26101_Price_Sheet.xlsx

This is a price sheet for an Invitation to Bid (ITB 26101-ITB-MST) issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida, for Infrastructure Communications Failure Systems maintenance and repair services. The procurement covers supplemental maintenance and repair of non-proprietary communication system failures for Nortel/Avaya telephone systems and Honeywell Vista Series security panels across 235 schools and facilities. Services are organized into three sections: Telephone Systems, Security Systems, and Non-Proprietary Communications, with each section requiring vendors to provide labor rates for standard hours (Monday–Friday, 6:00 AM to 6:00 PM) and non-standard hours (Monday–Friday, 6:01 PM to 5:59 AM, plus Saturday, Sunday, and holidays). The estimated annual usage is 75 hours for standard labor and 25 hours for non-standard labor per section. Technical questions must be submitted by March 25, 2026, at 5:00 PM EST, with bids due electronically through VendorLink on April 8, 2026, at 5:00 PM EST. The contract begins upon Board approval and automatically renews for up to four additional one-year periods contingent upon appropriations, performance, continued need, and mutual agreement.

Bidders must submit pricing on the provided price sheet with hourly labor rates and markup percentages for materials, rental equipment, and vendor-priced items, each capped at a maximum of fifteen percent. Pricing must be firm for the initial contract term with FOB Destination pricing including all shipping costs. Price increases at renewal are limited to the lesser of three percent or the Consumer Price Index for the Tampa-St. Petersburg market. HCPS will not reimburse contractors for rental equipment, call-out fees, travel time, or quote fees. The solicitation reserves authority to obtain competitive quotes for projects exceeding $10,000 in total cost. All goods and services are warranted for one year from acceptance. Qualified bidders must demonstrate a minimum of five years' experience with both Nortel/Avaya and Honeywell systems, maintain at least one certified technician for each system type, provide proof of current business licenses and insurance, and maintain physical offices in Hillsborough County or adjacent counties (Polk, Pasco, Pinellas, Manatee). All bidders must comply with mandatory affidavits certifying non-foreign ownership and must attest that they do not engage in human trafficking or coercion for labor and services.