Amendment 0002_specs.pdf

(x)

12639523R0018 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

APHIS-MN-126395

09/06/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

USDA APHIS

250 MARQUETTE AVE

SUITE 410

MINNEAPOLIS MN 55401

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/09/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

DUNS Number: Not Available

This amendment is written to incorporate specifications with Spec Section 22 15 09.00 (General Service Compressed-Air Systems Cleaning Procedures) removed.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JAMES G. ROLOFF

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

09/06/2023

Effluent Decontamination System (EDS)

100% Final Specifications

National Center for Applied Plant Protection

APHIS-PPQ-32R2, USDA-APHIS-PPQ-FO

9901 Powder Mill Rd. – Building 580, Laurel Maryland 20708

Prepared for:

USDA APHIS

250 Marquette Avenue

Suite 410

Minneapolis, MN 55401

Task Order # 12639521F1000

By:

Clark Nexsen

October 12, 2022

CN #9656

440 Martin Luther King Jr. Blvd.

Macon, GA 31201

P: 478.743.8415 | F: 478.743.8239 clarknexsen.com

Attachment 2 Amendment 0002

USDA APHIS, Building 580, Laurel, Maryland

Task Order # 12639521F1000

PROJECT TABLE OF CONTENTS Page 1

PROJECT TABLE OF CONTENTS

01 33 00 08/18, CHG 4: 02/21 SUBMITTAL PROCEDURES

01 35 26 11/20, CHG 3: 02/22 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 02/19 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 10 11/16, CHG 2: 11/21 QUALITY CONTROL

01 50 00 11/20, CHG 1: 08/21 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 74 19 02/19, CHG 3: 11/21 CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

01 78 00 05/19, CHG 1: 08/21 CLOSEOUT SUBMITTALS

01 78 23 08/15, CHG 2: 08/21 OPERATION AND MAINTENANCE DATA

01 91 00.15 10 05/19, CHG 2: 08/20 TOTAL BUILDING COMMISSIONING

DIVISION 02 - EXISTING CONDITIONS

02 41 00 05/10, CHG 2: 02/19 DEMOLITION AND DECONSTRUCTION

DIVISION 22 - PLUMBING

22 13 29 02/11 SANITARY SEWERAGE PUMPS

22 14 29.00 40 05/17 SUMP PUMPS

22 15 09.00 40 11/16 GENERAL SERVICE COMPRESSED-AIR SYSTEMS

CLEANING PROCEDURES

22 15 14.00 40 11/17 GENERAL SERVICE COMPRESSED-AIR

SYSTEMS, LOW PRESSURE

DIVISION 26 - ELECTRICAL

26 05 00.00 40 11/20 COMMON WORK RESULTS FOR ELECTRICAL

26 05 19.10 10 05/16 INSULATED WIRE AND CABLE

26 05 26.00 40 08/19 GROUNDING AND BONDING FOR ELECTRICAL

SYSTEMS

26 05 71.00 40 02/17 LOW VOLTAGE OVERCURRENT PROTECTIVE

DEVICES

26 20 00 08/19, CHG 3: 11/21 INTERIOR DISTRIBUTION SYSTEM

-- End of Project Table of Contents --

DIVISION

00 01 15

00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

02/11, CHG 1: 08/14 LIST OF DRAWINGS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 08/15, CHG 2: 08/21 SUMMARY OF WORK

01 14 00 11/11, CHG 14: 02/22 WORK RESTRICTIONS

jgroloff Cross-Out

Task Order # 12639521F1000

PROJECT TABLE OF CONTENTS Page 2

THIS PAGE INTENTIONALLY LEFT BLANK

DOCUMENT 00 01 15 Page 1

DOCUMENT 00 01 15

LIST OF DRAWINGS

02/11, CHG 1: 08/14

PART 1 GENERAL

1.1 SUMMARY

This section lists the drawings for the project pursuant to contract clause "DFARS 252.236-7001, Contract Drawings, Maps and Specifications."

1.2 CONTRACT DRAWINGS

Contract drawings are as follows:

SHT # DWG # REV # DRAWING TITLE

1 G-SP-100 0 COVER SHEET

2 G-SP-101 0 MECHANICAL LEGEND, GENERAL NOTES AND ABBREVIATIONS

3 G-SP-200 0 NEW (EDS) EFFLUENT DECONTAMINATION SYSTEM SHEET 1

4 G-SP-201 0 NEW (EDS) EFFLUENT DECONTAMINATION SYSTEM SHEET 2

5 G-SP-202 0 NEW (EDS) EFFLUENT DECONTAMINATION SYSTEM SHEET 3

6 M-DP-1000 0 EXISTING GENERAL LAYOUT EDS TREATMENT ROOM

7 M-DP-1001 0 EXISTING LAYOUT EDS TREATMENT ROOM TO BE REMOVED

8 M-DP-1002 0 DEMOLITION PLAN EXISTING EDS TREATMENT ROOM

9 M-FP-001 0 EXISTING EDS TREATMENT ROOM KNOCKOUT WALL

10 M-FP-1000 0 NEW GENERAL OVERALL EDS TREATMENT ROOM FIRST

FLOOR PLAN

11 M-QP-1000 0 NEW EQUIPMENT LOCATION LAYOUT EDS TREATMENT ROOM

12 M-DG-001 0 NEW WORK THERMAL EDS PROCESSING TANK #1 P&ID SHT 1

13 M-DG-001.1 0 NEW WORK THERMAL EDS PROCESSING TANK #2 P&ID SHT 2

14 M-DG-002 0 NEW WORK THERMIAL EDS PROCESS FLOW DIAGRAM

15 M-P-001 0 NEW PROCESS PIPING PLAN EDS TREATMENT ROOM

16 M-EL-001 0 EDS TREATMENT ROOM SECTION / ELEVATION LOOKING

EAST

17 M-EL-002 0 EDS TREATMENT ROOM SECTION / ELEVATION LOOKING

NORTH

18 P-DG-101 0 NEW PIPING DIAGRAM EDS TREATMENT ROOM SHEET 1

19 P-DG-102 0 NEW PIPING DIAGRAM EDS TREATMENT ROOM SHEET 2

20 E-100 0 ELECTRICAL LEGEND, GENERAL NOTES AND

ABBREVIATIONS

21 ED100 0 ELECTRIAL DEMOLITION - EDS TREATMENT ROOM

22 EP100 0 POWER PLAN - EDS TREATMENT ROOM FIRST FLOOR PLAN

23 EP700 0 POWER RISER DIAGRAMS AND DETAILS

-- End of Document --

DOCUMENT 00 01 15 Page 2

SECTION 01 11 00 Page 1

1.1 SUBMITTALS

SECTION 01 11 00

SUMMARY OF WORK

08/15, CHG 2: 08/21

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Salvage Plan

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes Demolition of existing EDS treatment system, Install new packaged (skid-mounted) electric continuous flow effluent decontamination system. The EDS shall be fully automated, high efficiency, and equipped with built-in validation design features and incidental related work.

1.2.2 Location

The work is located on Drawing G-SP-100, approximately as indicated. The exact location will be shown by the Facility Manager.

1.3 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this

Contract. Occupancy notifications will be posted in a prominent location in the work area.

Before work is started, arrange with the Facility Manager a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

SECTION 01 11 00 Page 2

1.5 LOCATION OF UNDERGROUND UTILITIES

1.5.1 Notification Prior to Excavation

Notify the Facility Manager at least 48 hours prior to starting excavation work.

1.5.2 NMCI Contractor Access

Allow the NMCI Contractor access to the facility towards the end of construction (finishes 90 percent complete, rough-in 100 percent complete, Inside Plant (ISP)/Outside Plant (OSP) infrastructure in place) to provide equipment in the telecommunications rooms and make final connections.

Coordinate efforts with the NMCI Contractor to facilitate joint use of building spaces during the final phases of construction. After the

Contracting Officer has facilitated coordination meetings between the two contractors, within one week, incorporate the effort of additional coordination with the NMCI Contractor into the construction schedule to demonstrate a plan for maintaining the contract duration.

1.6 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Facility Manager to be salvaged remain the property of the Government. Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area located within

1 miles of the construction site.

Provide a salvage plan, listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage. Provide a system for property control in the salvage plan. Store and protect salvaged materials and equipment until disposition by the Facility Manager.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 14 00 Page 1

1.1 SUBMITTALS

SECTION 01 14 00

WORK RESTRICTIONS

11/11, CHG 14: 02/22

List of Contact Personnel

1.2 SPECIAL SCHEDULING REQUIREMENTS

a. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, including delivery vehicles, are clearly identified with their company name.

1.3.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Additional Personnel Requirements

1.3.1.2.1 General Construction and Finish Work

General construction and finish work of the controlled area must be performed by U.S. firms using U.S. citizens. General construction includes construction activities such as building sitework, utilities, and enclosure or shell. Finish Work includes construction activities such as insulation; specialties; and equipment; and mechanical and electrical services and equipment including those specialized for security, communication, control, energy conservation, safety.

1.3.1.2.2 General Construction

General construction of the controlled area must be performed by U.S.

SECTION 01 14 00 Page 2 firms using U.S. citizens. General construction includes construction activities such as utilities and enclosure or shell, including and façade work. Utility work that penetrates the controlled area in these areas are not general construction.

1.3.1.2.3 Finish Work

Finish Work within the secure area must be accomplished by U.S.

SECRET-cleared personnel. will only be necessary if a worker needs to enter the

BSL-3 greenhouse building. Secret cleared personnel is necessary if the contractor needs to enter the BSL-3 greenhouse building to see the origin of the effluent.

Coordinate requirement with the FM. Finish Work includes construction activities such as insulation, specialties; equipment; and mechanical and electrical services and equipment control, energy conservation.

1.3.1.3 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The

Facility Manager will identify designated smoking areas.

1.3.2 Working Hours

Regular working hours will consist of an 8 1/2 hour period established by the Facility Manager, between 7 a.m. and 3:30 p.m., Monday through Friday, excluding Government holidays.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Facility Manager approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Facility Manager may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.4 Occupied Building

The Contractor shall be working in an existing building that is surrounded by existing buildings that are occupied. Do not enter the building without prior approval of the Facility Manager.

a. Government employee must escort contractor and subcontractors at all times.

b. Contractor is responsible for employees under his employ. Ensure that employees are familiar with and obtain training on traffic, safety, and security regulations.

c. No employee or representative of the contractor will be admitted to the work site without proof of citizenship or special authorization to work within the U.S.

SECTION 01 14 00 Page 3

The existing buildings and their contents must be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Facility Manager.

Provide dust covers or protective enclosures to protect existing work that remains, during the construction period.

Relocate movable furniture approximately 6 feet away from the Contractor's working area required to perform the work, protect the furniture, and replace the furniture in its original location upon completion of the work.

Leave attached equipment in place, and protect them against damage.

The Government will remove and relocate other Government property in the areas of the building scheduled to receive work.

1.3.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, are considered utility cutovers pursuant to the paragraph WORK

OUTSIDE REGULAR HOURS.

d. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The

Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting

Officer giving reasonable advance notice when such operation is required.

e. Connection to Existing Sanitary Sewer Line: Provide positive verification that the existing line conveys sanitary sewer; verify line is not incorrectly connected to a storm drain. Obtain

Installation's Sanitary Sewer Connection Permit 2 weeks prior to connection.

Not Used

SECTION 01 14 00 Page 4

SECTION 01 33 00 Page 1

1.1 DEFINITIONS

SECTION 01 33 00

SUBMITTAL PROCEDURES

08/18, CHG 4: 02/21

1.1.1 Submittal Descriptions (SD)

Submittal requirements are specified in the technical sections. Examples and descriptions of submittals identified by the Submittal Description

(SD) numbers and titles follow:

For Government approved division 01 preconstruction submittals that are required prior to or commencing with the start of work shall be submitted within 30 calendar days of contract award unless specified elsewhere in the specifications. For contractor approved division 01 submittals that are required prior to or commencing with the start of work shall be submitted within 45 calendar days of contract award unless specified elsewhere in the specifications.

Preconstruction Submittals include schedules and a tabular list of locations, features, and other pertinent information regarding products, materials, equipment, or components to be used in the work.

Certificates Of Insurance

Surety Bonds

List Of Proposed Subcontractors

List Of Proposed Products

Baseline Network Analysis Schedule (NAS)

Submittal Register

Schedule Of Prices Or Earned Value Report

Accident Prevention Plan

Work Plan

Quality Control (QC) plan

Environmental Protection Plan Explosive Safety Submission ESS Work

Plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

SECTION 01 33 00 Page 2

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report that includes findings of a test required to be performed on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report that includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports

Daily logs and checklists

Final acceptance test and operational test procedure

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

SECTION 01 33 00 Page 3

Confined space entry permits

Text of posted operating instructions

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (SDS)concerning impedances, hazards and safety precautions.

SD-10 Operation and Maintenance Data

Data provided by the manufacturer, or the system provider, including manufacturer's help and product line documentation, necessary to maintain and install equipment, for operating and maintenance use by facility personnel.

Data required by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

Data incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third

Party Certification (TPC).

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.2 Approving Authority

Office or designated person authorized to approve the submittal.

1.1.3 Work

As used in this section, on-site and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction. In exception, excludes work to produce SD-01 submittals.

1.2 SUBMITTALS

Submittal Register; G

SECTION 01 33 00 Page 4

1.3 SUBMITTAL CLASSIFICATION

1.3.1 Government Approved (G)

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR

CONSTRUCTION, submittals are considered to be "shop drawings."

1.3.2 For Information Only

Submittals not requiring Government approval will be for information only. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS

FOR CONSTRUCTION, they are not considered to be "shop drawings."

1.4 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

As soon as practicable after award of contract, and before procurement or fabrication, forward to the Architect-Engineer and the Government, submittals required in the technical sections of this specification, including shop drawings, product data and samples. In addition, forward a copy of the submittals to the Contracting Officer.

1.4.1 O&M Data

Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

In the event the Contractor fails to deliver O&M data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the items to which such O&M data apply.

1.5 PREPARATION

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to the office of the approving authority using the transmittal form prescribed by the Contracting Officer. Include all information prescribed by the transmittal form and required in paragraph IDENTIFYING SUBMITTALS.

Use the submittal transmittal forms to record actions regarding samples.

1.5.2 Identifying Submittals

The Contractor's Quality Control Manager must prepare, review and stamp submittals, including those provided by a subcontractor, before submittal to the Government.

Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

SECTION 01 33 00 Page 5

a. Project title and location

b. Construction contract number

c. Dates of the drawings and revisions

d. Name, address, and telephone number of Subcontractor, supplier, manufacturer, and any other Subcontractor associated with the submittal.

e. Section number of the specification by which submittal is required

f. Submittal description (SD) number of each component of submittal

g. For a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission

h. Product identification and location in project.

1.5.3 Submittal Format

1.5.3.1 Format of SD-01 Preconstruction Submittals

When the submittal includes a document that is to be used in the project, or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.3.2 Format for SD-02 Shop Drawings

Provide shop drawings not less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full-size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless another form is required.

Ensure drawings are suitable for reproduction and of a quality to produce clear, distinct lines and letters, with dark lines on a white background.

a. Include the nameplate data, size, and capacity on drawings. Also include applicable federal, military, industry, and technical society publication references.

b. Dimension drawings, except diagrams and schematic drawings. Prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

1.5.3.2.1 Drawing Identification

Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph

IDENTIFYING SUBMITTALS.

Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location next to the title block. Place the

Government contract number in the margin, immediately below the title block, for each drawing.

SECTION 01 33 00 Page 6

Reserve a blank space on the left-hand side of each sheet for the

Government disposition stamp.

1.5.3.3 Format of SD-03 Product Data

Present product data submittals for each section. Include a table of contents, listing the page and catalog item numbers for product data.

Indicate, by prominent notation, each product that is being submitted;

indicate the specification section number and paragraph number to which it pertains.

1.5.3.3.1 Product Information

Supplement product data with material prepared for the project to satisfy the submittal requirements where product data does not exist. Identify this material as developed specifically for the project, with information and format as required for submission of SD-07 Certificates.

Provide product data in units used in the Contract documents. Where product data are included in preprinted catalogs with another unit, submit the dimensions in contract document units, on a separate sheet.

1.5.3.3.2 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the

American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters

Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the

Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.3.3.3 Data Submission

Collect required data submittals for each specific material, product, unit of work, or system into a single submittal that is marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will not be accepted for expedition of the construction effort.

Submit the manufacturer's instructions before installation.

1.5.3.4 Format of SD-04 Samples

1.5.3.5 Format of SD-05 Design Data

Provide design data and certificates on 8 1/2 by 11 inch paper.

1.5.3.6 Format of SD-06 Test Reports

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report

SECTION 01 33 00 Page 7

1.5.3.7 Format of SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inch paper.

1.5.3.8 Format of SD-08 Manufacturer's Instructions

Present manufacturer's instructions submittals for each section. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable industry, and technical-society publication references. If supplemental information is needed to clarify the manufacturer's data, submit it as specified for

SD-07 Certificates.

Submit the manufacturer's instructions before installation.

1.5.3.8.1 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the

American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters

Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the

Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.3.9 Format of SD-09 Manufacturer's Field Reports

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report

1.5.3.10 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section 01 78 23 OPERATION AND

MAINTENANCE DATA for O&M Data format.

1.5.3.11 Format of SD-11 Closeout Submittals

When the submittal includes a document that is to be used in the project or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.4 Source Drawings for Shop Drawings

1.5.4.1 Source Drawings

The entire set of source drawing files (DWG) will not be provided to the

Contractor. Request the specific Drawing Number for the preparation of

SECTION 01 33 00 Page 8 shop drawings. Only those drawings requested to prepare shop drawings will be provided. These drawings are provided only after award.

1.5.4.2 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse is at the sole risk of the

Contractor and without liability or legal exposure to the Government. The

Contractor must make no claim, and waives to the fullest extent permitted by law any claim or cause of action of any nature against the Government, its agents, or its subconsultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities, or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic source drawing files are not construction documents.

Differences may exist between the source drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic source drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. The Contractor is responsible for determining if any conflict exists. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished source drawing files, the signed and sealed construction documents govern. Use of these source drawing files does not relieve the Contractor of the duty to fully comply with the contract documents, including and without limitation the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing construction data related to this contract, remove all previous indication of ownership (seals, logos, signatures, initials and dates).

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of SD-01 Preconstruction Submittal Copies

Unless otherwise specified, submit two sets of administrative submittals.

1.7 INFORMATION ONLY SUBMITTALS

Submittals without a "G" designation must be certified by the QC manager and submitted to the Contracting Officer for information-only. Provide information-only submittals to the Contracting Officer a minimum of 14 calendar days prior to the Preparatory Meeting for the associated

Definable Feature of Work (DFOW). Approval of the Contracting Officer is not required on information only submittals. The Contracting Officer will mark "receipt acknowledged" on submittals for information and will return only the transmittal cover sheet to the Contractor. Normally, submittals for information only will not be returned. However, the Government reserves the right to return unsatisfactory submittals and require the

Contractor to resubmit any item found not to comply with the contract.

This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the

Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the

SECTION 01 33 00 Page 9

Contractor of the requirement to furnish samples for testing by the

Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.8 PROJECT SUBMITTAL REGISTER

A sample Project Submittal Register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register."

1.8.1 Preconstruction Use of Submittal Register

Submit the submittal register. Include the QC plan and the project schedule. Verify that all submittals required for the project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for the approving authority to receive submittals.

Column (h) Contractor Approval Date: Date that Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.8.2 Contractor Use of Submittal Register

Update the following fields with each submittal throughout the contract.

Column (b) Transmittal Number: List of consecutive, Contractor-assigned numbers.

Column (j) Action Code (k): Date of action used to record

Contractor's review when forwarding submittals to QC.

Column (l) Date submittal transmitted.

Column (q) Date approval was received.

1.8.3 Approving Authority Use of Submittal Register

Update the following fields:

Column (b) Transmittal Number: List of consecutive, Contractor-assigned numbers.

Column (l) Date submittal was received.

Column (m) through (p) Dates of review actions.

Column (q) Date of return to Contractor.

SECTION 01 33 00 Page 10

1.8.4 Action Codes

1.8.4.1 Government Review Action Codes

"A" - "Approved as submitted"

"AN" - "Approved as noted"

"RR" - "Disapproved as submitted"; "Completed"

"NR" - "Not Reviewed"

"RA" - "Receipt Acknowledged"

1.8.5 Delivery of Copies

Submit an updated electronic copy of the submittal register to the

Contracting Officer with each invoice request. Provide an updated

Submittal Register monthly regardless of whether an invoice is submitted.

1.9 VARIATIONS

Variations from contract requirements require Contracting Officer approval pursuant to contract Clause FAR 52.236-21 Specifications and Drawings for

Construction, and will be considered where advantageous to the Government.

1.9.1 Warranting that Variations are Compatible

When delivering a variation for approval, the Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.9.2 Review Schedule Extension

In addition to the normal submittal review period, a period of 14 working days will be allowed for the Government to consider submittals with variations.

1.10 SCHEDULING

Schedule and submit concurrently product data and shop drawings covering component items forming a system or items that are interrelated. Submit pertinent certifications at the same time. No delay damages or time extensions will be allowed for time lost in late submittals. Allow an additional working days for review and approval of submittals for service equipment.

a. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. The Contractor is responsible for additional time required for Government reviews resulting from required resubmittals. The review period for each resubmittal is the same as for the initial submittal.

b. Submittals required by the contract documents are listed on the submittal register. If a submittal is listed in the submittal register but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not

SECTION 01 33 00 Page 11 relieve the Contractor of supplying submittals required by the contract documents but that have been omitted from the register or marked "N/A."

c. Resubmit the submittal register and annotate it monthly with actual submission and approval dates. When all items on the register have been fully approved, no further resubmittal is required.

Contracting Officer review will be completed within 14 working days after the date of submission.

d. Except as specified otherwise, allow a review period, beginning with receipt by the approving authority, that includes at least 15 working days for submittals for QC manager approval and 20 working days for submittals where the Contracting Officer is the approving authority.

The period of review for submittals with Contracting Officer approval begins when the Government receives the submittal from the QC organization.

1.10.1 Reviewing, Certifying, and Approving Authority

The QC Manager is responsible for reviewing all submittals and certifying that they are in compliance with contract requirements. The approving authority on submittals is the QC Manager unless otherwise specified. At each "Submittal" paragraph in individual specification sections, a notation "G" following a submittal item indicates that the Contracting

Officer is the approving authority for that submittal item. Provide an additional copy of the submittal to the Government Approving authority

1.10.2 Constraints

Conform to provisions of this section, unless explicitly stated otherwise for submittals listed or specified in this contract.

Submit complete submittals for each definable feature of the work. At the same time, submit components of definable features that are interrelated as a system.

When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, the submittal will be returned without review.

Approval of a separate material, product, or component does not imply approval of the assembly in which the item functions.

1.10.3 QC Organization Responsibilities

a. Review submittals for conformance with project design concepts and compliance with contract documents.

b. Process submittals based on the approving authority indicated in the submittal register.

(1) When the QC manager is the approving authority, take appropriate action on the submittal from the possible actions defined in paragraph APPROVED SUBMITTALS.

(2) When the Contracting Officer is the approving authority or when

SECTION 01 33 00 Page 12 variation has been proposed, forward the submittal to the

Government, along with a certifying statement, or return the submittal marked "not reviewed" or "revise and resubmit" as appropriate. The QC organization's review of the submittal determines the appropriate action.

c. Ensure that material is clearly legible.

d. Stamp each sheet of each submittal with a QC certifying statement or an approving statement, except that data submitted in a bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(1) When the approving authority is the Contracting Officer, the QC organization will certify submittals forwarded to the Contracting

Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) shown and marked in this submittal is that proposed to be incorporated with Contract in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

(2) When approving authority is the QC manager, the QC manager will use the following approval statement when returning submittals to the Contractor as "Approved" or "Approved as Noted."

"I hereby certify that the (material) (equipment) shown and marked in this submittal and proposed to be incorporated with Contract Number in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is approved for use.

Certified by Submittal Reviewer , Date

(Signature when applicable)

Approved by QC Manager , Date "

(Signature)

e. Sign the certifying statement or approval statement. The QC organization member designated in the approved QC plan is the person signing certifying statements. The use of original ink for signatures is required. Stamped signatures are not acceptable.

f. Update the submittal register as submittal actions occur, and maintain the submittal register at the project site until final acceptance of all work by the Contracting Officer.

g. Retain a copy of approved submittals and approved samples at the project site.

1.11 GOVERNMENT APPROVING AUTHORITY

When the approving authority is the Contracting Officer, the Government will:

a. Note the date on which the submittal was received from the QC manager.

SECTION 01 33 00 Page 13

b. Review submittals for approval within the scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with comments and markings appropriate for the action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals. Retained by the Contracting Officer and copies of the submittal will be returned to the Contractor.

1.11.1 Review Notations

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize proceeding with the work covered.

b. Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize proceeding with the work covered provided that the Contractor takes no exception to the corrections.

c. Submittals marked "not approved," "disapproved," or "revise and resubmit" indicate incomplete submittal or noncompliance with the contract requirements or design concept. Resubmit with appropriate changes. Do not proceed with work for this item until the resubmittal is approved.

d. Submittals marked "not reviewed" indicate that the submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

e. Submittals marked "receipt acknowledged" indicate that submittals have been received by the Government. This applies only to

"information-only submittals" as previously defined.

1.12 DISAPPROVED SUBMITTALS

Make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications, give notice to the Contracting Officer as required under the FAR clause titled

CHANGES. The Contractor is responsible for the dimensions and design of connection details and the construction of work. Failure to point out variations may cause the Government to require rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals, make such revisions and resubmit in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

SECTION 01 33 00 Page 14

1.13 APPROVED SUBMITTALS

The Contracting Officer's approval of submittals is not to be construed as a complete check, and indicates only that

Approval or acceptance by the Government for a submittal does not relieve the Contractor of the responsibility for meeting the contract requirements or for any error that may exist, because under the Quality Control (QC) requirements of this contract, the Contractor is responsible for ensuring information contained with in each submittal accurately conforms with the requirements of the contract documents.

After submittals have been approved or accepted by the Contracting

Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 1 OF 7 PAGES

SUBMITTAL REGISTER

CONTRACT NO.

TITLE AND LOCATION

CONTRACTOR

A C T I V I T Y

N O

R A N S M I T T

L

S P E

DESCRIPTION

ITEM SUBMITTED

R A G # R A

H

G

V

C T L A O S R S I A F / I E C A R T E I V O W N R

CONTRACTOR:

SCHEDULE DATES

ACTION

APPROVING AUTHORITY

MAILED

TO

CONTR/

DATE RCD

FRM APPR

AUTH

REMARKS

SUBMIT

APPROVAL

NEEDED

BY

MATERIAL

T I

D

DATE

OF

DATE FWD

TO APPR

AUTH/

FROM

CONTR

TO OTHER

REVIEWER

FROM OTH

T I

ACTION

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

01 11 00 SD-01 Preconstruction Submittals

Salvage Plan 1.7

01 14 00 SD-01 Preconstruction Submittals

List of Contact Personnel 1.3.1.1

01 33 00 SD-01 Preconstruction Submittals

Submittal Register 1.8 G

01 35 26 SD-01 Preconstruction Submittals

APP - Construction 1.7.1

Accident Prevention Plan (APP) 1.7

SD-07 Certificates

Activity Hazard Analysis (AHA) 1.8

Confined Space Entry Permit 1.9.1

Hot Work Permit 1.9.1

Certificate of Compliance 1.12.4

01 45 00.00 10 SD-01 Preconstruction Submittals

Contractor Quality Control (CQC) 3.2

Plan

01 50 00 SD-01 Preconstruction Submittals

Construction Site Plan 1.2 G

01 74 19 SD-01 Preconstruction Submittals

Construction Waste Management 1.7

Plan

SD-11 Closeout Submittals

Final Construction Waste 1.9 S

Diversion Report

01 78 00 SD-03 Product Data

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 2 OF 7 PAGES

TITLE AND LOCATION

T I V I

A N S M I T T

R A G # R A

V

C T L A O S R S I A F / I E C A R T E I V

T I

T I

ACTION

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

01 78 00 Warranty Management Plan 1.5.1

SD-08 Manufacturer’s Instructions

Instructions 1.5.1

SD-10 Operation and Maintenance

Data

Operation and Maintenance 3.3

Manuals

SD-11 Closeout Submittals

As-Built Drawings 3.1

Record Drawings 3.2

As-Built Record of Equipment 1.5.1 and Materials

Certification Of USDA Designated 2.1

Items

01 78 23 SD-10 Operation and Maintenance

Data

O&M Database 1.4

Training Plan 3.1.1

Training Outline 3.1.3

Training Content 3.1.2

SD-11 Closeout Submittals

Validation of Training Completion 3.1.5

01 91 00.15 10 SD-01 Preconstruction Submittals

Commissioning Firm 1.6

Lead Commissioning Specialist 1.6.1

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 3 OF 7 PAGES

TITLE AND LOCATION

T I V I

A N S M I T T

R A G # R A

V

C T L A O S R S I A F / I E C A R T E I V

T I

T I

ACTION

(a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r)

01 91 00.15 10 Technical Commissioning 1.6.2

Specialists

Commissioning Firm's Contract 1.6

SD-05 Design Data

Design Phase Commissioning 3.1.2

Plan

SD-11 Closeout Submittals

Final Construction Phase 3.2.3.2

Commissioning Plan

02 41 00 SD-01 Preconstruction Submittals

Demolition Plan 1.1.2

Deconstruction Plan 1.1.2

Existing Conditions 1.4

22 13 29 SD-02 Shop Drawings

Equipment Installation 3.2

SD-03 Product Data

Materials and Equipment 2.1

SD-10 Operation and Maintenance

Data

Operating and Maintenance 3.6

Manuals

22 14 29.00…