Amendment 001.docx

Chef

SAP

State of South Carolina

Request for Proposal

AMENDMENT #001

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021804 09/22/2021

BRITTANY SLOAN

8037373410 bsloan@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Food Services USING GOVERNMENTAL UNIT: Trident Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/08/2021 11:00 am (See "Deadline for Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/10/2021 4:00 pm (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE BIDDING PREFERRED; If submitting Online in SCEIS please See Online Bidding Instructions in Section II.B. If submitting Hardcopy, submit One (1) Original Hardcopy marked “Original”, and One (1) Electronic (digital) Media Copy marked “Copy” (See “Electronic Copies-Required Media & Format” provision Section II.B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Pre-Proposal DATE & TIME: 09/10/2021 10:00 am

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: virtual

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of one-hundred and twenty (120) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply. See SC Consolidated Procurement Code Reference 11-35-1524 (E) (2)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply. See SC Consolidated Procurement Code Reference 11-35-1524 (E) (2)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENT # 001

Solicitation #5400021804

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Questions from Offerors - amendment (Jun 2017) The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2a097-1]

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID.

MAXIMUM CONTRACT PERIOD - ESTIMATED (Modified)

Start date: 11/22/2021 End date: 11/21/2026. Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period”.

This is a one-year contract with four (4) one-year renewal options. The maximum contract life is five (5) years

SAP Questions and Answers Solicitation# 5400021804 TTC-Food Services

1. Can you provide a breakdown of your student population for each campus that has a café (mainly looking for the student population that comes on campus, not online students) State’s response: Every semester, the college provides the retail vendor with a report for building and campus populations to gauge on-campus student headcount in the building locations and times of classes. This will allow the vendor to adjust for quantities and opening/closing times. The schedules are very fluid depending on the semester. Obviously, Covid has complicated this count, with some classes being converted to online (virtual) learning as needed for safety. Included is the 2019 report to show a normal breakdown prior to Covid. This number also reflects “students only” and omits faculty and staff. See attached Reports A, B, C and D.

Current campus counts for students:

1. Is there a requirement for operational days/hours for the cafés or is that up to the vendor to propose?

State’s response: The goal is to provide access for breakfast and lunch at a minimum. Offerors are to propose a schedule to provide all food services requested in the RFP.

1. Can you provide the annual retail sales from prior years for the cafés on each campus?

State’s response: Prior to Covid, the retail spaces had a typical sales volume of about $400-$500K (without Asado) per year (cumulative). Labor is usually around 30%-40% or @$150-200K and food costs are about the same percentages at @ $150-185K. The Micro-Markets on Thornley averages about $400/$500 day for the three grab-n-go locations with limited food production from the CIC classes. Palmer/Berkeley have been shut down since 2019. Prior numbers are listed below.

1. Can you provide the annual sales for the markets at each location?

State’s response:

1. Is there a minimum commission percentage expected from the café and markets?

State’s response: TTC does not have a required minimum percentage.

1. Will Trident Tech entertain paying a subsidy for retail foodservices?

State’s response: TTC ‘s retail food services has always operated on a commission model based on gross sales as it is the most advantageous financial method for TTC. The college does contribute a “subsidy” in the form of assuming fixed overhead costs including rent, electricity, telephone/internet, security, equipment in the kitchens/smallwares, parking, digital advertising, and pre-paid meal card support.

1. Is an extension possible for the response deadline?

State’s response: Due to the time frame on implementation of this project, the due date is as shown in the

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