maintains tool calibration schedules and/or records of calibration tooling.

3) Facilities:

Facility layout showing or describing the production process flow to demonstrate all facility needs are in place or will be in place and capable of producing M34 Dummy Missiles. If applicable include facilities areas such as receiving/stock area(s)/room(s), production floor/shop, in-house Chemical Agent Resistant Coating (CARC) capable paint facility, storage, inspection and test areas, and finished goods holding/storage area(s)/facilities.

4) Parts Sources:

Documentation that demonstrates access to parts and parts sources needed to produce the prescribed quantity of the M34 Dummy Missiles delivered in HELLFIRE II Universal containers.

Evidence that inventory is on hand or all major parts will be acquired in a timeframe to support the offeror’s delivery schedule, such as inventory reports, make/buy plan with identified suppliers, vendor quotes, and procurement flows with timelines.

b) Quality Program: Provide a current copy of the AS 9100 and/or ISO

9001 certification or provide a quality program plan detailing that the offeror’s quality system is compliant with AS 9100 and/or ISO 9001 standards.