Addendum_1_-_24250087B-VG_-_Art_Supplies.pdf
PDF 109 KB Posted
- Attached to
- Art Supplies
- Solicitation number
- 24250087B-VG
- Issued by
- Florida
About this file
This document is Addendum No. 1 for an Invitation to Bid (ITB) issued by the School Board of Seminole County Florida's Purchasing and Distribution Services Department for Art Supplies, solicitation number 24250087B-VG. The addendum, dated April 9, 2025, modifies the original bid documents and provides clarifications for potential vendors. The solicitation opening date is set for April 16, 2025 at 1:00 P.M. EST, with a strict policy that submissions received after the due date and time will not be accepted.
The addendum removes the requirement for vendors to submit references (Attachment B) and addresses three vendor questions regarding bid terms. Key clarifications include allowing vendors to note minimum order requirements for free shipping on the Price Schedule, confirming that such terms will not disqualify a bid response, and establishing a policy for potential tariff surcharges. Specifically, while prices must be held for the full contract term, vendors may submit documentation to justify tariff surcharges, which will be considered on a case-by-case basis and determined by the purchase order date. The document is signed by Gregory A. Long, Director of Purchasing and Distribution Services, and requires vendor acknowledgment of the addendum.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Addendum No. 1 Page 1 of 2 24250087B-VG – Art Supplies
ADDENDUM No. #1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT: Victoria Gonzalez, Procurement Agent III Wednesday, April 9, 2025 Phone: 407-320-0262, Email Address: gonzalvm@scps.k12.fl.us
SOLICITATION TITLE & NUMBER:
24250087B-VG – Art Supplies
SOLICITATION OPENING DATE & TIME:
April 16, 2025 at 1:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.
24250087B-VG, Art Supplies.
A. THE FOLLOWING FORM HAS BEEN DELETED FROM THE SUBMITTAL REQUIREMENTS:
☐ ATTACHMENT B, REFERENCES: We are removing the requirement for references from this bid.
B. REQUEST FOR INFORMATION
Question 1:
If we have a $199 minimum order per delivery to qualify for free shipping, should we submit a bid with our terms, or will this be an automatic disqualification from a possible award?
Answer 1: Please make a note detailing the minimum order to quality for free shipping on the Price Schedule. It will not disqualify a solicitation response.
Question 2:
If we have done business with Seminole County Public Schools since 1982 but do not currently have any formal awarded contracts, do we still need to submit the 3 references?
Answer 2: We are removing the requirement for references. See section A above.
Question 3:
In the event that international tariffs are imposed by the U.S. government, some products or parts manufactured outside the United States may incur a tariff surcharge. If this surcharge applies to any of your district's orders, you will be notified of any price increases before we process your purchase order. Will this stipulation be allowed if we supply the district with manufacturer letter(s) that support the price increase(s) during the duration of the contract?
Answer 3: Prices submitted in response to the solicitation need to be held for the full term. We will consider a surcharge to cover tariffs however documentation must be provided to justify the tariff surcharge. Tariff surcharges will be based on the purchase order date.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127
Addendum No. 1 Page 2 of 2 24250087B-VG – Art Supplies
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.
Sincerely, Gregory A. Long
Gregory A. Long, MBA, CPPO, C.P.M.
Director of Purchasing and Distribution Services
Attachment
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
File details come from the government source that posted it. Updated .