Appendix C Feetable-IL.pdf
PDF 232 KB Posted
- Solicitation number
- 26-DCYF-ILS-108
- Issued by
- Washington
About this file
This is a fee table and rate calculation document prepared for the Washington Department of Children, Youth, and Families (DCYF) in support of a Request for Information regarding the Independent Living Skills (ILS) Program and Foster Care Housing Program (FCHP) for transition-age youth. The document establishes regionalized service capacity, billing structures, and operational cost frameworks across seven catchment areas serving a statewide monthly youth population of 752. Service delivery includes case management for engaged, active-dependent, and post-dependency youth populations, with case load standards of 37, 35, and 33 cases respectively per full-time equivalent (FTE) case manager. Additional services encompassed in the fee structure include skills sessions, service participation incentives, training and manuals, graduation celebrations, and special events. The document reflects adjustments effective April 1, 2024, including increased case manager FTE allocations, reduced service outreach funding from $100 to $60 per youth per quarter, decreased event funding, and modified supervision ratios from 4:1 to the DCYF standard of 6:1.
The fee table establishes monthly capacity payments per FTE ranging from $4,056 to $4,532 across regions and case rate payments varying by service engagement level from $134 to $168 per youth monthly. Personnel costs are regionalized with ILS case manager base wages ranging from $52,900 to $61,900 annually depending on catchment area, supplemented by standardized benefits including health insurance at $5,082 annually, paid time off, professional development, and payroll taxes totaling 17 percent. Operational costs are calculated on a per-FTE basis and include office space rent at $29.62 per 100 square feet, utilities at $2.10 per square foot monthly, equipment at $55 monthly, training at $250 annually per person, and an unplanned operational cost reserve of 5 percent. The document references wage data sourced from JobsEQ as of 2023 first quarter for Community and Social Service Occupations (SOC 21-1000) at the 50th percentile and includes detailed calculations for supervisory, management, and administrative positions with established step increases and regional adjustments.
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Other files
| File | Type | Posted |
|---|---|---|
| Appendix A Key RFI Questions-IL.xlsx | XLSX spreadsheet | |
| RFI - IL.FCHP.docx | DOCX document | |
| Appendix B 2025-2027 IL Contract.pdf | ||
| Appendix D 2026-2027 FCHP Contract.pdf | ||
| Appendix E Feetable-FCHP.pdf |
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Text version
Catchment Area Service
Capacity Maximum Billable FTEs Monthly Capacity payment per FTE Engaged
Active - Dependent
Active - Post Dependency
Region 1 125 3.6 $4,056 $134 $142 $150 Region 2 101 2.9 $4,384 $145 $153 $162 Region 3 114 3.3 $4,236 $140 $148 $157 Region 4 131 3.7 $4,532 $150 $158 $168 Region 5 86 2.5 $4,183 $138 $146 $155
Region 6 North 65 1.9 $4,225 $140 $148 $156 Region 6 South 130 3.7 $4,479 $148 $156 $166
State wide youth served per month 752
Mileage - as authorized by OFM Travel | Office of Financial Management (wa.gov)
Grants for national conference - Yearly Total per Catchment $0
Level Case Load standard
Number Of Cases Held
Service outreach funds per youth per quarter (e.g. gift cards) $60 Engaged 37 0
Active - Dependent 35 0
Groups - Tours and Classes Active - Post Dependency 33 0
Per Group Skills session $350 40 Uncommitted Hours Weekly, available for non-case management work
Service participation incentive per youth per group $20
Training and Skills Manuals per youth - One Time $60
Building Community - Group Celebrations Graduation - per youth per event - One event per year $45
Hosting special events - per youth per event $35 Support funds (per youth per year) $750 no more than 2 sessions a week
Independent Living Skills Fee Table
Effective April 1, 2024 -
Capacity Rate -per ILS Case Manager FTE per Month
Case Rate -per month per youth, prorated
Fee for Service - Billed in accordance with ILS contract
Caseload Calculator https://ofm.wa.gov/accounting/administrative-accounting-resources/travel
Type of Taxes Yearly Federal 20% Payroll Taxes 17% Washington B&O Tax 1.5%
Type of Benefits Yearly - Per FTE
PTO - 120 6%
Holliday - 88 4% Training - hrs 22.25 1% Health Insurance, Dental and Vision $4,200 Professional development $500
Adjustments:
Case Load standard per FTE Notes
1. Increase ILS Case Manager case load by two
ILS Case Manager Full Time Equivalent (FTE) - Service types 2. Service outreach funds per youth per quarter (e.g. gift cards) from $100 to $60 Engagement 37 3. Graduation celebration - per youth per event- from $100 to $45 Service engaged - Dependent 35 4. Hosting special events - per youth per event- from $75 to $35 Service engaged - Independent 33 5. Reduce Supervision ratio from 4 to DCYF standard of 6.
Supervisor 6 6. ILS staff conference removed- $3,700 per Contractor.
Program managers 6 Supervisors to PM 7. Removed data entry funding
PBC/CQI Manager 0.00
0.05 FTE per Case Manager, same
Salary as the Program Manager
8. Removed new PBC/CQI funding
Executive/Director 2.5 Program Manager to Exec Administrative/data entry 0.0 Staff per FTE
Office Space rent - avg $29.62 100 sq. ft Per FTE - Avg cost Utilities (phone, electric, Internet) $2.10 Per sq ft per month Office supplies/Tech/furniture/Janitorial $53 Per FTE per month
Bookkeeping & Payroll $86 Per FTE per month Insurance (property and liability) $210 Per service delivery FTE per year HR & Payroll $86 per FTE per month Staff Equipment - Phones, Laptops, etc. $55 Per FTE per month Cloud storage and related software $29 Per month cost
Cost of staff attendance training(Coverage) 1% Per FTE per Year Cost of Trainings (external trainings) $250 Per Person Per year
Unplanned Operational costs 5% See notes
Service Costs
Operational Costs
ILS Rate September, 2023
Assumptions: The following are used to established costs for the service of ILS.
Benefits and Training
Taxes
Case Load Ratio by Service Type
December 22, 2203
Service outreach funds per youth per quarter (e.g. gift cards) $60
Service participation incentive per youth per group $20
Training and Skills Manuals per youth $60
Building Community (budget planning only)
Graduation - per youth per event $45
Per Group Skills session $350
Support funds (avg per youth per year) $750
Grants for national conference $0
Hosting special events - per youth per event $35
Unplanned Operational costs
Unplanned costs, Attorney, IT functions, maintenance staff, and other umbrella agency allocations/expenses -
Personnel - FTE FTE ILS Case Manager - 1 Supervisor 0.17 Program managers 0.03 Executive/Director 0.01 PBC/CQI Manager 0.00 Administrative/data entry 0.00
Operational Cost Yearly Costs Office Space $3,584.02 Utilities (phone, electric, Internet) $3,049.20 Office supplies/Tech/furniture/Janitorial $769.56 Bookkeeping & Payroll $1,248.72 Insurance (property and liability) $254.10 HR & Payroll $1,248.72 Staff Equipment - Phones, Laptops, etc. $798.60 Cloud storage and software $342.00 Cost of Trainings (external trainings) $1,500.00 Unplanned Operational costs $3,307.27
Personnel - Yearly Wages based on 1 Case Manager FTE Region 1 Region 2 Region 3 Region 4 Region 5 Region 6 North Region 6 South ILS Case Manager 52,900 59,100 56,300 61,900 55,300 56,100 60,900 Supervisor 10,342 11,554 11,007 12,101 10,811 10,968 11,906 Program managers 2,099 2,345 2,234 2,456 2,194 2,226 2,416 Executive/Director 805 899 856 941 841 853 926 PBC/CQI Manager - - - - - - - Administrative/data entry - - - - - - -
Benefits Staff Health Insurance, Dental and Vision $5,082 $5,082 $5,082 $5,082 $5,082 $5,082 $5,082 PTO and Holidays $6,615 $7,390 $7,040 $7,740 $6,915 $7,015 $7,615 Professional Development $605 $605 $605 $605 $605 $605 $605
Taxes Federal - assumes 5% net revenue $945 $1,031 $992 $1,069 $979 $990 $1,056 Payroll Taxes $11,245 $11,245 $11,245 $11,245 $11,245 $11,245 $11,245 Washington B&O Tax $1,418 $1,546 $1,488 $1,604 $1,468 $1,484 $1,583
ILS Service Manager Yearly cost $108,157 $116,898 $112,951 $120,846 $111,541 $112,669 $119,436
ILS Service Managers Monthly $9,013 $9,742 $9,413 $10,070 $9,295 $9,389 $9,953
Region 1 Region 2 Region 3 Region 4 Region 5 Region 6 North Region 6 South Fair Wages benchmark - Yearly Wages and Benefits 65,202 72,177 69,027 75,327 67,902 68,802 74,202
Portion of the total rate for ILS manager paid as capacity versus case rate. 45%
Notes
Staff Training yearly Time- hrs.
LGBTQ+ youth; 6 ten (10) hours of training per year on topics related to adolescents and preparation for adulthood; and 10 educational advocacy as offered through DCYF or another approved agency. 2.25 Mandated Reporter Training 1.5 How to enter case notes and NYTD services in FamLink. 1 Casey life skills assessment tool 1.5
Total 22.25
Service Materials Cost Life Skills Reimagined - per person $60 Foster Club Toolkit Free Foster Club Permanency Pact Free
Group Session Costs Note Note_2 Office Space - 2.5 hours, $80 an hour $200 PeerSpace.com Giggster.com
Staff time Included in case load ratio $10 food per youth 15 youth per group $150
Total $350
ILS Rate Aprile, 2024 https://www.peerspace.com/s/?viewport_bbox=%5b47.751711514879595,-122.55664122119138,47.47397662398048,-122.12748777880857%5d&map_pref=true&p=1&space_type=conference-room,classroom&location=seattle--wa--united-states&a=meeting https://giggster.com/search/Seattle--WA--USA/meeting?q=Office&to_min_hours=3&attendees=6-15
WA ILS Positions WA ILS Position Descriptio Key Credential SOC Code SOC Code
Position Title Selected SOC
Percentile Avg Wage
Washington
ILS Staff (exhibit c, 2) Per Contract None 21-1000
Community and Social Service Occupations 50% $58,400
Supervisor No Requirements Using standard 15% step NA $67,160 Program Manager No Requirements Using standard 15% step NA $77,234 Exec/Director No Requirements Using standard 15% step NA $88,819
Administrative/Data No Requirements 43-6014
Secretaries and Administrative Assistants 50% $50,900
Region 1 Region 2 Region 3 Region 4 Region 5 Region 6 - N Region 6 - S
ILS C/M $52,900 $59,100 $56,300 $61,900 $55,300 $56,100 $60,900
Supervisor $60,835 $67,965 $64,745 $71,185 $63,595 $64,515 $70,035 Manager $69,960 $78,160 $74,457 $81,863 $73,134 $74,192 $80,540 Dir/exec $80,454 $89,884 $85,625 $94,142 $84,104 $85,321 $92,621 PBC/CQI Manager $69,960 $78,160 $74,457 $81,863 $73,134 $74,192 $80,540
ILS Rate August, 2023
Regionalized Wages
Region 50% 50%
Washington $58,400 $50,900 Northwest $56,300 $50,100 Snohomish $56,000 $48,300 Seattle-King $61,900 $53,600
Tacoma-Pierce $55,300 $47,900 Olympic $56,100 $50,000
Pacific Mountain $60,900 $50,500 Southwest $55,000 $49,100
North Central $60,700 $50,500 South Central $54,600 $49,800
Eastern $55,700 $46,600 Benton-Franklin $59,100 $50,500
Spokane $52,900 $48,000 Source: JobsEQ® Note: Figures may not sum due to rounding.
1. Wage data are as of 2023Q1 and represent the average for all Covered Employment.
Community and Social Service Occupations (21-
1000) - Wages
Work Force Development Wages Secretaries and Administrative
Assistants, Except Legal, Medical, and Executive (43-6014)
Employment data as of 2023Q1. Demand data reflect place-of-work employment; retirements reflect place-of-residence data.
Employment and unemployment data represent a four-quarter moving average.
http://www.chmuraecon.com/jobseq
Catchment area Catchment 1 Region 1 $52,900
Catchment 2 Region 2 $59,100
Catchment 3 Region 3 $56,300
Catchment 4 Reign 4 $61,900
Catchment 5 Pierce County $55,300
Catchment 6 (Region 6 North) Kitsap, Jefferson, Clallam $56,100
Catchment 7 (Region 6 South) Region 6 less Jefferson an $60,900
Catchment Area Wages - Highest county rate per catchment
| Fee Table |
| Rate Assumptions |
| Rate Calculations |
| Service Assumption |
| Regionalized costs |
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