Addendum_Form.docx

This document is an Addendum form from the City of Phoenix Finance Central Procurement Department related to a Civil Case Management System procurement. The addendum extends the Offer Due Date to October 18, 2022 at 2:00 p.m., modifying the original solicitation timeline. While the specific details of vendor inquiries and changes are not fully populated in the template, the document provides a framework for officially recording modifications to the procurement process.

The underlying Request for Information (RFI) seeks a comprehensive software solution for the Law Department to manage approximately 3,200 annual matters involving 90 employee users. The system requirements include creating case/matter assignments, generating workflows, tracking case-related documents, creating alerts and reports, and integrating with multiple existing systems such as Microsoft Office/Outlook, NetDocuments, SAP, and TrialNet/Acuity. The RFI is explicitly an information-gathering exercise, with no purchases to be made, and is designed to inform a future Request for Proposal (RFP). Potential vendors are expected to provide detailed responses covering industry knowledge, solution capabilities, implementation strategies, technical specifications, and staff requirements, with a focus on transitioning from a paper-based to an automated case management system.