Amendment 2.docx

SAP

State of South Carolina

Request for Proposal Amendment 2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022244 12/14/2022

NAKENDRA PERRY

(803) 896-0022 nperry@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Enterprise Resource Planning System and all services that are necessary to implement, integrate, support, and make the System available via a Software as a Service deployment model

USING GOVERNMENTAL UNIT: Trident Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 01/23/2023 11:00 AM, EST (See "Deadline for Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/17/2022 11:00 AM, EST (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Submit online only. One (1) Electronic Technical marked "Original", One (1) Redacted Electronic Technical Copy marked "Redacted”, One (1) Electronic Price marked “Original”, and One (1) Electronic Price Copy marked “Copy” See Section II. A “DISCLOSURE OF YOUR / PROPOSAL and SUBMITTING CONFIDENTIAL DATA, Section II. B “Electronic Copies- Required Media and Format” Initial here_____ if a redacted copy is NOT necessary

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 11/16/2022 10:00 AM, EST

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Via Microsoft Teams Contact the Procurement Manager, by 11/15/2022 at 10:00 AM, EST for conference call phone number and access code, via email: nperry@mmo.sc.gov.

Procurement Manager will not provide conference call information to vendor e-mails received after 11/15/2022 at 10:00 AM, EST.

S

PAGE TWO

(RETURN PAGE TWO WITH YOUR OFFER)

Offeror must submit a signed copy of this page 2 with its Offer. By signing, Offeror agrees to be bound by the terms of the Solicitation. Offeror agrees to hold its Offer open for a minimum of two hundred seventy (270) calendar days after the Opening Date. (See “Signing each Offer” provision.) If submitting a Dual Prime Offer pursuant to the Dual Prime Operating Model as defined and permitted in this Solicitation, then the System Provider shall complete and sign this page 2 and the second prime Offeror, which is the Systems Integrator, must complete and sign page three, and submit them with the Dual Prime Offer.

NAME OF OFFEROR

(Full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity or entities identified as the Offeror(s). The entities named as the Offeror must be single and distinct legal entity(ies). Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(Business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(Printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

PREFERENCES -DO NOT APPLY PER SC CONSOLIDATED PROCUREMENT CODE [11-35-1524(E)(5)]

PAGE TWO (SEP 2009)

End of PAGE TWO

PAGE THREE (ONLY TO BE USED WITH DUAL PRIME OPERATING MODELS

(RETURN PAGE THREE WITH THE OFFER ONLY IF YOU ARE SUBMITTING A DUAL PRIME OFFER)

If two Dual Prime Offerors are submitting a Dual Prime Offer pursuant to the Dual Prime Operating Model as defined and permitted in this solicitation, then the Systems Integrator Offeror must submit a completed and signed copy of this form with the Dual Prime Offer. By signing, Offeror agrees to be bound by the terms of the Solicitation and agrees to hold its Offer open for a minimum of two hundred (270) calendar days after the Opening Date. (See "Signing each Offer" provision.)

NAME OF OFFEROR

(Full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity or entities identified as the Offeror(s). The entity(ies) named as the offeror must be a single and distinct legal entity(ies). Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(Business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(Printed name of person signing above)

STATE OF INCORPORATION OR ORGANIZATION

(If Offeror is a corporation, or LLC identify the state of formation)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing each Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

The following changes are hereby incorporated to solicitation 5400022244:

MAIL PICKUP (JAN 2006)

The State Procurement Office picks up all mail from The US Postal Service once daily around 8:30 a.m. (excluding weekends and holidays). See provision entitled Deadline for Submission of Offer. [02-2B080-1]

With Security of paramount importance with highly confidential data, there may be a requirement of a password protected site outside of the RFP portal for transmission of specific documents.

29. Can security documents be sent directly to SC Procurement via email outside of the portal?

State’s Response: No, all documents associated with this RFP must be submitted through our SCEIS online portal. Documents should not be submitted with password protected features. See Clause titled, “DISCLOSURE OF YOUR PROPOSAL and SUBMITTING CONFIDENTIAL DATA (MODIFIED) page 14 of the solicitation document.

State’s Modified Response: Security documents can be sent directly to State Fiscal Accountability Authority, Department of Procurement Services, 1201 Main Street, Ste 600, Columbia, SC 29201 via US Postal Service, UPS, Fed-EX, or other courier services. Do not e-mail security documents directly to the Procurement Officer as documents will not be accepted through direct e-mail. Label all correspondence with the name of the procurement officer, and the solicitation's title and number.

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL REQUEST FOR PROPOSAL.

Page Page image1.png