Appendix E Feetable-FCHP.pdf

Fee Table for Department of Children, Youth, and Families Foster Care Housing Program, Effective July 1,2026

Pre-Lease Payment Method Region 1 Region 2 Region 3 Region 4 Region 5 Region 6 Pre-Lease Maximum FTE 0.30 0.30 0.40 0.50 0.30 0.40 Monthly Capacity - maximum $1,757.41 $1,806.50 $2,475.33 $3,385.35 $1,827.34 $2,425.57

Case Rate per day $8.86 $9.11 $9.36 $10.24 $9.21 $9.17

Travel Time rate $36.61 $37.64 $38.68 $42.32 $38.07 $37.90

Post-Lease On-Demand Region 1 Region 2 Region 3 Region 4 Region 5 Region 6

Post-Lease FTE funding basis 0.26 0.32 0.57 1.61 0.63 0.49 Monthly Capacity Payment $3,150.30 $3,957.92 $7,395.38 $22,655.82 $8,007.15 $6,159.70

Post-Lease funding is modeled on a projection of people housed through an FYI voucher. DCYF will update these values to account for actual numbers through out the year.

Cost Reimbursement Mileage OFM Concrete Goods

Yearly Concrete Goods Maximum $7,680 $8,800 $16,000 $36,960 $15,360 $15,200

Yearly Travel Time Maximum billable $16,154 $16,605 $29,254 $40,009 $19,196 $31,055

Model Foundation

Assumptions

Wage Data Source

Direct Service Provider

Direct Service Worker (DSW) Assumptions DESCRIPTION Post Lease - on demand 35 Pre-Lease 33

Modeling Staffing Assumptions FTE Per

DSW

Ratio to Direct Service worker Function

Supervisor 17% 6 Enhanced due to extensive community research requirements Clinical/practice supervision, training, and caseload management - DCYF value position of quality, baseline assumption

Managers 8% Program Manager 20 Overall all management of services and contract, manage referrals, and eligibility.

PBC/QA 30 As required by Contract - conduct compliance assessments and reviews, manage quality of care or performance based requirements Administrative Assistant/Data Support 10% 10 enhanced data reporting Administrative support, data management, electronic file management

Executive Dir 5.0% NA Agency level infrastructure.

Benefits DEFINITION Professional Development $500 per Direct Service FTE Personal Time Off 120 hours a year per FTE Holliday 88 hours a year per person Health Care, dental, vision $8,951 Cost per year per FTE, open market participation

WORK HOURS ASSUMPTIONS HOURS

Total Paid Work Hours 2080

Standard Required Training 40

Taxes 1/7/25 % Definition Federal 21% Assumes 5% net revenue -

Federal Charges

6.2% Social Security On first $168,000 1.5% Medicare 2.9% total including employee contribution, or self-employed 6.0% FUTA On first $7,000 of wages subject to FUTA, a credit can be taken for a reduction up to 5.4%.

State Charges

1.4% SUTA Average rate, based on a range of 0.27 to 6.02% for non-delinquent employers.

3.0% L&I Average rate, Based on range of 0.345% to 5.696% 0.2% Paid Family and Medical LeaveEmployee Contribution is 0.53% 0.6% Washington Cares 0.58% paid by employee, beginning July 1, 2023.

Payroll 18.8% Washington B&O 1.5% Applied to all costs

Baseline Operational Assumptions- Community Cost Context Technical Notes

Cost of Trainings (external non EBP trainings) $275 Per DSW FTE Per year These are typical costs agencies incur for most commonly required non-service based trainings (e.g. Mandated Reporting and CPR). Included in this estimate is the dynamic that agencies have internal capacity to meet non-technical training requirements

Standard Operations

Office & Utilities (Office, phone,electric,Internet) $406 Per FTE per month

These expenses are factored based on an FTE basis per month. Based on using published sources and, where possible, cross-referenced. Wide variations are present based on unique operational parameters. Utilities are estimated at $2.10 per square foot per year. Office supplies range by data source between $27 and $92 per FTE per month. Office furniture, a long-term asset, is estimated between $1500 and $2500 per required office space. Janitorial services is estimated based on local data.

Office supplies $32 Per FTE per month These expenses are factored based on an FTE basis per month based on third party research.

Insurance (property and liability) $239 Per service delivery Per FTE per month

These expenses are factored based on an FTE basis per month. A wide variance has been found between existing providers due to both the unique operational parameters and discretional management choices. This estimated average cost is based on estimates provided by the Washington Counseling insurance purchasing guide.

Bookkeeping & Accounting $22 Per FTE per month

This cost is based on estimates provided by third party online services. The costs related for the options can be fairly similar on an FTE basis.

It should be noted that there exists crossover between bookkeeping/accounting and HR/payroll. Many third party resources often bundle these functions. For this purpose, we have isolated them to support greater individualized of Provider costs.

HR & Payroll $105 Per FTE per month These expenses are factored based on an FTE basis per month based on estimates provided by third party online services.

Cloud services $32 Per FTE per month

Staff Equipment - Phones, Laptops, etc. $58 Per FTE per month These expenses are factored based on an FTE basis per month. The estimated amount is the cost of a phone and laptop with a 3-year depreciation schedule to reflect the expected life expectancy of the devices.

Recruitment Employment Ads $549 Monthly fixed

Given the high turnover of staff roles by providers it is expected that they will incur advertising expenses to recruit a skilled and diverse workforce. This line item is based on current costs for employment recruiting websites and/or newspapers. This is a non-FTE adjusted rate as multiple positions can be advertised with a single promotion.

General Operations - see notes 5%

All operations face unplanned costs which could include incidental items such as attorney, IT functions, maintenance staff, necessary unplanned repairs and other umbrella agency allocations/expenses. An operational overhead category is supported by industry financial data and by information provided by current providers.

The intent of rate modeling is for DCYF to ensure that the cost of services, as required by contract, is fully funded. DCYF's approach to this goal, is to have a process that is transparent and data driven that ensures fair and equal funding to all Providers serving children, youth, and families DCYF contracts with.

These are baseline assumptions for community based services. DCYF strives to identify and use rate modeling assumptions for a typical service that are consistent with sustainability, efficiency, quality of care, and economy.

When developing rate models for each service line, DCYF can make modification to these assumptions when the contract for services exceeds the standards represented below. For example, evidence based service often times have higher service requirements. If a range is prescribed by the model, the midpoint was used.

DCYF uses Washington State Employment Security Department wage data, which are an extension of the US Bureau of Labor Statistics Occupational Employment and Wage Statistics. Wages in this data set are regionalized and available by standard occupational classification (SOC) code for each position.

Region Based Yearly Costs FTE Per DSW 1 2 3 4 5 6

Direct Service Provider 1 $55,331 $57,485 $59,313 $66,400 $58,015 $58,195 Supervisor 17% $10,605 $11,018 $11,368 $12,727 $11,120 $11,154 Managers 8% $6,098 $6,335 $6,537 $7,318 $6,394 $6,414 Administrative/data entry 10% $5,161 $5,283 $5,582 $6,349 $5,588 $5,255 Executive/Director 5% $4,584 $4,652 $5,023 $5,689 $4,928 $4,529

Sub-Total 1.4 $81,779 $84,773 $87,824 $98,483 $86,045 $85,547

Benefits Standard Yearly Per FTE Region Based Yearly Costs Staff Health Insurance $12,531 PTO, Holidays, training $8,178 $8,477 $8,782 $9,848 $8,604 $8,555 Professional Development $700

Operatoins Fixed Yearly costs Region based yearly cost Cost of Trainings (external non EBP trainings) $385 Office & Utilities (Office, phone,electric,Internet) $6,821 Office supplies $544 Insurance (property and liability) $2,867 Bookkeeping & Accounting $369 HR & Payroll $1,764 Cloud services $535 Staff Equipment - Phones, Laptops, etc. $967 Recruitment Employment Ads $6,594 General Operations - see notes $4,089 $4,239 $4,391 $4,924 $4,302 $4,277

Type of Taxes Region Based Yearly Costs Federal $1,345 $1,381 $1,418 $1,547 $1,397 $1,391 Payroll $15,383 $15,946 $16,520 $18,525 $16,185 $16,091

Washington B&O $1,601 $1,648 $1,696 $1,864 $1,668 $1,660

FTE total cost $146,451 $150,541 $154,708 $169,268 $152,278 $151,598 Yearly Capacity $70,296 $72,260 $74,260 $81,248 $73,093 $72,767 Yearly Case Rate $76,154 $78,282 $80,448 $88,019 $79,185 $78,831

Capacity portion of FTE 48%

Pre - Lease Yearly Authorized Referral Capacity and FTE

Region

Maximum FY27 FYI Leased Up

People Est cases at any given time

FTE Authorized for Capacity Payments

Total number of Days of service authozied State Fiscal Year 2027

1 20 7 0.3 1822 2 20 7 0.3 1822 3 35 12 0.4 3124 4 45 15 0.5 3906 5 25 8 0.3 2083 6 40 13 0.4 3385

Service Delivery Assumptions 1 Ratio of time travel to time with youth 4 Months of pre-lease per youth

33 Pre-lease caseload

21.7 Avg workdays a month

260.4 Days of Service a year

Care Day A business day that the agency is providing services, and the Housing Navigator has active tasks for that youth as defined in the Contract Statement of Work.

20% Estimated percent of population accessing Post Lease service per month, Hud demonstration report 10% Surge demand 30% Total service capacity needed

35 caseload standard 4% One Time reduction to eligible age

FYI Housed Youth

FY26

FY27 Projected

Capacity

Anticipated Youth Accessing Support in a month Hours of Support Funded

Per Month R1 8 28 9 45 R2 15 35 11 55 R3 30 65 20 99 R4* 91 186 56 278 R5 46 71 22 109 R6 15 55 17 85 *assumes 50 direct lease of King County

Position SOC code Context Enhancement

Service Provider Community Social Service

Specialist 21-1090 50% none Supervisor DCYF Step none Managers DCYF Step none

Executive/Director Social and Community

Service Managers- 11-9151 50% none

Administrative/data entry

43-0000: Office and Administrative Support

Occupations 50% none

1 2 3 4 5 6 Direct Service Provider $55,331 $57,485 $59,313 $66,400 $58,015 $58,195 Supervisor $63,630 $66,108 $68,210 $76,360 $66,717 $66,924 Managers $73,175 $76,024 $78,441 $87,814 $76,725 $76,963 Administrative/data entry $51,607 $52,825 $55,824 $63,488 $55,881 $52,554 Executive/Director $91,686 $93,050 $100,469 $113,790 $98,562 $90,576

DCYF supervisor step 15%

Service Planning

7-Jul-26 Added yearly Maximum allowed reimburesement for travel time 21-Jul-26 Changes definition on Pre-Lease tab of maximum allowed referrals to Maximimum Youth leased up with FYI Voucher