Addendum_1_-_24250087B-VG_-_Art_Supplies.pdf
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- Attached to
- Art Supplies
- Solicitation number
- 24250087B-VG
- Issued by
- Florida
About this file
This is Addendum No. 1 to an Invitation to Bid (ITB) issued by the School Board of Seminole County Florida for Art Supplies, solicitation number 24250087B-VG. The addendum, dated April 9, 2025, modifies the original bid documents by removing the requirement for references and addresses three vendor questions regarding minimum order for free shipping, past business history, and potential tariff surcharges. The solicitation opening date remains April 16, 2025 at 1:00 P.M. EST, with bids to be submitted to the Purchasing and Distribution Services Department located in Sanford, Florida.
The addendum clarifies that vendors can submit bids with a minimum order requirement for free shipping, which will not disqualify their response, and that prices submitted must be held for the full contract term. Regarding potential international tariffs, the school district will consider surcharges if documentation is provided to justify the increase, with tariff surcharges to be based on the purchase order date. The modification demonstrates the district's flexibility in procurement while maintaining strict guidelines for pricing and documentation. Vendors are required to complete and return the acknowledgment section of the addendum, either with their initial submittal or by adding it to the submission in Vendorlink.
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Addendum No. 1 Page 1 of 2 24250087B-VG – Art Supplies
ADDENDUM No. #1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT: Victoria Gonzalez, Procurement Agent III Wednesday, April 9, 2025 Phone: 407-320-0262, Email Address: gonzalvm@scps.k12.fl.us
SOLICITATION TITLE & NUMBER:
24250087B-VG – Art Supplies
SOLICITATION OPENING DATE & TIME:
April 16, 2025 at 1:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.
24250087B-VG, Art Supplies.
A. THE FOLLOWING FORM HAS BEEN DELETED FROM THE SUBMITTAL REQUIREMENTS:
☐ ATTACHMENT B, REFERENCES: We are removing the requirement for references from this bid.
B. REQUEST FOR INFORMATION
Question 1:
If we have a $199 minimum order per delivery to qualify for free shipping, should we submit a bid with our terms, or will this be an automatic disqualification from a possible award?
Answer 1: Please make a note detailing the minimum order to quality for free shipping on the Price Schedule. It will not disqualify a solicitation response.
Question 2:
If we have done business with Seminole County Public Schools since 1982 but do not currently have any formal awarded contracts, do we still need to submit the 3 references?
Answer 2: We are removing the requirement for references. See section A above.
Question 3:
In the event that international tariffs are imposed by the U.S. government, some products or parts manufactured outside the United States may incur a tariff surcharge. If this surcharge applies to any of your district's orders, you will be notified of any price increases before we process your purchase order. Will this stipulation be allowed if we supply the district with manufacturer letter(s) that support the price increase(s) during the duration of the contract?
Answer 3: Prices submitted in response to the solicitation need to be held for the full term. We will consider a surcharge to cover tariffs however documentation must be provided to justify the tariff surcharge. Tariff surcharges will be based on the purchase order date.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127
Addendum No. 1 Page 2 of 2 24250087B-VG – Art Supplies
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.
Sincerely, Gregory A. Long
Gregory A. Long, MBA, CPPO, C.P.M.
Director of Purchasing and Distribution Services
Attachment
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
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