ADDENDUM 1-ARFQ DEP2500000073.pdf
PDF 117 KB Posted
- Attached to
- OSR Asset Mining, LLC - S-5030-95
- Solicitation number
- ARFQ-0313-DEP2500000073-3
- Issued by
- Berkeley County, West Virginia
About this file
This document is Addendum Number 1 for Agency Solicitation Number ARFQ DEP2500000073, issued by the West Virginia Department of Environmental Protection (DEP). The addendum primarily corrects an error in the original solicitation document, specifically modifying the date of the Mandatory Pre-Bid Meeting from June 10, 2025 at 10am to June 12, 2025 at 10:00am. The pre-bid meeting location is detailed as being near Williams Mountain, with specific driving instructions from Charleston, WV, including travel directions via I-77, State Route 94, State Route 3, Seth/Prenter Road, and Haulroad. Vendors are required to acknowledge receipt of this addendum and are warned that failure to do so may result in bid disqualification.
The addendum maintains all other provisions of the original Agency Solicitation and emphasizes the importance of carefully reviewing all documents to avoid potential bid disqualification. Vendors are instructed to direct any questions about the solicitation to DEPProcurement@wv.gov or call DEP Procurement at (304) 926-0480, and to include the solicitation number in any email subject line. The document is part of a procurement process for construction or reclamation contracts, though specific details about the exact nature of the project are not provided in this addendum.
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Text version
AGENCY SOLICITATION NUMBER – ARFQ DEP2500000073
Addendum Number: __1__
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[] Modify bid opening date and time
[] Modify specification of product or service being sought
[] Attachment of vendor questions and responses
[] Attachment of pre-bid sign-in sheet
[X] Correction of error
[] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
1. Page 1 of Terms and Conditions: Mandatory Pre-Bid Meeting date reflects June 10, 2025 at
10am. Should be listed as June 12, 2025 at 10:00am
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Revised 9-12-2022
INSTRUCTIONS TO VENDORS SUBMITTING BIDS
AGENCY TERMS AND CONDITIONS
FOR CONSTRUCTION/RECLAMATION CONTRACTS
1. REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a solicitation for bids. Please read these instructions and all documents attached in their entirety. These instructions provide critical information about requirements that if overlooked could lead to disqualification of a Vendor’s bid. All bids must be submitted in accordance with the provisions contained in these instructions and the Solicitation. Failure to do so may result in disqualification of Vendor’s bid.
All questions regarding this solicitation should be directed to DEPProcurement@wv.gov or DEP Procurement – (304) 926-0480. Please include solicitation number in the email subject line.
2. MANDATORY TERMS: The Solicitation may contain mandatory provisions identified by the use of the words “must,” “will,” and “shall.” Failure to comply with a mandatory term in the Solicitation will result in bid disqualification.
3. PREBID MEETING: The item identified below shall apply to this Solicitation.
☐ A pre-bid meeting will not be held prior to bid opening
☐ A MANDATORY PRE-BID meeting will be held at the following place and time:
| Applicable Addendum Category: |
| Description of Modification to Solicitation: |
| Terms and Conditions: |
| A prebid meeting will not be held prior to bid ope: Off |
| A MANDATORY PREBID meeting will be held at the fol: On |
| Textfield: From Charleston, WV, travel South on I-77 to exit 89. Turn South on State Route 94 and travel 10 miles. Turn East on State Route 3 and travel 5.4 miles. Turn South onto Seth/ Prenter Road and travel 10 miles. Turn right onto Haulroad approximately halfway up Williams Mountain. |
(Latitude 38˚ 1' 13"N and Longitude 81˚ 38' 30"W)
Pre-Bid 6/12/2025 10:00am
File details come from the government source that posted it. Updated .