26101_Price_Sheet.xlsx

This is a price sheet for an Invitation to Bid (ITB 26101-ITB-MST) issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida, for Infrastructure Communications Failure Systems maintenance and repair services. The procurement seeks experienced vendors to provide supplemental maintenance and repair services for non-proprietary failures in Nortel/Avaya telephone systems and Honeywell Vista Series security panels across HCPS's 235 schools and facilities. The scope includes repair, renovation, and upgrade services for these systems, along with all associated labor, materials, supervision, equipment, and incidentals. Technical questions must be submitted by March 25, 2026, at 5:00 PM EST via www.myvendorlink.com, with bids due electronically through VendorLink on April 8, 2026, at 5:00 PM EST. The initial contract term begins upon Board approval and automatically renews for up to four additional one-year periods, contingent upon appropriations, performance, continued need, and mutual agreement. Qualified bidders must demonstrate a minimum of five years' experience with both system types, maintain at least one certified technician for each system type, provide proof of current business licenses and insurance, and maintain physical offices in Hillsborough County or adjacent counties (Polk, Pasco, Pinellas, Manatee). Emergency services require a two-hour response time, with standard service hours from 6:00 AM to 6:00 PM, Monday through Friday.

The price sheet requires vendors to complete three service sections with hourly labor rates and markup percentages. Section A covers Telephone Systems; Section B covers Security Systems; and Section C covers Non-Proprietary Communications. For each section, vendors must provide Standard Labor Rates (Monday-Friday, 6:00 AM to 6:00 PM) and Non-Standard Labor Rates (Monday-Friday, 6:01 PM to 5:59 AM, and Saturday/Sunday/Holidays), each estimated at 75 and 25 annual hours respectively. Section C additionally requires Cost Plus Markup for Infrastructure Materials, Rental Equipment Markup, and vendor-based cost plus markup, all capped at 15 percent maximum. All goods and services are warranted for one year from acceptance, with HCPS bearing no responsibility for rental equipment, call-out fees, travel time, or quote fees. Pricing must be firm for the initial contract term with FOB Destination pricing, and price increases at renewal are limited to the lesser of three percent or the Consumer Price Index for the Tampa-St. Petersburg market. Bidders must comply with mandatory affidavits certifying foreign country ownership restrictions and human trafficking attestations as required by Florida Statutes. The solicitation reserves authority to obtain competitive quotes for projects exceeding $10,000 in total cost.