Addendum 4.pdf
PDF 371 KB Posted
- Attached to
- Construction - Waterline Extension - Camp Dawson
- Solicitation number
- CRFQ 0603 ADJ2600000026 5
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum 4 to a Centralized Request for Quote (CRFQ) issued by the State of West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Army National Guard for a construction project involving a waterline extension at Camp Dawson Army Training Site in Kingwood, West Virginia. The project requires labor, materials, and all associated costs for waterline extension work per attached specifications, with pricing to be provided in Exhibit "A." The mandatory pre-bid meeting was held on July 7, 2026, at 10:30 PM EST, and vendor technical questions were due by July 13, 2026, at 11:00 AM EST. The original bid opening date has been moved to August 6, 2026, at 1:30 PM EST. Bids are to be received at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. The project involves specific material quantities, including nine (9) 8"x8"x6" tees and one (1) 8"x8"x8" tee, with clarifications provided regarding labeling discrepancies on the plans and substitutions such as three (3) 8"x8"x6" tees with 6"x2" reducers in place of unavailable 8"x8"x2" tees.
Addendum 4 serves to provide responses to vendor technical questions and modify the bid opening date. All provisions of the original solicitation and other addenda remain in full force and effect unless specifically modified by this addendum. Vendors are required to acknowledge receipt of all addenda issued for this solicitation, including this Addendum 4, by completing and submitting an Addendum Acknowledgment form with their bid; failure to acknowledge addenda may result in bid disqualification. The addendum emphasizes that only written information and official addenda modifications are binding, and any verbal representations made during discussions with state personnel are not binding.
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Date Printed: Aug 3, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 2005219 Reason for Modification:
Doc Description: Construction - Waterline Extension - Camp Dawson Addendum No. 4
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-08-03 2026-08-06 13:30 CRFQ 0603 ADJ2600000026 5
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
David H Pauline 304-558-0067 david.h.pauline@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 3, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No 4 is issued for the following reasons:
1. To provide responses to vendor technical questions (see attached).
2. To move the bid opening date and time to August 6th at 1:30 pm EST.
No other changes.
INVOICE TO SHIP TO
ADJUTANT GENERALS
OFFICE
CAMP DAWSON ARMY
TRAINING SITE
1707 COONSKIN DR 240 ARMY RD
CHARLESTON WV KINGWOOD WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Waterline Extension
Comm Code Manufacturer Specification Model #
72000000
Extended Description:
See Exhibit "A" to input pricing
To provide Labor, materials and all associated costs for a waterline extension per the attached specifications.
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Prebid Meeting At 10:30 PM EST. 2026-07-07 2 Vendor Technical Questions Due By 11:00 AM EST. 2026-07-13
SOLICITATION NUMBER: CRFQ ADJ2600000026
Addendum Number: 4
The purpose of this addendum is to modify the solicitation identified as (“ADJ2600000026”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
☒ Modify bid opening date and time.
☐ Modify specifications of product or service being sought.
☒ Attachment of vendor questions and responses.
☐ Attachment of pre-bid sign-in sheet.
☐ Correction of error.
☐ Other.
Description of Modification to Solicitation:
1. To provide responses to the vendor technical questions (see attached)
2. To move the bid opening date and time to August 6th at 1:30 pm EST
No other changes.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
DEPARTMENT OF THE ARMY
JOINT FORCES HEADQUARTERS WEST VIRGINIA
1707 COONSKIN DRIVE
CHARLESTON, WEST VIRGINIA 25311-1026
August 3, 2026
ADDENDUM NO. 4- CRFQ-ADJ2600000026
RE: Construction – Waterline Extension - Camp Dawson West Virginia Army National Guard Camp Dawson Army Training Site, Kingwood, WV
TO: Prospective Bidders
FROM: West Virginia Army National Guard
NOTE: This Addendum forms a part of the Contract Documents and modifies the original
Bidding Documents.
PART 1 – INFORMATION FOR BIDDERS
Bid opening date is moved to August 6, 2026 @ 1:30 pm EST
PART 2 – BIDDERS’ QUESTIONS AND RESPONSES
Question No. 1: While reviewing the bid tab for this project, I noticed a couple of discrepancies in the listed quantities. The bid tab shows nine (9) 8x8x6 tees, while our takeoff indicates five (5). Additionally, the bid tab lists one
(1) 8x8x8 tee, but we are counting two (2)?
Response No. 1: The Bid Tab is correct. One 8”x8”x8” Tee labeled incorrectly on the plan and should be an 8”x8”x6”. There are also three (3) Tees labeled 8”x8”x2”. Since an 8”x8”x2” is not commonly available, these will be three
(3) 8”x8”x6” with 6”x2” reducers. Therefore, total number of 8”x8”x8” tees = 1 and total number of 8”x8”x6” tees = 9.
END OF ADDENDUM
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ ADJ2600000025
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
☒ Addendum No. 1 ☐ Addendum No. 6
☒ Addendum No. 2 ☐ Addendum No. 7
☒ Addendum No. 3 ☐ Addendum No. 8
☒ Addendum No. 4 ☐ Addendum No. 9
☐ Addendum No. 5 ☐ Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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