Addendum 01 ARFQ DOT2700000034.PDF

Date Printed: Oct 16, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Highways

Proc Folder: 2076884 Reason for Modification:

Doc Description: STEEL D1 ADDENDUM 01

Proc Type: Agency Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-10-16 2026-10-20 10:30 ARFQ 0803 DOT2700000034 2

BID RECEIVING LOCATION

PROCUREMENT DIVISION

DIVISION OF HIGHWAYS

BLDG 6 RM 340A

1900 KANAWHA BLVD E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

James F Moffatt 304-414-0815 james.f.moffatt@wv.gov

Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation

Date Printed: Oct 16, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

ADDENDUM 01

ADDENDUM 01 IS ISSUED FOR THE FOLLOWING REASONS:

1. MODIFY SPECIFICATIONS OF PRODUCT OR SERVICE

BEING SOUGHT.

2. TO ATTACH RESPONSES TO QUESTIONS FROM VENDORS

NO OTHER CHANGES

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS WV DIVISION OF HIGHWAYS

DISTRICT ONE HQ D-1 EQUIPMENT SHOP

1340 SMITH ST 1311 SMITH STREET

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price

1 2-1/2" X 2-1/2" X 1/8" SQUARE TUBING

ASTM A500 GRADE B-12ft

10.00000 EA

Comm Code Manufacturer Specification Model # 11101704

Extended Description:

2-1/2" X 2-1/2" X 1/8" SQUARE TUBING

ASTM A500 GRADE B. 12ft length.

Date Printed: Oct 16, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS WV DIVISION OF HIGHWAYS

DISTRICT ONE HQ D-1 EQUIPMENT SHOP

1340 SMITH ST 1311 SMITH STREET

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price

2 1" X 1" X 1/8" SQUARE TUBING

ASTM A513-12ft

18.00000 EA

Comm Code Manufacturer Specification Model # 11101704

Extended Description:

1" X 1" X 1/8" SQUARE TUBING

ASTM A513 12ft length.

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS WV DIVISION OF HIGHWAYS

DISTRICT ONE HQ D-1 EQUIPMENT SHOP

1340 SMITH ST 1311 SMITH STREET

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price

3 PLATE ASTM A36

1/4" X 17" X 96"

1.00000 EA

Comm Code Manufacturer Specification Model # 11101704

Extended Description:

PLATE ASTM A36

1/4" X 17" X 96"

SCHEDULE OF EVENTS

Line Event Event Date

1 TECHNICAL QUESTION DUE BY 10AM EST 2026-10-16

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012

ATTACHMENT A

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways District 1 (Buildings and Grounds and St.Albans) to establish a contract for the one time purchase of a Steel Pieces.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 "Contract Item" means Structural Steel as described and detailed in the attachments.

2.2“Pricing Page” means the pages, contained in WVOASIS or attached as Exhibit

A, upon which the Vendor should list its proposed price for the Contract Items

2.3“Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 2-½” X 2-½” X ⅛” SQUARE TUBING ASTM A500 GRADE B (Length 12ft per piece)

3.1.1.1 2-½” X 2-½” X ⅛” SQUARE TUBING ASTM A500 GRADE B"

structural steel must meet the standards of AASHTO M270, Grade 50 (ASTM A709 Grade 50) Steel, New. (Length 12ft per piece)

3.1.2 1” X 1” X ⅛” SQUARE TUBING ASTM A513 (Length 12ft per piece) 3.1.2..1. 1” X 1” X ⅛” SQUARE TUBING ASTM A513 structural steel must meet the standards of AASHTO M270, Grade 50 (ASTM A709 Grade 50) Steel, New. (Length 12ft per piece)

3.1.3 PLATE ASTM A36 ¼” X 17” X 96”

3.1.3..1. PLATE ASTM A36 ¼” X 17” X 96” structural steel must meet the standards of AASHTO M270, Grade 50 (ASTM A709 Grade 50) Steel, New.

4. CONTRACT AWARD:

5.

5.1Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost.

6. PAYMENT:

6.1Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

7. DELIVERY AND RETURN:

7.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within 30 working days after receiving a purchase order or notice to proceed. Contract items ( Steel Plate) must be delivered to the Agency at 2334 MacCorkle Ave, St.Albans WV 25177, please give Jason Nickey (304)-722-0600. Steel Square Tubing must be delivered to the Agency at 801 Ruffner Ave Charleston WV, 25301, please give Douglas Brown (681)-317-2876. Please give 24 hours in advance of delivery to schedule necessary personnel and equipment for unloading. Delivery is an integral part of this purchase order and failure to comply will be cause to initiate a WV-82, Vendor Performance Form. This form will officially notify the West Virginia Division of Purchasing and Vendor of unsatisfactory performance in the execution of this purchase order and the requirements herein.

7.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

7.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

7.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

7.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

8. VENDOR DEFAULT:

8.1 The following shall be considered a vendor default under this Contract.

8.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

8.1.2 Failure to comply with other specifications and requirements contained herein.

8.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

8.1.4 Failure to remedy deficient performance upon request.

8.2 The following remedies shall be available to Agency upon default.

8.2.1 Immediate cancellation of Contract.

8.2.2 Immediate cancellation of one or more orders issued under this Contract.

8.2.3 Any other remedies available in law or equity.

ARFQ DOT27*34- Steel for District 1

Technical Questions

1) Question: What are the required lengths of line items 1 & 2 on the subject line solicitation?

Answer: 12ft for all pieces on both lines. Line #1 qty of 10, line # 2 qty of 18.

2) Question: Please confirm whether the listed ASTM A500 Grade B and ASTM A513 specifications are sufficient, or if ASTM A709 Grade 50 certification is additionally required.

Answer: They both are acceptable.

3) Question: Are standard 20-foot or 24-foot lengths acceptable?

Answer: Yes, it is acceptable.

Revised 11/1/2022

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To modify specifications of product or service being sought.

2. To attach vendor questions and responses.

No other changes