Annex G DPW BASOPS.pdf

Annex G

Pavement Clearance

1 Jan 2025

Table of Contents

1.0 GENERAL INFORMATION

1.1 Overview

1.2 Snow, Ice, and Sand Removal Plan

2.0 DESCRIPTION OF SERVICES

2.1 Scope

2.1.1 Specialized Locations

2.1.2 Sidewalks

2.2 Removal Priorities

2.3 Pre-Treatment and Clearing

2.3.1 De-icing Material/Sand/Salt

2.3.2 Ice Control Abrasives

2.4 De-icing Supplies ......................................................... Error! Bookmark not defined.

2.4.1 On-Call De-icing Materials...................................... Error! Bookmark not defined.

2.4.2 Snow Plowing and Ice Removal Standby

2.5 Pavement Sweeping

2.5.1 Airfields

2.6 Inoperable Vehicles

2.7 Safety

1.0 General Information.

1.1 Overview. The Contractor shall provide pavement clearance services, to include street sweeping, snow and ice removal services, on paved driving/parking areas and side streets, as annotated on Technical Exhibit (TE) G.1.1 Snow Removal Map. Services shall commence when snow fall height exceeds three (3) inches, or when three (3) inches of snow accumulation is expected to occur in accordance with (IAW) the installation’s Snow, Ice and Sand Removal Plan from the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). Historically, there have been 12

- 16 snow storm events annually that required activation of the Snow, Ice, and Sand Removal Plan. These events are listed in TE-G.2.1 Historical Snowfall. Follow-up service shall continue as weather conditions dictate. Storm classification will be determined by the COR/ACOR.

1.2 Snow, Ice, and Sand Removal Plan. The Contractor shall review the provided Snow, Ice, and Sand Removal Plan, TE-G.1.2 Installation Snow Plan and submit any revisions to the KO for approval within sixty (60) days of contract award P.G.1.2 Snow Removal Plan. The Contractor shall update the Snow, Ice, and Sand Removal Plan not later than (NLT) 30 September annually. The Contractor's plan shall include the following:

an inventory of materials for snow/ice response and street sweeping service(s); traffic and parking control procedures, communication channels, and priorities between road users, the snow control center, and equipment operating crews including equipment, QC efforts;

designated areas from which snow, ice materials shall be hauled when accumulation reaches an established level; and procedures for adding additional crews and equipment in the event of a major incapacitating storm.

1.2.1 Airfield Snow Removal. Contractor shall perform snow and ice removal IAW AR 420-1 (para 7-15) and FAA requirements. The Snow Removal Plan shall include removal of snow and ice from the runway and the respective priority to keep the Airfield operational during severe winter weather. This service shall be completed as part of the plan established under this section. The Airfield Operations may supersede the priority plan in the event that the airfield is closed for other reasons. This will be communicated to the Contractor by the installation Emergency Operations Center (EOC) or the COR during the events.

1.3 Provide an After Action Report (AAR) IAW TE-G.1.3 After Action Review NLT three

(3) days after each event where plowing occurred (D-G.1.3 Snow Event AAR). In addition, the Contractor shall provide an after season AAR NLT 30 June of each year (D.1.3A).

Minimum areas to be included are: activation, response, equipment status, material used, lessoned learned and recommended changes.

2.0 Description of Services.

2.1 Scope. Pavement clearance includes, but is not limited to, the following: plowing and sweeping of sand or snow from roads, access control points (ACP), railroads, airfield pavements, taxiways, aprons, driveways and parking areas by pushing and piling the snow into adjacent areas or by collecting and removing sand. Historical data on routine pavement clearing (street sweeping) and emergency snow, ice, and sand removal is provided by the Directorate of Public Works (DPW) in TE-G.2.1 Historical Snow Fall. The Contractor shall begin clearing from areas identified in TE-G.1.1 Snow Removal Map when accumulations have reached three (3) inches or within one (1) hour of notification by the COR/ACOR. The Contractor shall ensure snow accumulation is cleared from main walkways, and gates to provide full opening and safe access for personnel and equipment. Upon completion of Contractor snow removal operations, snow piles shall not be left in the plowed or swept areas. The Contractor shall perform deicing services to maintain free from hazard sidewalks, steps, handicapped ramps, fire hydrants and access to buildings and essential facilities specified in TE-G.2.1A Snow Clearance Priorities.

2.1.1 Specialized Locations. The following locations are located off the main installation;

however, they are included within the scope of this requirement: Bldg 20000 at 2525 Aviation Way, Colorado Springs, CO and the Arrival/Departure Airfield Control Group (ADACG) facilities (Bldg 7330, 7314 and 7324) located on the south end of the Colorado Springs Airport are included in this PWS (Annex A, TE-A.2.1.3D ADACG and 20000 Overheads)

2.1.1.1 Paved Roads and Access Control Points (ACP). The Contractor shall clear roads and ACPs. The Contractor shall clear primary roads to support the safe movement of emergency vehicles. The Contractor shall ensure all ACPs are operational at all times, regardless of storm intensity. The Contractor shall deploy the assets necessary to ensure the road network is trafficable IAW the Snow, Ice, and Sand Removal Plan. Once removal operations commence, the Contractor shall continue these operations until snow is removed from the full width of streets, including intersections. The Contractor shall clear all primary roads NLT 0600 hours. The COR/ACOR will inform the Contractor of the revised clearance times, should there be a delay in opening or closure.

2.1.1.2 Parking Areas. The Contractor shall clear parking areas listed in TE-G.1.1 Snow Removal Map. Snow and ice shall be removed from the full width of the parking areas and pushed to designated motorcycle parking areas when present or a single stall within the lot until evac can occur. The Contractor shall clear parking areas of snow and ice and only single path plowing of parking lots travelled lane shall occur if other vehicles are present.

No plowing effort shall occur within ten (10) feet of any personally owned vehicle parked in designated parking areas.

2.1.2 Sidewalks. The Contractor shall clear sidewalks when accumulation reaches three

(3) inches. Sidewalks shall receive a complete clearing at the end of each snowstorm.

2.1.2.1 Snow Clearance and Ice Removal. Facility sidewalks and steps that require snow/ice clearance are the responsibility of the occupants from the facility to the point where the sidewalk intersects with the first major sidewalk/fire lane.

2.1.2.1.1 Major Sidewalks. Sidewalks that do not start or terminate at a facility and/or those that run parallel with streets and vehicle parking areas shall be cleared of snow and ice accumulation by the Contractor.

2.1.2.2 Catch Basins. N/A

2.1.2.3 Dumpsters. The Contractor shall remove snow from and around the dumpsters listed in TE-G.2.1.2.3 Known Dumpster Locations to allow for pedestrian access to dispose of refuse. The Contractor shall clear access to dumpsters at the end of each snowstorm. There are approximately 506 dumpsters on the installation.

2.1.2.4 Sand or Snow Stockpile Removal. When specifically authorized by the Contracting Officer (KO), the Contractor shall remove snow stockpiles to designated on-post locations.

2.1.2.5 HVAC Clearing. The Contractor shall ensure HVAC units are kept clear of snow and ice and all control panels are accessible from all sides. This shall be accomplished by means other than plowing (e.g., snow blowing or hand shoveling).

2.2 Removal Priorities. The priority of pavement clearance shall be IAW TE-G.1.1 Snow Removal Map.

2.3 Pre-Treatment and Clearing. The Contractor shall ensure safe walking and driving conditions by removing ice from accumulated areas in accordance with work prioritization.

The Contractor shall coordinate with the COR/ACOR to pre-treat areas with de-icing material, salt and/or sand, prior to forecasted storms.

2.3.1 De-icing Material/Sand/Salt. The use of sand, salt, or a mixture thereof shall be used IAW local regulations and local policy. The Contractor shall ensure all materials used are in compliance with local procedures and is acceptable to the KO. The allowable amount of material passing a No. 200 sieve as determined by the American Association of State Highway and Transportation Officials (AASHTO) -T11, Standard Method of Test for Materials Finer Than 75-μm (No.200) in Mineral Aggregates by Washing, shall not exceed 10% by weight. The maximum particle size for sand borrow shall be M1.04.0 Type A, one fourth inch (¼”). At the end of the Snow Removal Season, the Contractor shall remove excess sand from sidewalks and parking lots. No other materials shall be used without the COR/ACOR authorization.

2.3.2 Ice Control Abrasives. The Contractor shall apply abrasives for ice control as detailed within their Snow Removal Plan, Abrasives shall consist of treated salt which shall be treated with an Environmentally Preferred Product (EPP).

2.4 Snow Plowing and Ice Removal Standby. The Contractor shall standby on-site, to snow plow/sweep and remove ice within one (1) hour of notification during normal work hours or within 2 (hours) of notification after duty hours, from the COR/ACOR. The

Government will provide the Contractor a designated staging area to park and secure equipment and a secure area to stockpile supplies.

2.5 Pavement Sweeping. The Contractor shall sweep the pavement areas specified in TE-G.1.1 Snow Removal Map using magnetic and vacuum sweepers once each month. Areas to be swept include, but are not limited to: paved primary streets, parking areas, sidewalks, runways, taxiways, aprons, concrete surfaced tank trails, etc.

(Organizational Motor pools are not included in this requirement)

2.5.1 Paved Surface Sweeping. The Contractor shall provide sweeping services for scheduled removal of dirt and debris from paved surfaces, parking areas, and pedestrian walks throughout the base. The Contractor shall sweep all specified paved surfaces (e.g., roads, road shoulders, parking lots, and pedestrian walkways) with a broom-type sweeper. Sweeping shall remove all debris and roadway dirt from the road center traffic path and all gutters to ensure proper drainage and runoff. A surface is considered properly swept after it has received a single-pass from a properly operating mechanical broom-type sweeper over an area receiving normal sweeping maintenance and not covered with unusual spills or debris deposits. Sweeping shall remove all debris and roadway dirt from the road center traffic path and all gutters. All debris and litter collected by the street sweeper shall be disposed of by the end of the same working day. Contractor shall dispose of soil, debris or waste at an approved off- post landfill area. A schedule shall be developed and maintained by the Contractor. Schedule shall be provided for review to the KO/COR within fifteen (15) calendar days of the start of the contract. KO/COR will provide approval or comments to the Contractor within fifteen (15) days. Approved schedule shall be provided to the KO/COR every month thereafter D-G.2.5.1 Street Sweeping Schedule. The Contractor will report to the COR on a monthly basis, or as requested, the gallons of water used or the number of times the sweepers needed to be filled. The Contractor will provide the capacity of the sweepers, D-G.2.5.1a Street sweeping Water Usage.

2.5.2 Paved Surfaced Area Cleaning. The Contractor shall manually clean sidewalks, gutters, and other areas inaccessible to mechanical sweepers associated with the above listed paved surfaces to remove rock, sand, dirt, and debris. The Contractor shall remove all growth in the cracks and joints in all pavement and medians.

2.5.3 Airfields. Airfields have special considerations to prevent hazards. Butts Army Airfield requires a Foreign Object Damage (FOD) Prevention Program, TE-G.2.5.1 FODPP, managed by the Airfield Manager. The Contractor shall adjust operations and sweeping frequencies to meet the FOD Prevention Program requirements.

2.5.4 Sweep primary roads starting within 48 hours after last snowfall or when the roads are clear of snow and ice and complete within three (3) working days during winter months, when a granular product is used for a de-icing.

2.5.5 Perform Street sweeping of roads and parking lots during low traffic volume times, typically early morning, early evening or weekends to not restrict traffic flow.

2.5.4 Apply water during street sweeping activity to minimize fugitive dust emissions.

2.6 Vehicles Obstructions. The Contractor shall notify the COR of any parked vehicles that impede snow, ice and sand removal operations. The Contractor shall assume liability for damages to vehicles caused by Contractor employee negligence.

2.7 Safety. The Contractor shall ensure snow removal/street sweeping equipment that is slow moving or otherwise creates an unsafe condition are clearly visible to oncoming traffic and bystanders (e.g., equipped with rotating or flashing amber lights).