Date Printed: Sep 3, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 2048727 Reason for Modification:

Doc Description: Construction-Joint Forces Headquarters JFHQ Window Replaceme Addendum No. 2

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-09-03 2026-09-09 13:30 CRFQ 0603 ADJ2700000021 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Sep 3, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 2

Provide copies of the Pre-Bid Meeting sign in sheets (see attached)

Provide responses to vendor questions regarding this solicitation (see attached)

Provide original drawings and window details and elevations (see 7 documents attached)

Bid opening remains on 9/9/2026 @ 1:30 pm EST

No other changes

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

ADJUTANT GENERALS

OFFICE

1707 COONSKIN DR 1703 COONSKIN DR

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Contract Item#1- Base Bid- Fourteen (14)

Windows

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

Contract Item 1- Base Bid- Provide and install fourteen (14) windows per the attached plans and specifications.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

ADJUTANT GENERALS

OFFICE

1707 COONSKIN DR 1703 COONSKIN DR

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Contract Item#2- Alternate #1- Six (6)

Additional Windows

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

Contract Item 2- Alternate #1- Provide and install an additional six (6) windows per the attached plans and specifications.

SCHEDULE OF EVENTS

Date Printed: Sep 3, 2026 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05

Line Event Event Date 1 Mandatory Pre-bid Meeting At 10:00 am EST 2026-09-01 2 Vendor Technical Questions Due By 11:00 am EST 2026-09-03

SOLICITATION NUMBER: CRFQ ADJ2700000021

Addendum Number: 2

The purpose of this addendum is to modify the solicitation identified as (“ADJ2700000021”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☒ Other.

Description of Modification to Solicitation:

1. Provide copies of the Pre-Bid Meeting sign in sheets (see attached)

2. Provide responses to vendor questions regarding this solicitation (see attached)

3. Provide original drawings and window details and elevations (see 7 documents attached)

4. The Bid Opening Date & Time remains 09/09/2026, at 1:30 PM EST.

No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

September 3, 2026

ADDENDUM NO. 2- CRFQ-ADJ2700000021

RE: Construction-Joint Forces Headquarters JFHQ Window Replacement West Virginia Army National Guard Joint Forces Headquarters Building 1703, Charleston, WV

TO: Prospective Bidders

FROM: West Virginia Army National Guard

NOTE: This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents.

PART 1 – INFORMATION FOR BIDDERS

Bid opening date remains on September 9, 2026 @ 1:30 pm EST

PART 2 – BIDDERS’ QUESTIONS AND RESPONSES

Question No. 1: Will our employees be able to use the restroom facilities in the building that they are working in, or do we need a porta johns?

Response No. 1: Contractor will be able to use Guard facilities as long as they clean up after themselves.

Question No. 2: Will an office trailer be needed?

Response No. 2: No, we can find a place to put a small connex for storage.

Question No. 3: The existing caulking looked like it could contain asbestos, will the Guard be responsible for testing, and if asbestos is found, will a change order be in place to mitigate hazards?

Response No. 3: Yes, the agency will be responsible for testing, we are having it tested now.

And if asbestos is found the agency will have it removed at our expense under the statewide contract. No change order will be needed.

Question No. 4: The existing steel lentils are started to rust: do you want to include painting the lentils in this project?

Response No. 4: Yes.

Question No. 5: Does the spec call for 6-inch store front frames, because the setback for the existing frames will tight for 4-inch frames to fit?

Response No. 5: No, the specifications call for 4” frames.

Question No. 6: The add alternate for the large windows with the metal panels located by the existing aluminum awning is one complete unit approximately 266 inches tall by 96 inches wide. The bottom half of these windows have had a block wall constructed inside and they are no longer needed or being used. The existing awning will need to be removed to replace these windows as well. It was discussed in the field that you block the existing opening with masonry brick to the bottom of the second-floor windowsill, then replace the second-floor windows with the same kind of windows being used for the others for appearances. Is this something that you would like to be included in the bid?

Response No. 6: Contractor shall remove the lower level windows and install insulated panels.

Question No. 7: Since the existing awning is being removed for construction, and it has shown signs of age and wear, do you want to price a nice awning to be installed?

Response No. 7: Yes.

END OF ADDENDUM

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2700000021

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☒ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.