Addendum No. 1 - CRFQ_INS2700000001.PDF
PDF 380 KB Posted
- Attached to
- Oracle Software Maint & Support CSI # 21348476
- Solicitation number
- CRFQ 0704 INS2700000001 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum No. 1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Offices of the Insurance Commissioner. The solicitation seeks bids to establish a contract for Oracle Business Intelligence Publisher and Oracle Hyperion SQR Production Reporting software maintenance and support. The contract includes eight line items consisting of maintenance and support services for both software products across four contract years, with each year covering two products at a quantity of 4 units each. The service period spans from October 25, 2026, through October 24, 2030. Questions from vendors were due by 2:00 PM EST on July 21, 2026, with bid solicitation closing on August 4, 2026, at 1:30 PM. Addendum No. 1 serves to publish vendor questions and responses and does not modify the bid opening date, specifications, or other material terms of the original solicitation.
Vendors must be Oracle verified through the Oracle Partner Website, and authorization can be held directly or through an authorized reseller or subcontractor. Proof of Oracle authorization is not required at bid submission but may be verified post-award. All eight line items must be priced, and all four contract years will be included in price evaluation. The State does not expect any Oracle support reinstatement fees. Vendors must register with the West Virginia Purchasing Division (for a $125 fee) and the West Virginia Secretary of State prior to contract award. Successful bidders must complete West Virginia vendor registration before the final contract award is executed. Bids should include an Addendum Acknowledgement form confirming receipt of all addenda, as failure to acknowledge may result in bid disqualification.
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Date Printed: Jul 22, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Info Technology
Proc Folder: 2010767 Reason for Modification:
Doc Description: Oracle Software Maint & Support CSI # 21348476 Addendum No. 1
Vendor questions and Responses
Proc Type: Central Contract - Fixed Amt
Date Issued Solicitation Closes Solicitation No Version
2026-07-22 2026-08-04 13:30 CRFQ 0704 INS2700000001 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James W Atkins
(304) 558-0094 james.w.atkins@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 22, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO. 1
Addendum No. 1 issued to publish and distribute the attached information to the Vendor Community
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Offices of the Insurance Commissioner (WVOIC) to establish a contract for Oracle Business Intelligence Publisher and Oracle Hyperion SQR Production Reporting software maintenance and support for CSI# 21348476, Support Service Number 16351816 per the attached specifications and terms and conditions.
INVOICE TO SHIP TO
OFFICES OF THE
INSURANCE COMMISSIONER
OFFICES OF THE
INSURANCE COMMISSIONER
PO BOX 50540 900 PENNSYLVANIA AVE
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Year 1-Software Maintenance & Support 4.00000 EA
Comm Code Manufacturer Specification Model #
81112200
Extended Description:
Oracle Business Intelligence Publisher Processor Perpetual CSI #21348476 Year 1 10/25/26 through 10/24/27
INVOICE TO SHIP TO
OFFICES OF THE
INSURANCE COMMISSIONER
OFFICES OF THE
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Year 1-Software Maintenance & Support 4.00000 EA
Comm Code Manufacturer Specification Model #
81112200
Extended Description:
Oracle Hyperion SQR Production Reporting Processor Perpetual CSI #21348476 Year 1 10/25/26 through 10/24/27
Date Printed: Jul 22, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
OFFICES OF THE
INSURANCE COMMISSIONER
OFFICES OF THE
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Year 2-Software Maintenance & Support 4.00000 EA
Comm Code Manufacturer Specification Model #
81112200
Extended Description:
Oracle Business Intelligence Publisher Processor Perpetual CSI #21348476 Year 2 10/25/27 through 10/24/28
INVOICE TO SHIP TO
OFFICES OF THE
INSURANCE COMMISSIONER
OFFICES OF THE
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Year 2-Software Maintenance & Support 4.00000 EA
Comm Code Manufacturer Specification Model #
81112200
Extended Description:
Oracle Hyperion SQR Production Reporting Processor Perpetual CSI #21348476 Year 2 10/25/27 through 10/24/28
Date Printed: Jul 22, 2026 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
OFFICES OF THE
INSURANCE COMMISSIONER
OFFICES OF THE
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Year 3-Software Maintenance & Support 4.00000 EA
Comm Code Manufacturer Specification Model #
81112200
Extended Description:
Oracle Business Intelligence Publisher Processor Perpetual CSI #21348476 Year 3 10/25/28 through 10/24/29
INVOICE TO SHIP TO
OFFICES OF THE
INSURANCE COMMISSIONER
OFFICES OF THE
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Year 3-Software Maintenance & Support 4.00000 EA
Comm Code Manufacturer Specification Model #
81112200
Extended Description:
Oracle Hyperion SQR Production Reporting Processor Perpetual CSI #21348476 Year 3 10/25/28 through 10/24/29
Date Printed: Jul 22, 2026 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
OFFICES OF THE
INSURANCE COMMISSIONER
OFFICES OF THE
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Year 4-Software Maintenance & Support 4.00000 EA
Comm Code Manufacturer Specification Model #
81112200
Extended Description:
Oracle Business Intelligence Publisher Processor Perpetual CSI #21348476 Year 4 10/25/29 through 10/24/30
INVOICE TO SHIP TO
OFFICES OF THE
INSURANCE COMMISSIONER
OFFICES OF THE
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Year 4-Software Maintenance & Support 4.00000 EA
Comm Code Manufacturer Specification Model #
81112200
Extended Description:
Oracle Hyperion SQR Production Reporting Processor Perpetual CSI #21348476 Year 4 10/25/29 through 10/24/30
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions Due by 2:00pm EST 2026-07-21
SOLICITATION NUMBER: CRFQ INS27*01
Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1. Vendor questions and Responses
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an
Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Vendor Questions
CRFQ INS27*01
Q1. What specific Oracle authorization is required to qualify?
A: Vendor must be Oracle verified on the Oracle Partner Website. https://partner-finder.oracle.com/
Q2. Must the prime bidder directly hold the Oracle authorization?
A: Yes
Q3. Can a bidder meet the Oracle authorization requirement through an authorized reseller or subcontractor?
A: Yes
Q4. What proof of Oracle authorization must be submitted?
A: Proof of Oracle authorization is not needed at time of bid submission. However, the Offices of the Insurance Commissioner can verify authorization on the Oracle Partner-Finder website.
Q5. Must Oracle authorization documents be submitted with the bid or only before award?
A: No
Q6. Does the State expect any Oracle support reinstatement fees?
A: No
Q7. Are vendors required to price all eight line items?
A: Yes
Q8. Will all four contract years be included in the price evaluation?
A: Yes
Q9. GenSigma LLC is a Virginia-licensed business. Can we submit a bid before completing West Virginia vendor registration?
A: Yes
Q10. Can the $125 West Virginia Purchasing Division registration fee be paid after notice of intended award but before the final contract award?
A: The vendor with the successful bid must pay the vendor registration fee prior to the contract being awarded.
Q11. Are any additional West Virginia business registrations, licenses, or tax clearances required before award?
A: Must be registered with WV Purchasing Vendor registration and registered with WV Secretary of State.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ INS27*01
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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