Addendum_1.pdf

This is Addendum 1 to an Invitation to Bid (ITB 26101-ITB-MST) issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida, for Infrastructure Communications Failure Systems. The addendum, dated March 27, 2026, clarifies requirements for supplemental maintenance and repair services for non-proprietary failures in Nortel/Avaya telephone systems and Honeywell Vista Series security panels across the district's 235 schools and facilities. The addendum provides questions and answers addressing vendor inquiries regarding procurement scope, inventory requirements, system operational status, and known failure points. Key clarifications include confirmation that most repair items are general telecom and security alarm components such as 66 blocks, surge protection devices, control boards, and keypads; that HCPS maintains stock of most required items; that Avaya/Nortel and Honeywell systems are currently operational; and that failing surge protectors and old cabling are the most common causes of system failures. The original solicitation deadline for technical questions was March 25, 2026, at 5:00 PM EST, with bids due April 8, 2026, at 5:00 PM EST through VendorLink. The contract term begins upon Board approval with automatic renewal for up to four additional one-year periods contingent upon appropriations, performance, continued need, and mutual agreement.

The addendum does not modify pricing terms, which remain as specified in the original solicitation documents requiring firms to submit hourly labor rates for standard and non-standard hours plus material and equipment markup percentages capped at fifteen percent maximum. Pricing must be firm for the initial contract term with FOB Destination pricing, and price increases at renewal are limited to the lesser of three percent or the Consumer Price Index for the Tampa-St. Petersburg market. The addendum confirms that vendors are not expected to maintain local inventory or staging equipment, as HCPS maintains stock of most required items. All bidders must comply with mandatory affidavits certifying non-foreign ownership and attestations regarding human trafficking compliance as required by Florida Statutes. The procurement document reserves authority to obtain competitive quotes for projects exceeding $10,000 in total cost, and all goods and services are warranted for one year from acceptance. HCPS will not reimburse vendors for rental equipment, call-out fees, travel time, or quote fees. Qualified bidders must demonstrate minimum five years' experience with both Nortel/Avaya and Honeywell systems, maintain at least one certified technician for each system type, and maintain physical offices in Hillsborough County or adjacent counties.