Attach 03 - Master SOW 04 June 20.pdf

Solicitation # FA441720R0009 4 June 2020

Master Statement of Work for

Water Tower Maintenance

FY 2020

Hurlburt Field, FL

04 June 2020

INDEX

PARA TITLE PAGE

NUMBER

1 Summary 3 2 Definitions 3-6 3 Notice of Requirement 6-7 4 Sequence of Work 7 5 Notice to Proceed 7 6 Working Hours 7-8 7 Submittals and Substitutions 8-10 8 Environmental Protection 10 9 Existing Facilities/Job Site Verification 10-11 10 Government-Furnished Equipment and Materials 11 11 Coordinating and Scheduling 11-13 12 Utilities Services 13 13 Base Entry 13-14 14 Base Regulations 14 15 Safety and Accident Prevention 14-15 16 Fire Prevention and Protection 15 17 Weather Conditions 15-16 18 Facilities Damages 16 19 Quality Control 16-17 20 Laying Out Work 17 21 Excavation 17-18 22 Utility Service Interruptions 18 23 Protection and Cleanup 18 24 Inspection and Final Inspection 18-19 25 Project Completion and Close-out 19 26 Applicable Publications and Regulations 19

End of Index

1.0. SUMMARY

This Fixed-Price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract is to provide inspection, cleaning, painting, and repair services for all four (4) water towers on Hurlburt Field, FL on an “as-needed” basis. The Contractor shall furnish all labor, materials, tools, supervision and equipment, and perform all operations necessary to accomplish all work, complete in place, as specified within this Master Statement of Work (SOW) and the Master Specifications. It is imperative all down time on the water towers be kept to a minimum. Refer to the Master Specifications for utility outages. Schedule any service interruptions with the 1st Special Operations Civil Engineer Squadron (1SOCES) Inspector or Contracting Officer (CO). All repairs and maintenance work shall be completed in accordance with American Water Works Association (AWWA) Standard D100 and D102, which is available from https://www.awwa.org/. Per Florida statute Department of Environmental Protection (DEP) 62-555.350, the interior of water towers “shall be cleaned at least once every five years to remove biogrowths, calcium or iron/manganese deposits, and sludge from inside the tanks; and shall be inspected for structural and coating integrity at least once every five years by personnel under the responsible charge of a professional engineer licensed in Florida”. Additionally, the exterior of water towers “shall be checked at least annually to ensure that hatches are closed”, locked “and screens are in place”. Inspection to include written report with findings, recommendations, labeled colored photographs, and estimated cost of repairs. Reports shall be sent to the 1 SOCES Inspector or Contracting Officer to include one (1) hard copy and one (1) digital copy on compact disc (CD).

1.1. Location: The project sites are located at Hurlburt Field, Florida. Hurlburt Field is located approximately two miles west of Fort Walton Beach on Highway U.S-98. The Water Towers on Hurlburt Field are listed below:

WATER TOWERS ON HURLBURT FIELD

Tower # 2, Bldg. # 90335 250,000 gal.

Water Level 125 ft.

Tower # 5, Bldg. # 90354 125,000 gal.

Water Level 125 ft.

Tower # 7, Bldg. # 91134 250,000 gal

Water Level 144 ft.

Tower # 808, Bldg. # 90808 250,000 gal.

Water level 125 ft.

2.0. DEFINITIONS

2.1. Addendum Statement of Work (SOW) Request: A modification request made by the 1st Special Operations Civil Engineer Squadron (1 SOCES) to be priced by the Contractor for an existing task order.

Once an addendum proposal is finalized, accepted and funded by the Government, a contract modification may be issued by the 1st Special Operations Contracting Squadron (1 SOCONS) to formally integrate the change into the task order contract.

2.2 AF Form 103, Base Civil Engineering Work Clearance: A form listing all utility and regulating agencies and the notification requirements.

2.3. As-Built Drawings: Drawings prepared by the Contractor in sufficient detail to accurately reflect the project as constructed, complete with all changes, modifications, and deletions from award drawings.

2.4. Calendar Day (CD): Each day of the calendar year including workdays (WD), Holidays, and Weekends (including Saturdays and Sundays). Unless otherwise specified, all references to “days” will be considered as calendar days.

2.5. Contractor: A person or company who enters into a contractual agreement to furnish supplies, services, or construction at a certain price or rate.

2.6. Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the CO acting within the limits of their authority as delegated by the CO.

2.7. 1st Special Operations Civil Engineer Squadron (1 SOCES) Inspector: Also known as the Civil Engineer Inspector. An individual, including a contracting officer’s technical representative (COTR), designated and authorized by the CO to perform specific technical or administrative functions.

2.8. Drawings: Graphical representations documenting the work required for each Government project.

In conjunction with the SOW, drawings must be thorough and detailed enough to allow:

2.8.1. The Government and the Contractor to estimate the number and type of pre-priced and non-pre-priced items required to successfully perform all work;

2.8.2. Government personnel to monitor and validate work compliance; and

2.8.3. The Contractor to satisfactorily complete all work requirements on time, including providing required submittals and other documentation as needed.

2.9. Facility: A separate building or structure.

2.10. Final Inspection: The examination held by the Government to verify that all work requirements (including clean-up) have been satisfactorily accomplished by the Contractor.

2.11. Government-Furnished Items: Items (e.g., equipment, facilities, materials, services, etc.) provided by the Government to the Contractor for use in performance of this contract, including issued task orders.

2.12. Master Specifications: Each specification section may apply to numerous individual line items.

Some specifications are broad scoped in nature and contain a variety of items. Other specifications may not have pricing information. Those items may be special ordered from the manufacturer or the items involved may be proprietary to each manufacturer’s own equipment. It is not possible to create a comprehensive specification capable of addressing every possible condition that may be encountered.

Consequently the specifications are intended to indicate the quality of materials and workmanship expected by the Government. If a specific line item description is not included in the Master Specifications, the Contractor shall provide a complete description of the item, including standards and salient features, of the selection of or approval for use of that line item. The following guide specifications are applicable to each task order issued;

2.12.1. The intent of these specifications is to furnish concise Hurlburt requirements, industrial and/or commercial standards for maintenance and repair of Government facilities. Some of the specification sections will be periodically updated to correct errors and/or ambiguities, and to provide additional information relative to the specific work. These changes will not affect the line item cost(s) associated with each specification section. The header date at the upper right hand corner will identify the most current specification section.

2.12.2. The Contractor is responsible to ensure each item of work in each task order fully complies with all applicable sections of the Master Specifications, Industry Standards, appropriate codes as well as adequate design for systems/construction to ensure it functions according to industry standards and contract specifications.

2.13. Line item: An item or system denoted in the bid schedule by a unique line item number.

2.14. Match Existing: A term used to describe the exactness to which we require a new and old product to match. “Match existing” requires a thorough or exhaustive effort be made on the part of the Contractor to match as close as possible an existing finish, product, color, texture, sheen, etc. This may mean the use of custom matching of colors, or providing manufacturers’ “non-standard” material selections during the submittal process.

2.15. Negotiations: A reasonable number of meetings between the Government and the Contractor as necessary to come to full agreement on all aspects, including pricing, technical requirements, and the performance time required for each identified construction project.

2.16. Non-Pre-priced Item (NPI): Items of work not covered by the bid schedule, but within the scope and general intent of the contract that may be negotiated and added to individual task orders or to the bid schedule at any time during the term of the contract.

2.17. Notice to Proceed (NTP): A contract document issued by the CO, after receipt of bonding, which gives the Contractor written notice to commence work and/or order materials. An NTP date is typically issued after a pre-construction meeting is held for a particular task order.

2.18. Pre-priced Item (PI): An item listed in the bid schedule.

2.19. Phase-in Period: An initial period during the basic contract that allows the Contractor time to mobilize their equipment, materials and personnel.

2.20. Phase-out Period: The period of time after the scheduled date of contract completion. Although no further task orders may be ordered, some may still be under construction and must be completed, inspected, and accepted.

2.21. Pre-Construction Conference: A meeting attended by designated representatives of the Government and the Contractor after project award but before the start of work to discuss all aspects of the required work for a specific project.

2.22. Pre-Final Inspection: The quality control examination held by the Contractor to identify and correct all work discrepancies prior to requesting a final inspection by the Government.

2.23. Scoping Meeting: A reasonable number of meetings attended by designated representatives of the Government and the Contractor to discuss and define the work requirements of each project in sufficient detail to allow either the Government or the Contractor to prepare a Statement of Work (SOW), required drawings/sketches, material submittal forms, and all else necessary to successfully complete the project.

2.24. Site Visit: A reasonable number of investigative visits to a location at which work has been proposed by the Government to be done by the Contractor. The purpose of the visit is for the Contractor or the Government to gather enough information to prepare the Statement of Work, drawings/sketches, and project estimate. Contractors are urged to attend the site visit that will be scheduled by the CO prior to the proposal due date. See Contract FAR Clauses 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigation and Conditions Affecting the Work.

2.25. Statement of Work (SOW): The Government shall provide a written description (in the quality, detail) of the work required.

2.26. Task Order Contract and Task Order (TO): A contract for services that does not procure or specify a firm quantity of services (other than a minimum or maximum quantity) and that provides for the issuance of orders (Task Orders) for the performance of tasks during the period of the contract.

2.27. Unrestricted Work Areas: Areas of performance on Government property with limited security requirements within which the Contractor is normally allowed full, free access to the work site.

2.28. User: Term used to describe the Government’s customer or using agency that the contract work is being performed for.

2.29. Workday (WD): Monday through Friday, excluding Saturdays, Sundays, Federal Holidays and the day after Thanksgiving.

3.0. NOTICE OF REQUIREMENT. The Contracting Office will issue the Contractor a Request for Proposal. The Government notification will include a project number, project title, SOW, drawings or sketches if applicable, magnitude of cost, and any special instructions or conditions that may exist with respect to the work. The Contractor will be responsible for preparing a detailed cost proposal by listing quantities of individual work elements needed, specifying non-priced tasks, developing performance times (if different then Government’s required time), and furnishing the finalized cost estimate as a formal proposal to the CO for negotiation.

3.1. Meetings: The Government and Contractor personnel shall conduct a site visit and scope validation meetings as necessary with Government representatives to define and refine the Government’s requirements. As a minimum, the following will be discussed:

(1) Site investigation requirements;

(2) Methods and alternatives for accomplishing work;

(3) Definition and refinement of requirements;

(4) Availability of Government As-Built Drawings

3.2. Cost Proposal: Upon completion of the refined scope (if necessary) of the individual requirement, including the finalized drawings and Statement of Work, the Contractor shall prepare a detailed proposal by identifying tasks, preparing working drawings/designs, refining quantities of both pre-priced and non-pre-priced items (NPI), developing performance times (if different then Government), and preparing a completed proposal document for submission to the CO.

3.2.1. Non-Pre-priced Items (NPI): Items of work not contained in the bid schedule but within the scope and general intent may be negotiated by the CO or his designated representative and the negotiated price may be added to the bid schedule. All proposed NPIs shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below:

(1) A minimum of three (3) competitive Contractor quotes or:

(2) Complete breakout of material, labor, and other direct or indirect costs required to complete the specified item. Costs shall be segregated and proposed on an AF Form 3052, “Construction Cost Breakdown”, or other format approved by the CO. Supporting documentation shall be submitted to the CO to validate the cost breakout and shall include supplier name and telephone number for each non-pre-priced item. The Contractor’s coefficient shall cover all overhead and profit on NPIs.

3.3. Format of the Proposal. The Contractor’s proposal shall be submitted electronically via email to the Contracting Office in the requested format with accompanying Word or Excel documents), to include an Adobe (.pdf) version for the Contracting Office and the technical review for the Civil Engineer Team.

Any associated files or AutoCAD drawings too large to transmit via email shall be submitted on a compact disc (CD). The proposal shall be formatted as follows:

3.3.1. Initial Proposal:

(1) A listing of the applicable technical specifications, identifying the method of work or materials to be used when alternatives are given;

(2) A detailed cost estimate

(3) A proposed performance period (unless one is specifically requested by the Government)

3.3.2. Revised Proposal: All of the information identified in the initial proposal plus any additional data requested by the Government as a result of discussions.

3.3.3. Government Review:

(1) Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and accuracy. After evaluation, the Government will negotiate with the Contractor the appropriateness of selected line items, quantities required for all pre-priced and non-pre-priced items, all non-pre-priced costs, and the performance time.

(2) The Government may unilaterally accept the Contractor’s initial estimate, in total or in part, without discussions or negotiation

4.0. SEQUENCE OF WORK

Work shall be accomplished in the priority as listed in the individual Task Orders.

5.0. NOTICE TO PROCEED: At the beginning of a project, the CO shall initiate a Notice to Proceed (NTP) to allow construction work to begin. The performance period will be identified in each Task Order.

The Contractor will not commence work until the Notice to Proceed has been issued and signed by both parties.

6.0. WORKING HOURS

6.1. Standard Work Hours: The normal hours of a workday shall be between 7:00 A.M. and 4:00 P.M., Monday through Friday, except federal holidays and observed installation down days. The Contractor shall submit a complete and detailed work schedule to the CO for review and approval one week prior to the start of a particular project. The work schedule shall state beginning and ending date for the water tower work to be performed. The Contractor may elect to work hours other than normal duty hours if approved by the CO.

6.2. Non-Standard Work Hour Approvals: Requests to work at times other than the specified standard work hours shall be made to the CO in writing at least three calendar days prior to the proposed work.

6.2.1. However, if inspectors are required to perform in excess of their normal duty days/hours solely for the benefit of the Contractor, the actual cost of inspection at overtime rates will be charged to the Contractor. After overtime rates have been determined the Contractor shall be notified of the amount and the contract price shall be reduced appropriately by bilateral modification. The Contractor shall also reflect the decreased amount in their next invoice request.

6.2.2. The Contractor shall be responsible for furnishing and maintaining any artificial lighting required during nighttime operations. All facility obstruction lights shall be operational during night time operations, if applicable. Lighting shall be directed as not to interfere with aircraft or tower operations.

The lighting equipment shall be capable of being removed from the runway within five minutes of notification. The Government reserves the right to accept or reject night work the following day under natural light conditions after the work is completed.

7.0. SUBMITTALS AND SUBSTITUTIONS

7.1. Schedule of Material Submittals: During the design phase, the Contractor shall submit, as part of their design proposal, an AF Form 66, Schedule of Material Submittals, and list each item of equipment and material for which submittals are required by the specifications, and/or contract terms and conditions.

Within three (3) calendar days after receipt of the NTP with construction, the Contractor shall identify the submittals utilizing the master submittal schedule in Section 01 33 00 of the specification. The approved submittal register will be used to control submittals throughout the life of each task order.

7.2. Material Approval Submittal: Each submittal shall be transmitted under an AF Form 3000 (AF3000), Material Approval Submittal.

7.2.1. Coordination of Submittals:

7.2.1.1. Prior to each submittal, the Contractor shall carefully review and coordinate all aspects of each item being submitted.

7.2.1.2. The Contractor shall verify that each item and the submittal for it conform in all respects with the specified requirements.

7.2.1.3. By affixing his/her signature to the AF Form 3000 (AF3000), Material Submittal Approval, the Contractor certifies that this coordination has been performed.

7.2.1.4. Unless identified as being a standard submittal, each submittal as indicated on the Schedule of Material Submittals will be a (1) one-time submission or as noted for the “BASIC YEAR”, “FIRST YEAR OPTION”, etc. For a submission to be a standard submittal, the Contractor must state on a submittal that it will be used throughout the contract period.

7.2.1.5. Neither the submittal nor the CO’s approval of the submittal shall be construed as relieving the Contractor from furnishing satisfactory material.

7.3. Substitutions: The Contractor shall set forth in writing the reason for any deviation from the contract requirements and annotate such deviation on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unidentified deviations. Do not substitute materials, equipment, or methods unless such substitution has been specifically approved in writing for this work by the CO. Substitution(s) shall comply with section 01 00 00 and 01 60 00 of the Master Specifications.

7.4. Or equal: Where the phrase "or equal" occurs in the Contract Documents, do not assume that substitute materials, equipment, or methods will be approved as equal until the item has been specifically approved for this work by the CO. All items provided for installation are assumed to be new or re-used per Government’s request. Any reconditioned or refurbished items that are to be installed must be approved in writing by the CO. Also see section 01 00 00 of the Master Specifications.

7.5. Certification of Compliance: A document, required of the Contractor, or through the Contractor, from a supplier, installer, manufacturer, or other lower tier Contractor, the purpose of which is to confirm the specified quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods, qualification of personnel, or verification of material suitability, in conformance with the contract requirements. This certification shall contain the name and address of the Contractor, the project name and location, and the quantity and date or dates of shipment or delivery to which the certificates apply; shall be dated after the award of this contract; and shall be signed by an appropriate official authorized to certify on behalf of the Contractor, a subcontractor, a manufacturer, or a supplier.

7.6. Manufacturers' Recommendations: Submit all pertinent recommendations, including but not limited to, special notices and material safety data sheets (MSDS), installation instructions, cleaning requirements, maintenance instructions, safety precautions, etc. Where contents of submitted literature from manufacturers includes data not pertinent to the submittal, clearly show which portions of the contents is being submitted for review.

7.7. Manufacturers’ Warranty: In addition to all warranties specifically required by this project, the Contractor shall submit all warranties normally proffered by manufacturers or suppliers, even if not specifically requested under this contract. See Special Contract Requirement entitled "Contract Closeout" for additional information.

7.8. Catalog Data: Catalog cuts shall be clearly marked to indicate the type, model, style, capacity, and all other pertinent data, including calculations, complete descriptions, and other documentation necessary to reflect full compliance with the requirements.

7.9. Transmittal of submittals: Each submittal shall be transmitted under an AF Form 3000 (AF3000), "Material Approval Submittal", shall be prepared in accordance with the Instructions on the reverse of the form and in accordance with Section 01 33 00 of the Master Specifications.

7.10. Grouping of Submittals: See section 01 33 00 of the Master Specifications. Partial submittals will be rejected as not complying with the provisions of the Contract and a resubmittal of all items/requirements for that line item number shall be provided. Items that are only partially complete or acceptable shall be disapproved in their entirety for non-compliance and shall be fully resubmitted by the Contractor.

7.11. Timing of Submittals:

7.11.1. After approval of the Schedule of Material Submittals, submittals shall be provided as scheduled.

Any delay to this schedule must be requested by the Contractor in writing, prior to the scheduled submission date, and a new submission date proposed. Such requests may be approved if the proposed new submission date is far enough in advance of scheduled dates for installation to provide time required for reviews, for securing necessary approvals, for possible revisions and resubmittals, and for placing orders and securing delivery.

7.11.2. In scheduling, allow at least ten calendar days for review by the CO following receipt of the submittal. More complex and/or technical submittals may require up to thirty calendar days for review.

7.12. Contracting Officer’s (CO’s) Review:

7.12.1. Review by the CO does not relieve the Contractor from responsibility for errors which may exist in the submitted data.

7.12.2. The approval of submittals by the CO shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing, and other information are apparently satisfactory. Approval does not relieve the Contractor of the responsibility for any error, which may exist.

The Contractor is fully responsible for the dimensions, material, and design necessary to ensure adequate connections, details, and satisfactory construction of all work.

7.12.3. After submittals have been approved by the CO, no resubmittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary. Such reconsideration will not necessarily result in a change to the submittal previously approved.

7.12.4. The Contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice as required under the Contract Clause entitled "Changes" shall be promptly provided to the CO.

7.12.5. Delays occasioned by Contractor non-compliance with these requirements shall be the sole responsibility of the Contractor. No delay damages or time extensions will be allowed for time lost due to late, inaccurate, or incomplete submittals.

7.13. Scale and Measurements: The Contractor shall make Shop Drawings accurately to a scale sufficiently large to show all pertinent aspects of the item and its method of connection to the Work.

These drawings shall graphically show the relationship of various components of the work, schematic diagrams of systems, details of fabrication, layouts of particular elements, connections, and other relational aspects of the work.

8.0. ENVIRONMENTAL PROTECTION: All work and Contractor operations shall comply with the requirements imposed by all applicable Federal, State, local, and Hurlburt Field laws, specifications, regulations, codes, and permits concerning environmental protection. (See Section 01 56 00 of Master Specifications for additional environmental requirements.)

8.1. The Contractor shall use proper control and management techniques to ensure storm water criteria are met in accordance with Federal, State and local storm water regulations. Best management practices should be used during and after construction to limit water pollutants.

9.0 EXISTING FACILITIES/JOB SITE VERIFICATION. The Contractor is responsible for making and recording all necessary field measurements for completion of this work.

9.1. Job Site Verification: The dimensions and locations shown on any existing drawings provided to the Contractor with specific projects are for approximation purposes only. Failure to verify the dimensions and locations will be at the Contractor’s risk and shall not relieve the Contractor from accomplishing the work required by the contract at the price awarded by the Government.

9.2. AF Form 103, Work Clearance Permit: The AF Form 103 and instructions can be obtained and processed through 1 SOCES/CEPS, Project Manager, Bldg. 90053, Hurlburt Field. This permit will be initiated and maintained current by the Contractor. The Contractor shall mark all locations he plans to excavate, so the Government can process an AF Form 103 (commonly called a “digging permit”). No excavation will be permitted until the Contractor has an approved AF Form 103 on site.

10.0. GOVERNMENT-FURNISHED EQUIPMENT AND MATERIALS

10.1. Government-Furnished Equipment (GFE) and Government-Furnished Materials (GFM):

GFM will not be furnished to the Contractor as a general rule. However, the Government reserves the right to provide GFM and/or GFE to be used on any task order. In such cases, these materials shall be receipted for by the Contractor and the bid schedule line item material cost shall be excluded from the price of the task order. The Contractor shall follow the instructions of the CO’s representative regarding the disposition of all Government-furnished property (GFP) not consumed in performance of the task order.

10.2. Contractor Transporting: The Contractor with its own forces shall transport all GFM/GFE, if any described on the task order from the Government storage area to the work site indicated in the task order.

10.3. Risk and Responsibility: Once accepted (receipted for), the Contractor assumes the risk and responsibility for the loss or damage to any GFM/GFE.

10.4. Transportation Cost: It is anticipated that the majority of GFM/GFE will be provided at or adjacent to the project site. In such instances, no separate transportation costs would be incurred or costed. If transportation of GFM/GFE is other than what would normally be encountered, a separate cost (whether priced or NPI) would be included in the final negotiated price of the project order.

10.5. Location: The location (as well as the type, quantity, and description) of GFM/GFE will be identified in each project ordered.

11.0. COORDINATING AND SCHEDULING:

11.1. Work Coordination: In order for the work to progress smoothly and cause minimal difficulties, it will be necessary for the Contractor, construction inspector, project engineer, and CO to maintain close and active coordination. At all times, the Contractor shall keep the Government informed of when and what work will be accomplished. All work schedules will be coordinated with the appropriate representatives of the Contracting and Technical Offices.

11.1.1. All work shall be programmed and accomplished in such a manner that minimum inconvenience will be caused to the Government.

11.1.2. The Contractor must notify the CO a minimum of one (1) calendar day in advance of when and where testing is to be performed so that he/she will have the option of witnessing the test.

11.2. Progress Schedule: The schedule contemplated by FAR Clause 52.236-15, Schedules for Construction Contracts, shall be accomplished on and in accordance with the instructions pertaining to AF Form 3064 (AF3064), Contract Progress Schedule, and as specified herein. A "network analysis system" may be used to supplement the proposed progress schedule.

11.2.1. The AF3064 shall be prepared for each project and shall be plotted weekly, from Saturday through Friday, beginning with the date of receipt of the NTP through the project completion date. Once approved, schedules will not be changed, except by modification extending the completion date of the task order, without CO direction and/or approval.

11.2.2. The percentage of each listed work element of the job shall be shown opposite each major work element in Column C of the AF3064 and may be expressed in whole numbers or may be carried out to two (2) decimals.

11.2.3. In order to assist in evaluating the AF3064, as well as the progress of construction, the Contractor shall supplement and provide concurrently with the AF3064, a Schedule of Values worksheet which will identify each sub-element of work by Contract Line Item Number (CLIN) along with its quantity, dollar and percentage values.

11.2.4. High dollar value material items may be submitted for payment prior to installation in conformance with FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, but must be clearly and separately identified in the Schedule of Values (either as a major or sub-element of work) specified in the approved AF3064. Contractor must provide paid invoice for the material/equipment and allow the 1 SOCES Inspector to inspect the items for quality and quantity to be considered for payment.

11.3. Progress Reports: The report contemplated by FAR 52.236-15, Schedules for Construction Contracts, shall be accomplished on and in accordance with the instructions pertaining to the AF3065, Contract Progress Report and as specified herein.

11.3.1. Progress Reports shall be submitted weekly on the Monday following completion of the previous rating period.

11.3.2. Whenever the cumulative percentage of the work is 5% or more below the scheduled percentage, the AF3065 shall be accompanied by a letter of explanation for the delay and a plan detailing how the Contractor intends to get back on schedule.

11.3.3. Each AF3065 shall be reviewed by the 1 SOCES Inspector for accuracy. Payment shall be authorized based on the 1 SOCES Inspector’s determination of percentage of completion.

11.4. Haul Route:

11.4.1. Specified Haul Route: Construction contractors will access the base through the Commercial Vehicle Inspection gate. Upon arrival at the gate, all vehicle occupants will be required to show identification. Picture identification such as a driver’s license will be required. If a haul route is specified for a project, the Contractor shall follow the specified haul route, unless otherwise directed. The Contractor may make changes to the route only with the prior approval of the CO at no additional cost to the Government. The Contractor shall restore the area to its original condition at the end of the contract period unless specific, written approval has been granted by the CO.

11.4.2. Haul Route Clean-up: The Contractor shall clean, sweep, or pick up, as necessary, mud, rocks, trash, or any other type of debris spilled along haul routes, immediately after passage. Clean-up shall be performed to the satisfaction of the CO. In an effort to minimize Foreign Object Damage (FOD) potential to aircraft, all mud, dirt, debris, foreign objects, or spills of any kind from the Contractor's operations (including subcontractors and suppliers) on taxiways, runways, parking aprons, hard surfaces, streets, and parking lots used as access to the work or staging areas, shall be cleaned immediately after use. Cleanup shall be performed to the satisfaction of the CO and the Airfield Manager. Contractor may be held responsible for FOD to aircraft, if the FOD is attributable to his negligence or failure to comply with contract requirements.

11.5. Material Storage:

11.5.1. Delivery: The Contractor shall deliver products to the job site in un-opened, manufacturer’s external shipping containers with labels attached and legible.

11.5.2. Material Storage: The Contractor shall store and protect products in accordance with manufacturer’s instructions, with seal and labels intact and legible. Products shall be stored in a weather-tight enclosure that is climate controlled for temperature sensitive products. Flammable products shall be stored separately, away from non-flammable products and not less than 50 feet from any other existing facility or storage area.

11.5.3. Storage Area: The Contractor shall use their own storage container at the jobsite, if needed. It is the Contractor’s responsibility to move the container from site to site at no cost to the Government. The Contractor shall ensure the container’s appearance is kept in neat order with no clutter around the containers surrounding area. The Contractor shall ensure all equipment, tools, and consumable materials will be securely stored in a predetermined location approved by contracting when not in use so that there is no interference with the movement or operation of military equipment. The Government is not accountable for lost, stolen or damaged items due to Contractor negligence.

11.5.4. Storage Area Improvements: Improvement to the on-site area approved for storage by the CO shall be at the Contractor's expense. The Contractor shall restore the area to its original condition at the end of the contract period. The Contractor is responsible for the final clean-up of all construction and storage areas.

12.0. UTILITIES SERVICES.

12.1. Water and Electricity: In accordance with FAR Clause 52.236-14, Availability and Use of Utility Services, all reasonable amounts of domestic water and electricity will be made available to the Contractor by the Government from existing system outlets and supplies.

12.2 Restrooms: The Contractor must provide portable restroom units for his employees on the job site when required.

12.3. Temporary Utility Connections: The Contractor shall, at his own expense, make all temporary connections and install distribution lines. The Contractor shall furnish to the CO a complete system layout drawing showing type of materials to be used and method of installation for all temporary electrical systems. All temporary lines shall be maintained by the Contractor in a workmanlike manner satisfactory to the CO and shall be removed by the Contractor in like manner prior to final acceptance of the construction. The point of connection shall be coordinated with the Government technical representative prior to connection. If additional outlets are needed they will be provided at the Contractor's expense.

13.0 BASE ENTRY.

13.1. Conformance with Regulations/Directives: The Contractor shall conform to base regulations and directives pertaining to security, safety, traffic, fire and personnel clearances, insofar as they pertain to the Contractor's activities as directed by the CO. For further clarification on Installation Security Instructions, see Air Force Instruction (AFI) 31-101/Hurlburt Field Addendum A, dated 19 May 2005. This is available through the CO.

13.2. Information Required: Personnel cannot show up at the gate without prior notification for access.

The 9/11 terrorist attacks against the United States have resulted in increased security and more restricted access to Hurlburt Field. The Contractor is responsible for requesting personnel and vehicle passes for each employee requiring access to a job site under task orders issued against the contract. Long term passes will be issued to the contract on-site staff. The information furnished must be in conformance with AFFARS Clause 5352.242-9000, Contractor Access to Air Force Installations (Deviation).

13.3. Unauthorized Activity: The Contractor shall inform all personnel working under his/her jurisdiction (including subcontractor and supplier personnel) that access to areas outside of the immediate work area (excluding cafeterias and restroom near the work site, direct haul and access routes, Contracting and Civil Engineering offices, and points of supply and storage) is prohibited. Circulation of said personnel will be limited to official business only. Persons engaged in unauthorized reconnaissance of other Contractor or Government activity will be referred to the CO for disposition. Infractions involving possible compromise of national security will be turned over to the FBI for disposition.

13.4 Commercial Vehicles: Construction contractors and commercial vehicles will access the base through the Commercial Vehicle Inspection gate. Upon arrival at a gate, all vehicle occupants will be required to show identification. A photo identification that complies with the REAL ID Act (73 FR 5271) will be required.

13.5. Subject to Search: Each employee and their vehicle may be subjected to search before entry. Each employee will be expected to comply with all directions provided by military personnel at the access gates. Failure to fully comply with directions provided by military personnel will result in access being denied. Before attempting access, ensure there are no weapons or other prohibited items in the vehicle as they will be confiscated if found. Security of Hurlburt Field is treated as serious business and full cooperation is required.

13.6. Increased Security Postures: Should the security posture change on Hurlburt Field, the Contractor may be required to provide EACH employee’s individual data for inclusion on an Entry Access Listing (EAL). This listing will be posted at the access points to the base. Any name not on this access list will not be allowed access to the base. Each contractor will be required to identify and verify by name, all employees and subcontractors who require access during the week. Failure to provide the updated listing will result in the deletion of all names from the EAL and access denial. During these postures, all Contractors may be required to enter through a Contractor gate. Significant delays may be encountered.

14.0. BASE REGULATIONS. Contractor employees and visitors are subject to the same restrictions as Government personnel.

14.1. Smoking: Smoking is permitted in designated, outside smoking areas only. No smoking will be allowed within any base facility.

14.2. Seatbelts: The use of seatbelts by all vehicle operators and passengers is mandatory on Hurlburt Field and in the state of Florida. On Hurlburt Field, vehicle operators and passengers caught not wearing their seatbelt will be issued a traffic citation and may lose their on-base driving privileges.

14.3. Cell Phones: The use of cell phones while operating a vehicle is prohibited on Hurlburt Field unless a hands free device is used. Cell phone usage inside many facilities on Hurlburt Field is also prohibited.

14.4. Firearms/Illegal Drugs: No firearms or illegal drugs are allowed to be brought onto Hurlburt Field.

By accepting a vehicle pass, each person gives their consent to a search of their vehicle while it is entering, on, or leaving Hurlburt Field

14.5. Speed Limit: The Contractor shall adhere to all posted speed limits and traffic signs.

14.6. Parking: Contractor vehicles and equipment will be parked in common parking areas or as otherwise approved in writing by the CO.

15.0. SAFETY AND ACCIDENT PREVENTION.

15.1. General: Compliance with the current U.S. Army Corps of Engineers "Safety and Health Requirements Manual", EM 3835-1-1; Occupational Safety and Health Act (OSHA) Public Law 1910 and 1926; Air Force Occupational Safety and Health (AFOSH) standards, and current Hurlburt Field safety regulations is mandatory. The prime Contractor shall be held responsible to insure that his/her workforce and any subcontractor or supplier workforce comply with the above safety requirements. Air Force Safety and Health Standard: AFR 127-12, Air Force Occupational Safety and Health Program and applicable standards.

15.2. Personnel Safety: Adequate protection of all persons shall be provided at all times.

Work shall proceed in a manner to prevent hazard.

15.3. Safety Briefings: Contractors operating on base will be responsible to brief and ensure their employees, subcontractors, and suppliers comply with all traffic rules and regulations as well as entry procedures.

15.4. Hurlburt Field Security Forces: All instructions given by Security Forces personnel will be complied with immediately. All on-base traffic rules are contained in Air Force Instruction 31-204, Motor Vehicle Traffic Supervision.

15.5. Equipment and Tools: Equipment to be used on the project shall be safe and in good operating condition. The CO reserves the right to inspect any on-base equipment and reject such equipment if he considers it unsafe, in poor operating condition, or inappropriate for work.

16.0. FIRE PREVENTION AND PROTECTION.

16.1. Hurlburt Field Fire Regulations: The Contractor shall comply strictly with the Base fire regulations and become thoroughly familiar with and brief employees and subcontractors on the fire safety requirements applicable to this contract.

16.2. Welding Permit: No welding, cutting or open flame will be permitted without obtaining a Welding/Cutting/Burning Permit issued by the Base Fire Department. This permit shall be requested by the Contractor a minimum of one workday prior to required need. A permit must be obtained each time any welding, cutting, or open flame is required.

16.3. Clean-Up: The Contractor shall at all times maintain good housekeeping practices to reduce the risk of fire damage. All scrap materials, rubbish, and trash shall be removed daily from in and about the site and shall not be permitted to be scattered on adjacent property.

16.4. Fire Extinguishers: The Contractor shall provide fire extinguishers in accordance with the recommendations of the base fire regulations. Proper type fire extinguisher shall be available at each location where cutting and welding is being performed. Where electric or gas welding or cutting is done, interposed shields of incombustible material shall be used to protect against fire damage due to sparks and hot metal.

17.0. WEATHER CONDITIONS.

17.1. Weather Hazards: The Contractor shall satisfy himself as to the hazards likely to arise from weather conditions. Complete weather records and reports may be obtained from any U.S. Weather Bureau office.

17.2. High Winds: When warnings of winds of gale force or stronger are issued, Contractor shall take every practicable precaution to minimize damage (including overspray) to persons, work, and adjacent property. These precautions may include removing all stored materials, tools, and/or equipment from exposed locations and removing or securing any temporary structures.

17.3. Performance Period: Normal weather conditions should be factored into each task order performance period. Unusual or severe weather may be considered by the CO for additional days. The Contractor shall provide written notice of unusual or severe weather to the CO within seven (7) calendar days.

18.0. FACILITIES DAMAGES.

18.1. Responsibility: Contractor shall be responsible for any and all damages to existing buildings, facilities, structures, pavements, curbs, walks, utilities etc. incurred by his work forces or equipment.

Damaged areas shall be patched, repaired or replaced, and restored to original condition by the Contractor to the satisfaction of the CO and of authorities having jurisdiction there over, at no expense to the Government.

18.2. New Work: If new work is to be connected to existing work, special care shall be exercised not to disturb or damage the existing work more than necessary. All damaged work shall be replaced, repaired or restored to its original condition at no cost to the Government.

18.3. Damage to Utilities:

18.3.1. Notification Requirements: In the event of any Contractor-caused utility failure and/or disruption, the Contractor shall first make the area safe, then immediately contact the CO and Base Service Call Desk (884-6683 or 6684).

18.3.2. Liability to Repair: If the damaged utilities were previously known or shown to the Contractor, or there is negligence on his part, the utilities shall be repaired by the Contractor in a timely manner at no cost to the Government.

19.0. QUALITY CONTROL.

19.1. Contractor Responsibilities: The Contractor shall be responsible to establish and maintain a quality control program. The control of quality by the Contractor may relate to, but is not limited to:

19.1.1. Construction processes, to ensure that the product is produced to, and meets, the contract's technical requirements;

19.1.2. Drawings, specifications, and engineering changes, to ensure that construction methods and operations meet the contract's technical requirements;

19.1.3. Testing, examination, and inspection to ensure that practices and products to ensure that only conforming practices, equipment, processes, supplies, and material are provided to the Government;

19.1.4. Technical documentation, including drawings, specifications, handbooks, manuals, and other technical publications, as required by the contract;

19.1.5. Preservation, packaging, packing, and marking; and

19.1.6. All other procedures and processes for services to ensure that services meet contract performance requirements.

19.2. Quality Control Program: The Contractor shall provide and maintain a Quality Control (QC) Program as required by FAR Clause 52.246-12, Inspection of Construction, which will ensure that all supplies and services provided conform to contract requirements, whether constructed or processed by the Contractor, or procured from subcontractors or vendors.

19.3. Quality Control Records: The Contractor shall maintain current QC records in an appropriate format of all inspections and tests performed. These records shall provide factual evidence that the required inspections or tests have been accomplished; indicate the results, the nature of any defects and causes for rejection, the proposed remedial action, as well as what corrective actions have been taken. The Contractor shall not build upon or conceal any feature of the work containing uncorrected defects. Quality inspection records shall be available for review by the Government throughout the life of the contract and shall be maintained a minimum of three years after the contract has been completed.

19.4. Notice of Non-Conforming Work: The QC, or other designated representative, shall acknowledge receipt of notification of non-conforming work (for technical, safety, or other reasons) as requested by the CO. Such non-conforming work shall be immediately replaced or corrected as necessary. Immediately bring any disagreements to the attention of the CO, in writing, for resolution. Faulty or below standard work as described in the specifications, codes, standards, and regulations shall be re-accomplished at the Contractor’s expense.

20.0. LAYING OUT WORK.

20.1. Layout: Dimensions and elevations shall be verified by the Contractor. Discrepancies between drawings and/or specifications and existing conditions shall be referred to the CO in writing before work affected is performed. Failure to make such notifications shall place responsibility upon the Contractor to carry out work in satisfactory, workmanlike manner. Any duplication of work made necessary by failure or neglect on the Contractor's part to comply with this requirement shall be done at his sole expense.

20.2. Field Dimensions: The drawings accompanying these specifications indicate generally the design and arrangement of all apparatus, fixtures, accessories, etc., necessary to complete the work required.