ADDENDUM 1 ARFQ DEP2700000022 Employee Appreciation Gifts.pdf
PDF 141 KB Posted
- Attached to
- Employee Appreciation Gifts
- Solicitation number
- ARFQ 0313 DEP2700000022 2
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum 1 to a Competitive Request for Quotes (CRFQ) issued by the West Virginia Department of Environmental Protection for Employee Appreciation Gifts (Solicitation Number DEP2700000022). The addendum publishes vendor questions and responses related to the procurement. The delivery deadline for all items is no later than December 1, 2026, as specified in Section 6.1 of the specifications. The agency will not consider alternative quotes with longer turnaround times even if they offer lower pricing. Pre-award printed samples will only be requested if bid items cannot be properly evaluated during the initial review. This represents the first time these items have been procured through a formal bidding process.
Vendors must acknowledge receipt of all addenda by completing an Addendum Acknowledgement form and submitting it with their bid to avoid potential disqualification. No information regarding pricing terms, set-asides, funding amounts, or other financial requirements is provided in this addendum document, as its purpose is limited to distributing vendor questions and responses to clarify solicitation requirements and expectations.
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Text version
AGENCY SOLICITATION NUMBER – CRFQ DEP2700000022
Addendum Number: _1___
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[] Modify bid opening date and time
[] Modify specification of product or service being sought
[X] Attachment of vendor questions and responses
[] Attachment of pre-bid sign-in sheet
[] Correction of error
[] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
1. Questions and answers
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
WV DEPARTMENT OF ENVIRONMENTAL PROTECTION
ARFQ DEP2700000022 Employee Appreciation Gifts
TECHNICAL QUESTIONS & ANSWERS
1Q. Is there a specific date you need the items in hand?
1A. Refer to Section 6.1 of the Specifications, No later than December 1, 2026
2Q. Would you consider an alternative quote with a longer turnaround time if it offers a lower price? If so, what timeframe would work for your team?
2A. No
3Q. How likely is it that these pre-award printed samples will be asked for?
3A. In the event that the bid items cannot be properly evaluated, then samples will be requested.
4Q. Has these items ever been purchased before? If so, can you provide the previous award details?
4A. No, these items have never been bid out before.
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