Addendum 1.pdf

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ 0211 GSD2700000021

Addendum issued to publish and distribute the attached documentation to the vendor community.

1. Publish Vendor Question and Agency Answers, per Attachment A;

No other changes.

ARFQ GSD2700000021 Building 8; Connex Box for Storage Vendor Technical Questions and Responses

Q1. The solicitation calls for a new/one-trip 40’ high-cube container with “open side with full length side access” and the detailed requirement is described as two-door, full-length open-side access.

Would a new/one-trip 40’ high-cube FULL OPEN SIDE container using four side-opening door panels be considered an acceptable equal, provided the doors collectively provide full-length side access and the unit otherwise meets every requirement (dimensions, wind/water-tight condition, marine-grade flooring, lock box(es), roll-off delivery, and 15-day delivery requirement)?

A1. That is acceptable.

Q2. May the awarded Vendor use a third-party container supplier/depot and carrier to deliver the compliant Contract Item directly to the State’s Ship-To location, while the awarded Vendor remains fully responsible for contract performance?

A2. Yes.

Q3. The General Terms state payment is made in arrears to the Vendor and that assignment of the Contract or monies requires express written consent. Is supplier-direct invoicing/payment ever permitted for this ARFQ, or must the awarded Vendor invoice the State and then separately pay its supplier?

A3. Payments may only be made to the awarded vendor. The invoice must match the awarded vendor exactly, any discrepancies and the invoice will be rejected and payment will not be made until an invoices corrected.

Q4. For an out-of-state sole proprietor submitting a signed paper bid, must full wvOASIS/Purchasing Division vendor registration and any West Virginia Secretary of State/Tax registration be complete before bid submission on September 22, or may those registrations be completed after bid opening but before contract award?

A4. You may register with the above parties after bid open, but will not be awarded until those registrations are completed. The vendor will have to be fully registered with the State within 3 Business Days from bid open or the Agency will have to move to the next lowest bidder meeting specification. Time is of the essence.

Q5. If ORXYZ submits the bid and is awarded the Contract as the Vendor, may the physical container be shipped/delivered directly to the State’s specified Ship To location by ORXYZ’s supplier or delivery subcontractor, provided that:

ORXYZ remains the awarded Vendor / contract holder;

ORXYZ invoices the State under the awarded purchase order;

the State makes payment only to ORXYZ;

ARFQ GSD2700000021 Building 8; Connex Box for Storage Vendor Technical Questions and Responses

ORXYZ remains fully responsible for specification compliance, the 15-day delivery requirement, risk of loss, warranty/returns and all other contractual obligations;

and the delivered container fully meets every mandatory specification in the solicitation?

A5. Yes.

Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

GSD2700000021