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Instructions
| TOWN OF CARY - Computer Aided Dispatch (CAD) Replacement Project |
| RFP 354-PD27-07 |
| Vendor COST PROPOSAL |
| Vendor Name |
| The Town of Cary requests that Vendors offer their “best” solution(s) that will satisfy the requirements set forth in this RFP. If the proposal includes more than one solution based on the software applications or hosting platforms, there must be a separate cost itemization for each solution proposed. |
Please provide a Firm Fixed Price quote for the items listed in the tables below including ALL assumptions and adding rows as necessary:
| • | C.1 – Base System Software with description of functionality (Material only) |
| • | C.2 – Recommended Optional Software Add-ons (Material only) |
| • | C.3 – Professional Services to Implement Base System (excluding Training) |
| • | C.4 – Professional Services to Implement Options |
| • | C.5 – Professional Services to provide Training |
| • | C.6 – Software Maintenance Agreement Years 1, 2, 3, 4, 5 |
| • | C.7 – Other associated costs |
| • | C.8 – Assumptions (no cost information required) |
Cost Proposal Summary
| Cost Proposal Summary |
| Vendor Name |
Note: This is automatically populated based on the entries to C1-C8.
| # | Component | Price $ |
| C1 | Base System Software with description of functionality (Material only) | $ - 0 |
| C2 | Recommended Optional Software Add-ons (Material only) | $ - 0 |
| C3 | Professional Services to Implement Base System (excluding Training) | $ - 0 |
| C4 | Professional Services to Implement Options | $ - 0 |
| C5 | Professional Services to provide Training | $ - 0 |
| C6 | Software Maintenance Agreement Years 1, 2, 3, 4, 5 (TOTAL) | $ - 0 |
| C7 | Other Associated Costs | $ - 0 |
| COST PROPOSAL TOTAL | $ - 0 |
C1 - Base System SW
| Cost Proposal - C1 - Base System Software |
| Vendor Name |
| # | Component | Description | Price $ | Assumptions |
| 1 | | | $ - 0 | |
| 2 | | | $ - 0 | |
| 3 | | | $ - 0 | |
| 4 | | | $ - 0 | |
| 5 | | | $ - 0 | |
| N* | | | $ - 0 | |
| | C1 Total | $ - 0 | |
| *Insert as many needed | | | | |
C2 - Optional SW
| Cost Proposal - C2 - Recommended Optional Software / Modules / Add-ons (Material costs only) |
| Vendor Name |
| # | Component | Description | Price $ | Assumptions |
| 1 | | | $ - 0 | |
| 2 | | | $ - 0 | |
| 3 | | | $ - 0 | |
| 4 | | | $ - 0 | |
| 5 | | | $ - 0 | |
| N* | | | $ - 0 | |
| | C2 Total | $ - 0 | |
| *Insert as many needed | | | | |
C3 - Base Services
| Cost Proposal - C3 - Professional Services to Implement Base System (excluding Training) |
| Vendor Name |
| # | Resource Name | Associated Projects / Work Streams | Hourly Rates $ | Estimated Hours | Price $ |
| 1 | | | $ - 0 | 0 | $ - 0 |
| 2 | | | $ - 0 | 0 | $ - 0 |
| 3 | | | $ - 0 | 0 | $ - 0 |
| 4 | | | $ - 0 | 0 | $ - 0 |
| 5 | | | $ - 0 | 0 | $ - 0 |
| N* | | | $ - 0 | 0 | $ - 0 |
| | | | C3 Total | $ - 0 |
| *Insert as many needed | | | | | |
C4 - Optional Services
| Cost Proposal - C4 - Professional Services to Implement Optional Recommended Software / Modules / Add-ons (excluding Training) |
| Vendor Name |
| # | Resource Name | Associated Projects / Work Streams | Hourly Rates $ | Estimated Hours | Price $ |
| 1 | | | $ - 0 | 0 | $ - 0 |
| 2 | | | $ - 0 | 0 | $ - 0 |
| 3 | | | $ - 0 | 0 | $ - 0 |
| 4 | | | $ - 0 | 0 | $ - 0 |
| 5 | | | $ - 0 | 0 | $ - 0 |
| N* | | | $ - 0 | 0 | $ - 0 |
| | | | C4 Total | $ - 0 |
| *Insert as many needed | | | | | |
C5 - Training Services
| Cost Proposal - C5 - Professional Services to Implement Training |
| Vendor Name |
| # | Resource Name | Associated Projects / Work Streams | Hourly Rates $ | Estimated Hours | Hourly Rates $ |
| 1 | | | $ - 0 | 0 | $ - 0 |
| 2 | | | $ - 0 | 0 | $ - 0 |
| 3 | | | $ - 0 | 0 | $ - 0 |
| 4 | | | $ - 0 | 0 | $ - 0 |
| 5 | | | $ - 0 | 0 | $ - 0 |
| N* | | | $ - 0 | 0 | $ - 0 |
| | | | C5 Total | $ - 0 |
| *Insert as many needed | | | | | |
C6 - Support-Maintenance
| Cost Proposal - C6 - Software Support / Maintenance for Years 1, 2, 3, 4, 5 |
| Vendor Name |
| # | Description | Price $ | Assumptions |
| Year 1 | | $ - 0 | |
| Year 2 | | $ - 0 | |
| Year 3 | | $ - 0 | |
| Year 4 | | $ - 0 | |
| Year 5 | | $ - 0 | |
| C6 Total | $ - 0 | |
Note: For maintenance and support services, please include an annual price for post-implementation maintenance and support for a further five-year period beyond successful implementation of the proposed solution into a production environment (customer acceptance). Any ongoing maintenance and support (i.e., production services) prior to the completion of all work provided under this agreement should be included in the Professional Services section of the Cost Proposal (C.3).
C7 - Other Costs
| Cost Proposal - C7 - Other Associated Costs |
| Vendor Name |
| # | Component | Description | Price $ | Assumptions |
| 1 | | | $ - 0 | |
| 2 | | | $ - 0 | |
| 3 | | | $ - 0 | |
| 4 | | | $ - 0 | |
| 5 | | | $ - 0 | |
| N* | | | $ - 0 | |
| | C7 Total | $ - 0 | |
| *Insert as many needed | | | | |
C8 - Cost Assumptions
| Cost Proposal - C8 - All Cost Proposal Assumptions |
| Vendor Name |
# Assumption Associated Cost Proposal Section(s) (All, or C1, C2, etc)
| 1 |
| 2 |
| 3 |
| 4 |
| 5 |
| N* |
| *Insert as many needed |
31.0 Messaging
Functional Requirements: Messaging (Alerts & Notifications)
| Source | New ID | Requirement Text | Response Code |
| (I, C, N) | Estimated Hours to Customize | Notes | | |
| NEW | AN - 01 | The proposed solution must provide the ability to automatically display critical Alerts on screen and print on lists (e.g., Court Movement list). | |
| NEW | AN - 02 | The proposed solution must provide the ability to automatically track multiple PDP-defined criteria (e.g., medical/psych conditions, high-risk, high-profile, murder charge, escape risk, assault risk, etc.) for an inmate. | |
&P &"Calibri,Regular"&11&K000000&A