Atch 1_Final SOW.doc

USDA APHIS PPQ Effluent Decontamination System – Laurel, MD

Attachment 1

Statement of Work for

Construction Services

April 2023

1.0 TITLE: Upgrade/Replace Continuous Flow Effluent Decontamination System (EDS)

2.0 LOCATION: U.S. Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Plant Protection Quarantine (PPQ), National Center for Applied Plant Protection (NCAPP), 9901 Powder Mill Rd, Laurel, MD 20708

3.0 PROJECT BACKGROUND: The NCAPP opened in 1979 to safeguard agricultural resources from the risks associated with the entry, establishment or spread of exotic plant diseases from foreign germplasm introduced into the United States. Over the years, expansion projects have added other Programs to the facility.

The 128,000 square foot facility is comprised of ten (10) connected buildings on 127 acres of property situated in a mostly wooded area. The campus includes greenhouses, screenhouses, offices, labs, and warehouse space.

Due to the multiple repair issues, antiquated equipment/technology, and reduced reliability to obtain key components or service, the current EDS is obsolete and needs replacing. The EDS is a thermal system and has a sole manufacturer, Environmental Waste International, that is located in Canada. This makes it extremely difficult to get service or secure replacement/spare parts. Several key components on the system are either deteriorating or inoperable. The system initially operated on a microwave principle; however, that function is not working. To compensate, six (6) immersion heaters, four (4) of which need repair, are used to treat waste. Ceramic disks are also fractured. These disks aid in maintaining pressure in the processing vessel and allow temperatures to rise above boiling point for sterilization. Per staff, it takes approximately four (4) hours to treat one load of waste and requires weekend operations to meet current waste disposal needs.

The EDS is connected to a subterranean storage tank that holds waste product before treatment. Currently, the facility treats 2,000 gallons/day of liquid slurry during peak season (summer) and 500 gallons/month during winter. Note: The first system installed had a 10-micron filter that would clog after a couple of runs. Even though the pit has grinder pumps, the pumps do not liquify the solids from the restrooms and plant material that may go down the drain. Operational and control voltages are 480 volts and 120 volts, respectively.

4.0 PROJECT DESCRIPTION: The purpose of this Statement of Work (SOW) is to procure construction services to install a new packaged (skid-mounted) electric continuous flow Effluent Decontamination System (EDS). The EDS shall be fully automated, high efficiency, and equipped with built-in validation design features. These design features will allow staff to validate and ensure the process is effective and lead to consistent results without making the process cumbersome or inconvenient. Contractor shall connect the new EDS to the existing site/building infrastructure and computer system. Likewise, the EDS shall be a “stock unit” for ease of acquiring service and repair.

Contractor shall meet with the Government [e.g., Acting Facility Manager (AFM), etc.] to ascertain a clear understanding of the project scope and any site security concerns. Tasks that are unclear shall be confirmed with the Contracting Officer (CO) prior to incurring costs. At a minimum, Contractor shall provide services as identified in the SOW. Note: The word “provide(s)” as mentioned in this SOW means to provide and install. Variances are allowed if the Contractor can show that the deviations from the requirements are as good as or better than those outlined in the SOW or design documents.

Contractor shall perform the site improvements as designed by Clark Nexsen, Inc. [Designer of Record (DOR)] under task order 12639521F1000 dated September 14, 2021. Modifications to the design shall be preapproved prior to implementation. Discrepancies between the SOW and the design documents shall be brought to the attention of the CO for resolution prior to commencing work.

4.1 Contractor shall furnish all plant, labor, materials, and equipment necessary to install the new EDS. Coordinate installation with other disciplines to identify potential conflicts and minimize re-work.

4.2 Perform all work in accordance with local, state, and federal regulations, industry best practices, and manufacturer’s instructions for proper use/installation. Contractor shall be responsible for obtaining any permits required for installation of the new unit and removal of the existing unit.

a. Any inspection or permit fees required are the responsibility of the Contractor. Contractor shall ensure that the design has construction approval prior to commencing construction.

b. Documentation of approvals, inspections, permits, etc. obtained from the authority having jurisdiction shall be forwarded to the Government upon project completion. Likewise, meetings with any governing authority shall be documented for Government record.

c. Provide an estimate for the following prior to incurring costs (if required): connecting to the local utility systems such as tap-in fees and capital improvement fees to aid the Government in appropriating funding.

4.3 All equipment and materials shall be new and rated per code for the environment in which installed.

4.4 Warranty: EDS shall have a manufacturer full system warranty with a minimum 1-year non-prorated warranty on material and labor.

4.5 Submit for Government review typical cut sheets of the proposed EDS, components and material recommended for installation.

a. Submit shop drawing and product data submittals, change order requests, safety data sheets, and Requests for Information (RFI) to the Government for review and acceptance.

b. Equipment submittals and RFIs shall have an identifying tracking number for reference.

4.6 Project Phasing: Provide a phasing plan or implementation plan for approval by the AFM or authorized representative prior to proceeding. Due to the footprint, Contractor shall develop the most feasible phasing plan to implement installation, inclusive of processes/procedures to treat and dispose of waste during the construction phase.

4.7 Provide a Safety Plan and Quality Assurance/Quality Control (QA/QC) Plan for Government review and acceptance. QA/QC plan should address how project phasing is implemented to minimize impact to facility operations and preventative measures to mitigate fugitive dust, noise pollution and cross contamination during demolition and construction.

4.8 Develop a Waste Management Plan. Plan should address where and how construction and hazardous wastes are diverted. Include estimated percentages for salvage, recycle, landfill, etc. Maintain records of disposal for submission to the Government at project closeout.

4.9 Facility will remain fully operational during the construction period. Coordinate construction with the AFM to minimize conflicts and downtime.

4.10 Decontaminate and dispose of the existing EDS as established by the design drawings. Contractor shall provide and maintain temporary sterilization operations until the new EDS is commissioned and deemed fully operational.

4.11 Contractor shall remove designated exterior wall to allow installation of the new EDS and access to the construction area.

a. Provide a temporary barrier for the demolished/deconstructed exterior wall to secure the building, inner construction area, and prevent cross contamination.

b. Furnish and install a permanent wall per the construction documents. Wall shall meet or exceed the current integrity/requirements of the existing wall and match current blueprint.

4.12 Site Security: For construction duration and/or until the new exterior wall is installed permanently, Contractor shall provide security of the construction site after hours and during weekends.

4.13 Provide a detailed construction cost estimate for budgetary purposes inclusive of cleaning the subterranean tank, providing temporary services, decontamination, etc. Reference paragraphs 9.1 “Cost Proposal and Schedule” and 9.6 “Cost Estimates” for additional information.

4.14 Contractor shall keep a photo journal of all work performed during the construction period. Photo journal shall be surrendered to the Government during project closeout.

4.15 Coordinate the exact location of all equipment with the Government prior to final connection. (A meeting between the Government and Contractor on this is essential.)

a. Ensure all nuts and bolts, etc. in direct contact with corrosive chemicals are stainless steel unless otherwise noted on the design documents.

b. Coat all other nuts and bolts, other than stainless steel, with a rust inhibitor.

c. Fasteners shall be suitable to withstand design loads as recommended by the manufacturer. Exposed heads shall match the color of the metal.

d. Notify the AFM before proceeding if emergency/safety equipment cannot be reinstalled in the same spot.

e. Repair/seal, to the AFM’s satisfaction, any holes/voids completely that result from execution of this project. Maintain the integrity of the penetrated element.

Seal penetrations at fire-rated walls, partitions, ceilings, or floor construction completely with fire rated material to full thickness of the penetrated element.

4.16 Government shall have the right of first refusal for any deconstructed equipment. Any equipment identified for retention by the Government shall be decontaminated, cleaned, and stored at a designated location as identified by the Government. Contractor shall remove demolished equipment, construction waste, and hazardous waste from the site at their expense.

4.17 Additions, alterations, renovations, or repairs to any plumbing system shall conform to that required for a new plumbing system without requiring the existing plumbing system to comply with all the requirements of the code.

a. Additions, alterations, or repairs shall not cause an existing system to become unsafe, unsanitary, or overloaded.

b. Minor additions, alterations, or repairs to existing plumbing systems shall be permitted in the same manner and arrangement as in the existing system provided that such modifications are not hazardous and are code compliant.

4.18 Equipment whether electrical, mechanical, plumbing, etc. that has been disconnected shall be reconnected and tested for operability, water tightness, pressure, etc. Contractor will be responsible for tying existing building fixtures, equipment, piping and drains into the new system.

a. Testing requirements shall comply with applicable federal, state, and local codes and standards, and trade practices of the profession. Submit testing methodology to the Government for review.

b. Perform initial startup of all equipment and systems to ensure equipment is working per the approved construction documents and manufacturer’s specifications.

c. Contractor shall submit written documentation/certification that systems and equipment were tested properly, passed all testing requirements, and are functioning correctly. Submit test reports for Government record.

d. Submit final flow calculations for Government record.

4.19 Perform testing of the rough piping installation in its entirety to ensure the system(s) are working per the design requirements, manufacturer’s recommendations, and to ensure there are no leaks. Ensure piping installation and building sewer are tested to ensure pressure is maintained. Contractor shall submit written documentation stating that the system is functioning correctly.

4.20 Plumbing and sewer work and parts of the existing systems affected by new work or alterations shall be inspected by the AFM or COR. No plumbing or drainage system shall be covered, concealed, or put into use until it has been tested and inspected.

Costs associated with third party inspections are borne by the Contractor.

4.21 Concrete flooring that is modified to facilitate the installation of new piping, etc. shall be cured and sealed. Install vapor barriers. Ensure that all new drainpipes at a minimum are laid in a sand bed with four (4) inches of gravel above prior to pouring concrete. Contractor shall confirm the amount of sand and gravel required.

4.22 Utilities that are damaged either above ground or below grade shall be repaired/restored at no cost to the Government. Employ trade professionals to repair to Government satisfaction.

4.23 Finished surfaces and/or equipment, materials, etc. that are damaged, scratched or marred due to modifications performed by disciplines of other trades shall be restored at no expense to the Government and to the AFM’s satisfaction. Correct damage to work of other trades by cleaning, repairing, replacing, and/or refinishing as approved by Trade Professional and leave in an undamaged condition.

4.24 Ensure that epoxies, glues, paints, primers, etc. have a low Volatile Organic Compounds (VOC) content.

a. Maintain Safety Data Sheets (SDS) of all glues, sealants, paints, sprays, etc. used during the installation process.

b. Submit SDS and manufacturer’s certificate(s) that certify the VOC content of the products to the Government at contract closeout.

4.25 Conduit fill shall be per the latest National Electrical Code (NEC). Do not overfill conduit. If during construction the Contractor identifies conduit that meets the NEC requirement and/or conduit that has been sized on the drawing but will be overfilled due to the cable size such that future maintenance/removal of wiring is prevented, notify the AFM or EPM immediately before proceeding.

4.26 Contractor is required not only to install Government furnished equipment (GFE), but also to install and/or provide all necessary hardware or equipment (i.e., conduit, cable, piping, etc.) required to make the equipment functional per the manufacturer’s specifications. Consider conduit/piping delivery options that minimize encroachment of space around equipment.

4.27 Modify design drawings to reflect actual construction. As-built (red-line) drawings shall be updated regularly and shall remain on site for project duration. Coordinate with the DOR in the development of the final as-constructed drawings. Note: Red-line drawings are subject to inspection by the COR at any time.

a. Contractor shall certify that all equipment and associated appurtenances were constructed and installed per the approved design documents and are functioning per the manufacturer’s recommendations.

b. Contractor shall submit both the red-lines and as-built drawings to the Government upon project completion.

Painting, if required 4.28 Submit color samples for approval by the Government. Submit color name, sheen and location of paint used on the project for Government records. Paint and primer shall match the type and color scheme used elsewhere in the building.

4.29 Clean spattered surfaces. Do not scratch or damage adjacent finished surfaces. Protect work of other trades against damage from paint application. Correct damage to work of other trades by cleaning, repairing, replacing, and refinishing as approved by a Trade Professional and leave in an undamaged condition.

4.30 Apply paints only when the temperature of surfaces to be painted and ambient air temperature are between 50 degrees and 95 degrees F. Do not apply paints when the relative humidity exceeds 85 percent at temperatures less than 5 degrees F above the dew point; or to damp or wet surfaces.

4.31 Provide proper ventilation when applying primer or painting. Allow adequate drying time before occupying the painted space.

4.32 Areas where fire suppression/sprinkler equipment are impacted, Contractor shall remove and realign appropriately. Test fire alarm/suppression system to ensure conformance with the existing system. Modifications to the fire alarm/suppression system drawings shall be sealed and certified by a Fire Protection Engineer. Notify the AFM immediately prior to doing any work that will affect the fire suppression/sprinkler system.

Other Requirements 4.33 Work Sequence: Perform all work during normal business hours Monday through Friday from 6:30 a.m. until 4:30 p.m. unless otherwise approved by the AFM or Contracting Officer Representative (COR). Provide for Government approval a schedule of the phased work plan prior to commencing construction.

4.34 Contractor Use of Premises: Contractor will have limited use of the premises while completing the EDS project. Contractors must sign in and out each day at the Security Guard desk. Confine operations to areas within the construction zone(s) whether inside or outside. Contractors are not allowed to enter other areas of the facility unless escorted and on official business. Exceptions are not allowed. Failure to comply is grounds for dismissal from the facility.

4.35 Contractor shall always keep driveways and entrances at the facility clear and available for USDA facility employees and emergency vehicle access. Smoking is only permitted in an area designated by the Government.

a. Do not use these areas for parking or storing materials.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment at a preapproved on-site location. Contractor is responsible for scheduling, receiving, and off-loading all deliveries.

4.36 Contractor shall barricade the minimum safe distance needed to perform work. Do not use barricaded areas for parking or storing materials.

4.47 The Government will provide the Contractor a copy of the following documents upon project award (if required):

a. NPGQC Fire Safety Plan and procedures for burn permits.

b. Standard Operating Procedure (SOP) 90-019-01 “Facility Repair –Renovate-Construction Procedures” for work conducted in the Greenhouse Building.

4.38 Contractor shall maintain a clean construction area for project duration. Maintain all construction debris in covered containers. At project completion, clean plumbing fixtures and equipment. Clean the construction area(s) to remove any dust and debris. Contractor shall remove at their expense all construction debris from the site. Restore area(s) to the same level of clean or better prior to the start of construction.

4.39 The Contractor shall protect the building and its occupants during the construction period taking all necessary precautions (i.e., manage the source of pollutants either by removing them from the building, isolating pollutants from the people with physical (critical) barriers, utilizing proper ventilation or filtration, properly sealing openings, etc.) to ensure indoor air quality is free from air pollutants and to prevent the entrainment of dust and mold spores in the Heating, Ventilation, and Air Conditioning (HVAC) supply and return vents. The Contractor shall make all necessary provisions to keep the operational part of the facility safe, watertight, airtight, and dust free, and shall cooperate to keep noise, dirt, and other interferences to a minimum.

4.40 Utilize methodologies to minimize airborne particles or fugitive dust when sawing cutting or core drilling concrete or masonry.

4.41 Maintain noise pollution at 85 decibels or below per OSHA 1910.95. If Contractor believes noise pollution will become a problem, coordinate with the AFM for resolution.

4.42 Contractor shall ensure site conformance meets or exceed OSHA, ANSI, and environmental standards.

4.43 Coordinate with the AFM prior to performing any welding or work requiring hot permits. Weld connections shall have smooth transitions with no sharp or extensive projections. Provide proper fire watch as required.

4.44 Contractor shall employ methodologies to protect against “electrolytic action” from dissimilar metals during the installation of the EDS.

4.45 During construction, if the Contractor encounters an unusual situation not shown on the design drawings, Contractor shall immediately notify the CO for resolution before proceeding.

a.

Document via a photo journal potential conflicts or construction anomalies.

b.

Provide construction drawings/sketches for Government review and acceptance of conflict resolution.

c. Contractor shall utilize Trade Professionals to install respective equipment.

d. Contractor shall ensure all equipment impacted by this installation is working correctly prior to contract closeout.

4.46 Provide a minimum of five (5) days’ notice prior to de-energizing any electrical system or disabling/shutting down any utility system i.e., water, sewer, etc. Coordinate any shutdown with the Government. As much as possible, coordinate all work during the restoration repair process to preclude interference with the daily operations of the facility. Tag out equipment, whether electrical, water, sewer prior to starting restoration repairs, affected by a specific task or work area.

5.0 EDS REQUIREMENTS

5.1 Construction shall include but not be limited to the decontamination, disassembly, and removal of the existing EDS.

5.2 The new EDS system shall be able to treat the waste from two bathrooms, an autoclave, and greenhouse drains that feed the EDS through two grinder pumps. System must have the capability to handle some solids.

5.3 EDS at a minimum must provide for the following:

a. Fully automated batch cycles inclusive of start-up, biowaste inactivation, clean-in-place (CIP), in-line CIP, self-sanitization of the equipment, shut down, etc.

a. An electric heating process to treat biowaste at 135 degrees Celsius for 60 seconds.

b. Recording, storing, and trending of treatment data (i.e., processed biowaste treatment cycles). Storage capacity for about one (1) week.

c. Redundant securities for safety, to prevent tampering and inadvertent shutdown.

d. Fail safe shutdown in case of energy failure.

e. Visual graphic representation of operation.

f. Leak detection system: alarms and visual controls.

g. Alarms for valves, sensors, temperature, pressure, and liquid levels.

h. A heat exchanger to maximize energy savings and a cooling section for treated effluent prior to release into sanitary sewer system.

i. The ability of controls and data recording to communicate with existing building automation system.

j. Manufacturer and maintenance support located within the United States.

k. Information for acquiring a 4-year service agreement for the system.

5.4 Provide spare parts for long lead items and any special tools required that are not readily available as “stock items.” This will allow the facility time to procure and establish the required maintenance items.

6.0 PROJECT DATA: As applicable, the following information and design criteria are available for the Contractor’s use to ensure compliance. Version identified may or may not be the latest. Contractor to confirm and reference the latest version prior to incorporating into documents. Not all project data provided is applicable to this project. Existing piping diagrams for the system are available upon request.

· USDA Facilities Design Standards http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

· 29 CFR Part 1910 Occupational Safety and Health Standards

· 29 CFR Part 1926 Safety and Health Regulations for Construction

7.0 ATTACHMENTS TO THE SOW

· Attachment 1: Beltsville EDS Project Cut Sheets Spare Parts

· Attachment 2: Beltsville EDS 100% Final Specifications

· Attachment 3: Beltsville EDS 100% Final Design Drawings

8.0 PROJECT CONTACTS

8.1 APHIS Contracting Officer (CO)

Jim Roloff

USDA, APHIS, MRPBS, AAMD

250 Marquette Avenue, Suite 410

Minneapolis, MN 55401-2329 Tel. No.: (612) 590-7603

Email: James.G.Roloff@usda.gov

8.2 Acting Facility Manager (AFM and COR)

Wesley A. Hutchinson

Utility Service Repair Operator Facility Operations Specialist

USDA-APHIS-PPQ-FO-NCAPP

Building 580, BARC EAST

9901 Powder Mill Rd.

Laurel, MD 20708

Tel. No.: (301) 313-9256

Cell No.: (240) 496-4300

Email: Wesley.Hutchinson@usda.gov

8.3 APHIS PPQ National Facility Manager (NFM):

Kirk F. Richardson

USDA APHIS PPQ

504 Hemlock Street Davison, MI 48423

Tel. No.: (301) 851-2648

Cell No.: (956) 458-7272/(810) 820-1916

Email: Kirk.F.Richardson@usda.gov

8.4 APHIS PPQ Field Operations - Project Manager (PM)

Ralph “Randy” O’Neal Management Analyst

920 Main Campus Drive, Suite 200

Raleigh, NC 20737

Tel. No.: (919) 855-7363

Cell No.: (919) 559-6152

Email: Ralph.W.Oneal@usda.gov

8.5 APHIS Engineering Project Manager (EPM)

Rheta R. Johnson

USDA, APHIS, MRPBS, AAMD, ESB

Room 3A-03.40

4700 River Road, Unit 115

Riverdale, MD 20737

Tel. No.: (301) 851-2638

Cell No.: (301) 440-1623

Email: Rheta.R.Johnson@usda.gov

8.6 APHIS PPQ Administrative Officer S&T

Don Haley

USDA, APHIS, PPQ FO

920 Main Campus Dr, Suite 200

Raleigh, NC 27606

Tel. No.: (757) 814-6443

Cell No.:

Email: Donald.Haley@usda.gov

8.7 APHIS PPQ CPHST Industrial Hygienist and

Occupational Safety & Health Program Manager Khrys A. Belanger Certified Aviation Safety Professional (AS)/ASI)

USDA/APHIS/PPQ/CPHST

1730 Varsity Drive, Suite 400

Raleigh, NC 27606

Cell No.: (240) 319-9448 Email: Khrys.A.Belanger@usda.gov

8.8 APHIS Safety and Health Branch Chief

Timothy Snidow

USDA, APHIS, MRP, EMSSD, ERCS

4700 River Road

Riverdale, MD 20737

Tel. No.: (301) 904-0916

Cell No.: (443) 772-4862

Email: Timothy.Snidow@usda.gov

8.9 APHIS Physical Security Chief

Jeffrey Zimmerman

USDA, APHIS, MRP, EMSSD, ERCS

920 Main Campus Venture II

Raleigh, NC 20737

Tel. No.: (301) 436-3144

Cell No.: (919) 338-3259

Email: Jeffrey.Zimmerman@usda.gov

9.0 OTHER REQUIREMENTS

9.1 Contractor Services: The Contractor shall provide all services as noted in the SOW and as necessary for performance of the following tasks marked by an “X.”

[X] 16 hours of operational and maintenance training

[X] Security

[X] Decontaminate, clean, dispose old EDS

[X] Clean subterranean tanks

[X] Decontaminate and clean Government equipment identified for retention

[X] Temporary sterilization services during construction

[X] Commissioning (for temporary installation only, if required) [X] As-built drawings

9.2 Price Proposal and Schedule: Based upon this SOW, the Contractor shall prepare an itemized fee proposal and schedule for services required to complete the aforementioned project. Fee proposal shall show tasks, the disciplines required, number of hours for each discipline, labor costs for each discipline/trade, material costs, travel costs, etc. A cover letter shall set forth all assumptions and exemptions made in the development of the fee proposal and indicate the costs for each task. Requirements for the fee proposal and schedule are defined in paragraph 10.8 “Cost Estimates” and paragraph 12.2 “Project Submittal Schedule,” respectively. A lump sum proposal without the required breakout is unacceptable.

9.3 Field Investigation and Site Survey: The Contractor shall coordinate with the AFM and inform the CO and EPM of scheduled site investigations. Prior to commencing construction, Contractor shall investigate the proposed construction site to ascertain site conditions, to ensure all requirements are captured during construction, and to mitigate rework.

9.4 Compliance with Local Building Officials: Public Law 100-678 requires federal agencies to offer local building officials the opportunity to review projects for code conformance. The construction effort must include coordination efforts with the local building officials including officials. The federal Government will not pay for reviews. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority, but that they declined the offer. If the code authority chooses to review design without payment, the Contractor shall coordinate with the local code authorities.

9.5 Code Analysis: The Contractor shall submit a certified statement indicating compliance with applicable codes, environmental permitting for the subject project, occupancy classifications, type of construction, etc.

9.6 Electronic Files: Drawings/sketches related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in both .DWG and .PDF formats. Provide electronic and hard copy formats of the drawings and specifications to the Government.

9.7 Cost Estimates: Construction costs shall be presented in CSI Master Format 2020 in sufficient detail to facilitate a review and verification of all quantities and cost assumptions. The construction cost estimates shall include all associated parts of the construction such as subcontractor overhead and profit, contingencies, general requirements, travel costs, bonding, soft costs (i.e., environmental assessment, permitting, inspection services/contract administration and designer of record services), etc. to ensure all aspects of the design are included. Please ensure construction cost estimate is itemized and detailed enough for the Government to make an informed decision regarding associated tasks and budgetary costs.

9.8 Meeting Minutes: The Contractor shall document and distribute all project meeting minutes three (3) days before the next scheduled meeting. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached. Meetings shall be at the discretion of the CO. Contractor shall participate in project meetings at the project site during the construction portion of the contract with the Government. Contractor shall document inspection observations inclusive of punch list items. Contractor shall be responsible for conducting meeting and recording any minutes.

9.9 Turnover Final As-Built Construction Drawings/Sketches: Electronic and hard copy formats of the drawings/sketches shall be provided to Government. Ensure all Government review comments are resolved and reflect all additional work items completed under a change order. Ensure drawings are stamped “As- Constructed or As-Built” and dated.

10.0 CONSTRUCTION SUBMITTALS

10.1 Contractor to submit progress drawings/sketches in accordance with the submittal schedule. Show all proposed work items including but not limited to installing new equipment or devices, details, elevations, sections, diagrams, etc. needed to fully develop the proposed work. Contractor shall use professional judgment in determining that enough information is included in each submittal.

10.2 Project submittal schedule: Upon receipt of the Notice to Proceed, the Contractor, at the direction of the CO, shall provide in writing a work schedule that encompasses the performance period and all tasks as provided by the Government. Submit schedule in Gantt chart format or equal. Schedule should identify critical path elements and indicate project requirements for each submission and review stage. Schedule is negotiable. The number of days indicates the time duration to complete a task upon completion of the preceding task. The Government requires a minimum of fourteen (14) calendar days for submittal reviews. The duration of the contract shall not exceed 180 calendar days from issuance of the Notice to Proceed.

10.3 Submittal Distribution: The Contractor shall send copies of submittals directly to the following individuals. A copy of the Contractor’s transmittal letter shall be provided to the CO and EPM. Deliver submittals by courier. Reference section 8.0 “Project Contact Persons” for respective contact information.

Shop Submittals Contracting Officer electronic

Acting Facility Manager

Project Manager

National Facility Manager electronic

Engineering Project Manager electronic

11.0 FINAL DOCUMENT TURNOVER

Final submission shall incorporate and address all review comments from the previous submissions, include an itemized response to those comments and as-built information. Include all project documents including contract, modifications, RFIs, warranties, record drawings, O&M manual, etc. on CD or thumb drive. Please categorize appropriately. Closeout documents shall be submitted no later than twenty (20) days upon completion of the project. Coordinate with the EPM closeout document requirements. Construction drawings shall be properly stamped and dated “As-built or As-Constructed.”

Contracting Officer

Project Manager

National Facility Manager

Acting Facility Manager

3 copies: (1) D-size; (1) C-size; (1) electronic copy Engineering Project Manager 2 copies: (1) C-size; (1) electronic copy