Addendum 1.pdf

Date Printed: Aug 26, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 2046656 Reason for Modification:

Doc Description: Williamstown Drainage Repairs (Construction) Addendum No.1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-08-26 2026-09-10 13:30 CRFQ 0603 ADJ2700000020 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 26, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

To add the Specifications pages there were inadvertently omitted from the original solicitation documents, see attached.

The bid opening date & time remains September 10, 2026, at 1:30 pm EST.

No other changes.

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

Mandatory Pre-bid Meeting Williamstown AASF#1 (Army Aviation Support Facility) 387 Aviation Drive Williamstown, WV 26187 August 27, 2026, at 10:00 am EST

See General Construction Specifications for additional information regarding site visits.

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

ARMY AVIATION SUPPORT

FACILITY 1

1707 COONSKIN DR 387 AVIATION DR

CHARLESTON WV WILLIAMSTOWN WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Williamstown Drainage Repairs (Construction)

Comm Code Manufacturer Specification Model #

72141205

Extended Description:

Provide and furnish all labor, materials, tools, expendable equipment and all services to complete Williamstown Drainage Repairs, near Williamstown WV per the attached specifications and documentation.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-bid Meeting At 10:00 am EST. 2026-08-27 2 Vendor Technical Questions Due By 11:00 am EST. 2026-09-03

SOLICITATION NUMBER: CRFQ ADJ2700000020

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2700000020”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☐ Attachment of pre-bid sign-in sheet.

☒ Correction of error.

☒ Other.

Description of Modification to Solicitation:

1. To provide the Specifications pages that were inadvertently omitted from the original solicitation documents, see attached

2. The bid opening date and time remains September 10, 2026, at 1:30 pm EST.

No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

REQUEST FOR QUOTATION – CRFQ ADJ27*20

Williamstown Drainage Repairs

Revised 10/22/2018

GENERAL CONSTRUCTION SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Adjutant General’s Office, to establish a contract for Drainage Repairs at the Williamstown AASF#1 (Army Aviation Support Facility) in Williamstown, WV. The Thrasher Group, Inc. is serving as the Engineer on this project.

The award, execution and completion of this project is contingent upon receipt of funding; therefore, vendors are requested to honor the pricing submitted on their bids for 60 days from the date bids are opened on this project.

Please follow the guidelines below regarding the meeting.

- Site visits will take place the day of the Pre-Bid meeting in small groups as directed by the Agency Project Manager, vendors should plan on the possibility of being onsite for several hours, depending on the number of contractors who attend.

- The site visit is NOT an opportunity to ask or submit technical questions about the project. No verbal representations provided at a site visit are binding in any manner.

Interested bidders should submit all technical questions per the instructions in the CRFQ.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions and in the Specification’s Manual as defined below.

2.1 “Construction Services” means drainage repairs at the Williamstown AASF#1

(Army Aviation Support Facility) in Williamstown, WV, as more fully described in these specifications and the Specifications/Project Manual.

2.2 “Pricing Page” means the pages contained in wvOASIS, attached hereto, or included in the Specifications/Project Manual upon which Vendor should list its proposed price for the Construction Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with

Construction Services that is published by the Purchasing Division.

2.4 “Specifications/Project Manual” means the American Institute of Architect forms, specifications, plans, drawings, and related documents developed by the architect, engineer, or Agency that provide detailed instructions on how the Construction Services are to be performed along with any American Institute of Architects documents (“AIA documents”) attached thereto.

3. ORDER OF PRECEDENCE: This General Construction Specifications document will have priority over, and supersede, anything contained in the Specifications/Project Manual.

4. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

4.1. Experience: Vendor, or Vendor’s supervisory staff assigned to this project, must have successfully completed at least 5 (five) projects that involved work similar to that described in the Specifications/Project Manual. Compliance with this experience requirement will be determined prior to contract award by the State through references provided by the Vendor upon request, through knowledge or documentation of the Vendor’s past projects, through confirmation of experience requirements from the architect assisting the State in this project, or some other method that the State determines to be acceptable. Vendor must provide any documentation requested by the State to assist in confirmation of compliance with this provision. References, documentation, or other information to confirm compliance with this experience requirement may be requested after bid opening and prior to contract award.

5. CONTRACT AWARD: The Contract is intended to provide Agency with a purchase price for the Construction Services. The Contract will be awarded to the lowest qualified responsible bidder meeting the required specifications. If the Pricing Pages contain alternates/add-ons, the Contract will be awarded based on the grand total of the base bid and any alternates/add-ons selected.

6. SELECTION OF ALTERNATES: Pursuant to W. Va. Code § 5-22-1(f), any solicitation of bids shall include no more than five alternates. Alternates, if accepted, shall be accepted in the order in which they are listed on the bid form. Any unaccepted alternate contained within a bid shall expire 90 days after the date of the opening of bids for review. Determination of the lowest qualified responsible bidder shall be based on the sum of the base bid and any alternates accepted. Alternate selection will be identified in the Purchase Order. This project contains No (0) alternates.

7. PROGRESS PAYMENTS: The Vendor will be paid in the form of periodic progress payments for work completed. Payment requests along with documentation supporting the request will be submitted to and reviewed by the Architect. If approved, the Architect will communicate approval to the Owner and Owner will process payment. The Owner reserves the right to withhold liquidated damages from progress payments. Progress payments will be made no more than monthly.

Approval and payment of progress payments will be based on Contractor’s submission of a payment allocation schedule which allocates the entire contract sum to payment milestones.

Architect and Owner will review the payment allocation and may mandate changes that they believe are necessary.

8. RETAINAGE: Agency is entitled to withhold 10% from each progress payment made as retainage. Agency will partially release retainage upon certification of substantial completion by the Architect in accordance with this Contract but will continue to retain amounts sufficient to cover activities needed to reach final completion.

9. PERFORMANCE: Vendor shall perform the Construction Services in accordance with this document and the Specifications/Project Manual.

10. SUBSTANTIAL AND FINAL COMPLETION: Vendor shall achieve substantial completion by a date to be determined based on the notice to proceed and final completion by a date to be determined based on the notice to proceed. Failure to meet the deadlines established herein, unless extended by change order authorizing additional time free of liquidated damages, will result in liquidated damages being applied.

11. LIQUIDATED DAMAGES: Contractor shall pay liquidated damages in the amount of

$1,500.00 per day of delay, plus a one-time fixed cost of $1,250.00 for Staff Judge Advocate review for work not completed after contract completion date. This clause shall in no way be considered exclusive and shall not limit the State or Agency’s right to pursue any other available remedy.

12. PROJECT PLANS: Copies of the project plans can be obtained by contacting the entity identified below.

The Thrasher Group, Inc.

600 White Oaks Blvd Bridgeport, WV 26330

Copies of project plans can be examined at the following locations

Kanawha Valley Builder’s Association 1627 Bigley Avenue Charleston, WV 25302

(304) 342-7141 FAX: (304) 343-8014

Contractor’s Association of West Virginia 2114 Kanawha Boulevard East Charleston, WV 25311

(304) 342-1166 FAX: (304) 342-1074

Pennsylvania Builder’s Exchange 1813 North Franklin Street Pittsburgh, PA 15233

(412) 922-4200 FAX: (412) 928-9406

Construction Employer’s Association of North Central West Virginia 2794 White Hall Boulevard White Hall, WV 26554

(304) 367-1290 FAX: (304) 367-0126

McGraw-Hill Dodge Reports Attn: Scan Department 3315 Central Avenue Hot Springs, AR 71913-6138

(781) 430-2004

Reed Construction Data 30 Technology Parkway South, Suite 100 Norcross, GA 30092

(770) 417-4000 FAX: (800) 317-0870

13. SUBSTITUTIONS: Any substitution requests must be submitted in accordance with the official question and answer period described in the INSTRUCTIONS TO VENDORS SUBMITTING BIDS, Paragraph 4. Vendor Question Deadline.

14. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

14.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

14.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

14.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

14.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

14.5. Vendor shall inform all staff of Agency’s security protocol and procedures.

15. MISCELLANEOUS:

15.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: _________________________________

Telephone Number: _________________________________

Fax Number: _______________________________________

Email Address: _____________________________________

15.2. Owner’s Representative: Owner’s representative for notice purposes is

Name: Jim Skaggs____________________

Telephone Number: 304-719-8745________

Fax Number: N/A_____________

Email Address: robert.a.skaggs14.nfg@army.mil

16. Initial Decision Maker: The Thrasher Group, Inc., the Architect, shall serve as the Initial

Decision Maker in matters relating to this contract.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2700000020

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.