Addendum_1.pdf

City of Minneapolis – Procurement Office 505 Fourth Ave S, Room 310

Minneapolis, MN 55415

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Addendum # 1 Issued Date: September 18, 2026 Event #0000004231 RFP Title: HR – Fitness Center Management

Change(s) to RFP

Change in Response Due Date Change in Terms and Conditions Change to Scope of Services

Responses to Questions Received Other

Please Note the Following Addition(s)/Change(s)/Clarification(s):

Please Note: In order for Procurement staff to assist you in case there is an issue with the submission of your proposal, please attempt to log in to the eSupplier portal at least two hours in advance of the 2:00 pm Minneapolis time deadline on October 6, 2026.

If you need assistance with your eSupplier login or registration, please contact eprocurement@minneapolismn.gov

The following questions were submitted to the RFP. Please see responses below.

mailto:eprocurement@minneapolismn.gov

Question 1: Why are you seeking bids at this time?

The current Fitness Center Management contract expires February 2027.

Question 2: What is the staffing model?

The Fitness Center is staffed with one (1) full-time employee.

Question 3: How many classes are on the group fitness schedule per week. Can share a copy of the schedule? Are all of the classes delivered by the fitness manager, or are some also delivered by part-time instructors?

Fitness classes vary each month. Typically, 75% are delivered by the fitness manager and 25% are delivered by an outside partner. This structure allows a variety of classes beyond what the manager may be able to provide. The classes provided by the onsite staff are included in their 40 hours. See attached schedule from July 2026.

Question 4: Are any classes delivered by part-time instructors outside the regular 40-hour-per-week staff position priced as separate/additional labor?

Yes, that is correct.

Question 5: How are virtual group fitness classes currently delivered?

They are streamed from the Fitness Center by the onsite staff employee using the City’s Microsoft Teams platform.

Question 6: Please confirm the eligible population size and how many employees have access?

All City employees are eligible to use the Fitness Center. There are approximately 4,000 employees.

Question 7: How many employees are enrolled today?

Currently, there are 1,403 employees enrolled.

Question 8: How many daily visits does the gym see on average?

We don’t have a daily breakdown, but there are 1,300 total check-ins in per month from 295 unique users.

Question 9: Please confirm the membership is complimentary, $0 per month for employees?

Correct, there is no fee for employees to utilize the Fitness Center.

Question 10: What is the primary goal/objective for the fitness program and are achieving this goal today?

To improve overall employee well-being by promoting regular physical activity, supporting healthy habits, and reducing health related risks. In addition, creating a sustainable culture of wellness. This goal is currently being achieved because employees are utilizing the space on a consistent basis.

Question 11: Confirm the address for the Fitness Center.

505 4th Ave S, 10th Floor, Minneapolis, MN 55415

Question 12: Who is the incumbent fitness center management provider, and what is the current monthly or annual contract value?

The current contract is through Healthsource Solutions LLC. This information is considered public data, which will require vendors to submit a formal request for data at https://www.minneapolismn.gov/government/government-data/request-public-data/.

Question 13: Must the required 40 hours per week of onsite staffing be provided by one dedicated individual, or may qualified personnel share onsite coverage?

The City would prefer one individual for continuity but would consider shared coverage of the full forty (40) hours, especially if it was a consistent schedule.

Question 14: May proposers identify a proposed onsite position and minimum qualifications, with the intent to recruit locally following award, or must the onsite individual be identified by name at proposal submission?

It is not required that the proposer have the staff identified, but they must provide details of how they would recruit, what their pool is, and what success they have had in the past.

Question 15: The evaluation criteria reference providing services to employees at different locations and working different shifts. Are services required at locations other than the primary fitness center? If so, please identify the locations and anticipated service requirements.

Yes, services are provided at various worksites around the City. This also falls within the 40 staffed hours. Currently, Public Works Hiawatha Facility is once a week, Minneapolis Convention Center is 2-3 times per year, and Minneapolis Park and Recreation Board is 1-3 times per year.

Question 16: Is the selected Consultant responsible for performing janitorial/cleaning services, or for monitoring cleanliness and coordinating with City-provided janitorial services?

https://www.minneapolismn.gov/government/government-data/request-public-data/

The Contractor is responsible for monitoring cleanliness and coordinating with City janitorial services. Light wipe downs of the equipment are expected by the Contractor. City Property Services staff is responsible for janitorial/cleaning services of the facility.

Question 17: Is the Consultant financially responsible for equipment maintenance, repairs, parts, service agreements and replacement, or is the Consultant responsible for coordinating these services while the City pays the associated vendor expenses?

The City’s Property Services Division is financially responsible for equipment maintenance, repairs, parts, and service agreements. The Contractor is responsible for monitoring equipment and coordinating with Property Services when equipment is faulty or needs repair.

Question 18: Has the City established an anticipated annual budget or not-to-exceed amount for this contract?

This contract has a not-to-exceed amount of $300,000 for three (3) years.

Question 19: Are fee-based personal training or other individualized fitness services such as massage therapy permitted? If so, may the Consultant charge members and retain the associated revenue

No, the City does not allow those fee-based services.

Question 20: May we schedule a site visit of the Fitness Center before proposals are due? If so, whom should we contact to arrange it?

Yes, please contact Melody West at melody.west@minneapolismn.gov to arrange a site visit.

Question 21: What is the approximate square footage of the Fitness Center, including the main fitness area, studio, office, storage, locker/changing areas, restrooms, and other areas included in the contractor's scope?

Weights/Cardio Area: 2,198 sq. ft.

Group Fitness Studio: 1,437 sq. ft.

See attached floor plan.

Question 22: What are the current Fitness Center operating/access hours? Can employees use the Fitness Center when contractor personnel are not onsite?

The Fitness Center is accessible to employees 24/7. Staffed hours are flexible. The current schedule is as follows:

Monday: 10am – 6pm mailto:melody.west@minneapolismn.gov

Tuesday: 9am – 6pm Wednesday: 6am – 3pm Thursday: 6am – 2pm Friday: 7am – 1pm

Question 23: Does the City establish the onsite employee's Monday-Friday schedule, or may the contractor propose how the required 40 onsite hours are scheduled?

Yes, the Contractor can propose a schedule as there is flexibility with the exact staffed hours. However, they need to be Monday through Friday, with some staggering.

Question 24: Is parking provided for the contractor's onsite employee? If not, is City or nearby contractor parking available, and what is the approximate monthly cost?

Parking is not provided and would be the responsibility of the Contractor. There are several options at different price points around the area. The ramp closest to the Public Service Building is the Government Center Ramp (iParkit) and is $180/month or approximately $11.00 – 15.00/day.

Question 25: Are there minimum education, professional certification, CPR/AED, group-fitness, or other credential requirements for the onsite Fitness Center Manager or other personnel?

There is no minimum education or professional certifications required. The Contractor should have past experience in managing corporate fitness centers and experience delivering group fitness programing, as well as fitness services such as assessments, personal exercise plans and orientations.

Question 26: Besides onsite staffing and management, what additional expenses should bidders include in the monthly fixed fee, such as instructors, cleaning supplies, fitness supplies, equipment service, software, printing, events, or other operating expenses?

There are no other operating fees. The Contractor will be provided with a City-issued laptop, email, software, and phone.

Question 27: What are the membership growth and utilization goals the City would like to achieve during the next contract period?

There are no set goals. Increasing unique users as well as monthly check-ins would be ideal, while increasing community building.

Question 28: Which areas of the current program need to be enhanced or approached differently?

Creating more 30-minute classes allowing for in person/virtual options throughout the week would enable employees with limited lunch breaks access.

Question 29: What City departments and objectives would you like the fitness center program to better support?

Continue to grow outreach to various locations, even if once a month, to provide wider range of access and maybe encourage future Fitness Center use and staff person as resource for healthy living.

Question 30: How will the City define success for the program in the next contract period?

Maintaining current participation numbers and increase unique users in the Fitness Center.

Question 31: If members may access the facility when staff are not present, what safety, emergency response, monitoring, or access-control procedures does the City expect the vendor to support?

None. The City’s Security Division is responsible for monitoring and sweeping through the Fitness Center in the hours that the Fitness Center is not staffed and is the responsibility of the City.

Question 32: Does the City provide software or platforms needed for fitness center operations, such as member management software or a virtual fitness platform? If the City does not provide member management software or a virtual class platform, are bidders permitted to propose a vendor-provided system and associated pricing in the proposal response?

The City provides software on a City-issued device. Current software includes Smartsheet, Canva, GovDelivery, and Microsoft Teams for virtual fitness classes. We do not have member management software. The City is not seeking member management software or a virtual fitness platform as a part of this solicitation. Proposers should not include these systems as a required component of their proposal or pricing information.

Question 33: Are there any facility- or program-related variable expenses the City expects the management vendor to provide and invoice as monthly pass-through expenses, such as towel service, office supplies, print production, or similar items?

No.

I’m setting up a new way for us to stay connected through TEAMs.

Emails will still be used, but quick daily updates will be added to a TEAMs page. If I’m out sick and unable to teach, I’ll send a message through there. I’ll also use this page to share events, programs, and helpful flyers for anyone who wants to join. Participation is optional, and you can leave whenever you like. Access will be available next month, so you can stay up to date on everything happening in the gym!

Wishing you a fantastic July and a happy, safe 4th!

PSB FITNESS NEWSLETTERPSB FITNESS NEWSLETTER

Notes from Ryan psbfitness@minneapolismn.gov | 10 Floor of Public Service Building th

JULY

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

GROUP EXERCISE SCHEDULE

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13 14 15 16 17

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July 6 - July 31 th st

Offered Virtual Only * Offered Hybrid ^ Contact psbfitnesscenter@minneapolismn.gov with any questions

Scan to Sign Up for Classes!!

Every Body Lifts~Ryan 11:15-11:45am^

Bootcamp~Ryan 12:00-12:30pm

Walking Club~Ryan 11:15-11:45am

FitBreak~Ryan 12:00-12:20pm

Every Body Lifts~Ryan 11:15-11:45am ^

Walking Club~Ryan 11:15-11:45am Yoga~Gabby 12:00-1:00pm

Full Body Blast~Ryan 8:15-8:45am ^

Mindfulness & Meditation Ryan~9:00-9:15am *

Every Body Lifts ~ Ryan 11:15-11:45am^ Bootcamp~Ryan 12:00-12:30pm

Walking Club ~ Ryan 11:15-11:45am

Every Body Lifts~Ryan 11:15-11:45am ^

Walking Club~Ryan 11:15-11:45am

Functional Mobility~Ryan 12:00-12:30pm

Mindfulness & Meditation Ryan~9:00-9:15am *

Every Body Lifts~Ryan 11:15-11:45am ^ Bootcamp~Ryan 12:00-12:30pm

Walking Club~Ryan 11:15-11:45am FitBreak~Ryan 12:00-12:20pm

Every Body Lifts~Ryan 11:15-11:45am ^

Walking Club~Ryan 11:15-11:45am

Mindfulness & Meditation Ryan~9:00-9:15am *

Full Body Blast~Ryan 8:15am-8:45 ^

Mindfulness & Meditation Ryan~9:00-9:15am *

Every Body Lifts~Ryan 11:15-11:45am ^

Bootcamp~Ryan 12:00-12:30pm

Walking Club~Ryan 11:15-11:45am

FitBreak~Ryan 12:00-12:20pm

Every Body Lifts~Ryan 11:15-11:45am ^

Functional Mobility~Ryan 12:00-12:30pm

Walking Club~Ryan 11:15-11:45am

Functional Mobility~Ryan 12:00-12:30pm

Sound Bath~Maria 12:00-1pm

Yoga~Gabby 12:00-1:00pm

Yoga~Gabby 12:00-1:00pm

Yoga~Gabby 12:00-1:00pm

FitBreak~Ryan 12:00-12:20pm