Addendum_1_-_24250087B-VG_-_Art_Supplies.pdf
PDF 109 KB Posted
- Attached to
- Art Supplies
- Solicitation number
- 24250087B-VG
- Issued by
- Florida
About this file
Addendum No. 1 is issued by the School Board of Seminole County Florida's Purchasing and Distribution Services Department for Invitation to Bid (ITB) #24250087B-VG for Art Supplies. The addendum, dated April 9, 2025, modifies the original bid documents by removing the requirement for references and provides clarification on three vendor questions. The solicitation opening date remains April 16, 2025 at 1:00 P.M. EST, with a note that late submissions will not be accepted. Key modifications include allowing vendors to note minimum order requirements for free shipping on the Price Schedule and addressing potential tariff surcharges, with the stipulation that prices must be held for the full contract term.
The addendum provides specific guidance on vendor inquiries, including confirmation that a $199 minimum order for free shipping will not disqualify a bid response and that tariff surcharges may be considered if proper documentation is provided. Vendors are required to complete and return an acknowledgment form, signing and dating it to confirm receipt of the addendum. The document maintains the original ITB's core requirements while offering clarification on submission details, emphasizing that the School Board will consider tariff-related price adjustments on a case-by-case basis, with surcharges based on the purchase order date.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Addendum No. 1 Page 1 of 2 24250087B-VG – Art Supplies
ADDENDUM No. #1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT: Victoria Gonzalez, Procurement Agent III Wednesday, April 9, 2025 Phone: 407-320-0262, Email Address: gonzalvm@scps.k12.fl.us
SOLICITATION TITLE & NUMBER:
24250087B-VG – Art Supplies
SOLICITATION OPENING DATE & TIME:
April 16, 2025 at 1:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB NO.
24250087B-VG, Art Supplies.
A. THE FOLLOWING FORM HAS BEEN DELETED FROM THE SUBMITTAL REQUIREMENTS:
☐ ATTACHMENT B, REFERENCES: We are removing the requirement for references from this bid.
B. REQUEST FOR INFORMATION
Question 1:
If we have a $199 minimum order per delivery to qualify for free shipping, should we submit a bid with our terms, or will this be an automatic disqualification from a possible award?
Answer 1: Please make a note detailing the minimum order to quality for free shipping on the Price Schedule. It will not disqualify a solicitation response.
Question 2:
If we have done business with Seminole County Public Schools since 1982 but do not currently have any formal awarded contracts, do we still need to submit the 3 references?
Answer 2: We are removing the requirement for references. See section A above.
Question 3:
In the event that international tariffs are imposed by the U.S. government, some products or parts manufactured outside the United States may incur a tariff surcharge. If this surcharge applies to any of your district's orders, you will be notified of any price increases before we process your purchase order. Will this stipulation be allowed if we supply the district with manufacturer letter(s) that support the price increase(s) during the duration of the contract?
Answer 3: Prices submitted in response to the solicitation need to be held for the full term. We will consider a surcharge to cover tariffs however documentation must be provided to justify the tariff surcharge. Tariff surcharges will be based on the purchase order date.
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127
Addendum No. 1 Page 2 of 2 24250087B-VG – Art Supplies
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at gonzalvm@scps.k12.fl.us or by phone at 407.320.0262.
Sincerely, Gregory A. Long
Gregory A. Long, MBA, CPPO, C.P.M.
Director of Purchasing and Distribution Services
Attachment
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
File details come from the government source that posted it. Updated .