Addendum No. 1.pdf
PDF 587 KB Posted
- Attached to
- Camp Dawson- Utility Pole Maintenance
- Solicitation number
- CRFQ 0603 ADJ2700000008 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum No. 1 to a Centralized Request for Quote (CRFQ) issued by the State of West Virginia Department of Administration Purchasing Division for utility pole maintenance services at Camp Dawson in Kingwood, West Virginia. The solicitation, numbered CRFQ ADJ2700000008, seeks required materials, labor, and equipment for repairing and upgrading utility poles at the Camp Dawson facility. A mandatory pre-bid meeting was held on August 11, 2026, at 10:00 a.m., with technical questions due by 11:00 a.m. EST on August 18, 2026. The bid opening date and time remains August 25, 2026, at 1:30 p.m. EST. The work will be performed at Camp Dawson, with invoicing directed to the Adjutant General's Office Kingwood Armed Forces Reserve Center and shipping to 240 Army Road, Kingwood, West Virginia.
This addendum provides clarifications to three vendor technical questions: the owner will be responsible for disconnecting electrical power during the work; no down guys or anchors require repair or replacement; and the contractor is not responsible for transferring telecommunications lines when transformers are relocated to an adjacent pole, as this responsibility falls to the owner. The addendum includes mandatory pre-bid meeting sign-in sheets and vendor question responses as attachments. Vendors must acknowledge receipt of all addenda and submit the Addendum Acknowledgment Form with their bids to avoid disqualification. The contact buyer for additional information is Tara Lyle at (304) 558-2544 or tara.l.lyle@wv.gov.
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Date Printed: Aug 19, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 2030683 Reason for Modification:
Doc Description: Camp Dawson- Utility Pole Maintenance Addendum No. 1
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-19 2026-08-25 13:30 CRFQ 0603 ADJ2700000008 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Tara Lyle
(304) 558-2544 tara.l.lyle@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 19, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No. 1
To provide copies of the Mandatory Pre-bid meeting sign-in sheets, see attached.
To provide responses to the Vendor Technical Questions, see attached.
Bid Opening date and time remains August 25, 2026, at 1:30 pm EST.
No other changes.
INVOICE TO SHIP TO
ADJUTANT GENERALS
OFFICE
KINGWOOD ARMED FORCES
RESERVE CENTER
1707 COONSKIN DR 240 ARMY RD
CHARLESTON WV KINGWOOD WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Utility Pole Maintenacne
Comm Code Manufacturer Specification Model #
72000000
Extended Description:
To provide required materials, labor, and equipment for repairing and upgrading utility poles at Camp Dawson located in Kingwood, WV per the attached specifications.
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory mtg at 10 am 2026-08-11 2 Technical questions due by 11:00 EST 2026-08-18
SOLICITATION NUMBER: CRFQ ADJ2700000008
Addendum Number: 1
The purpose of this addendum is to modify the solicitation identified as (“ADJ2700000008”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
☐ Modify bid opening date and time.
☐ Modify specifications of product or service being sought.
☒ Attachment of vendor questions and responses.
☒ Attachment of pre-bid sign-in sheet.
☐ Correction of error.
☐ Other.
Description of Modification to Solicitation:
To provide copies of the Mandatory Prebid Meeting Sign-in sheets, see attached.
To provide responses to the Vendor Technical Questions, see attached.
The Bid Opening Date & Time remains 08/25/2026, at 1:30 PM EST.
No other changes.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
CRFQ ADJ2700000008 Camp Dawson Utility Pole Maintenance
Responses to Questions
1. Question - Please confirm that electrical power will be disconnected and shut down during the necessary work and that this will the responsibility of the owner
Response - Confirmed, we will disconnect power.
2. Question - Please confirm that no down guys or anchors need to be repaired or replaced as part of this project.?
Response - Confirmed, no down guys or anchors need to be repaired.
3. Question - Pole #2, where the transformers are being relocated to the adjacent pole, please confirm that the contractor is not responsible for transferring any telecommunications lines to the new pole..
Response - Confirmed, this will be the responsibility of the owner
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ ADJ2700000008
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
☒ Addendum No. 1 ☐ Addendum No. 6
☐ Addendum No. 2 ☐ Addendum No. 7
☐ Addendum No. 3 ☐ Addendum No. 8
☐ Addendum No. 4 ☐ Addendum No. 9
☐ Addendum No. 5 ☐ Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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