ADD 1 ARFQ DOT27 26.pdf

Date Printed: Sep 24, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05

State of West Virginia Agency Request for Quote

Highways

Proc Folder: 2056979 Reason for Modification:

Doc Description: Addendum 1: Grassy Creek Bridge Rebar 0967 Addendum 1

Proc Type: Agency Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2026-09-23 2026-09-30 10:30 ARFQ 0803 DOT2700000026 2

BID RECEIVING LOCATION

PROCUREMENT DIVISION

DIVISION OF HIGHWAYS

BLDG 6 RM 340A

1900 KANAWHA BLVD E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Rebecca D Plants

(304) 675-0853 rebecca.d.plants@wv.gov

Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation

Date Printed: Sep 24, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum 1 is issued for the following reason:

1. Attachment of vendor questions and responses

2. Modify specifications of product or service being sought by adding Exhibit B information

No other changes.

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS

DISTRICT NINE DISTRICT NINE - STORAGE

LOT

146 STONEHOUSE RD 331 BRUSH RD

LEWISBURG WV LEWISBURG WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 #4 Rebar, Straight, Epoxy Coated 1242.99000 LB

Comm Code Manufacturer Specification Model # 11101704

Extended Description:

#4 Rebar, Straight, Epoxy Coated

INVOICE TO SHIP TO

DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS

DISTRICT NINE DISTRICT NINE - STORAGE

LOT

146 STONEHOUSE RD 331 BRUSH RD

LEWISBURG WV LEWISBURG WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 #4 Rebar, Bent, Epoxy Coated 597.22000 LB

Comm Code Manufacturer Specification Model # 11101704

Extended Description:

#4 Rebar, Bent, Epoxy Coated

Date Printed: Sep 24, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05

SCHEDULE OF EVENTS

Line Event Event Date

1 TECH QUES DEADLINE 10AM ET 2026-09-28

Document Phase Document Description Page

DOT2700000026 Draft Addendum 1: Grassy Creek Bridge Rebar 0967

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012

ATTACHMENT A

TECHNICAL QUESTIONS

ARFQ DOT2700000026 Grassy Creek Bridge Rebar 0967

1. QUESTION: Could you please provide the applicable drawings/details for the rebar requirements referenced in the solicitation? We would like to review the drawings to ensure our quotation accurately reflects the required dimensions, bends, configurations, and specifications for the #4 Rebar, Straight, Epoxy Coated and #4 Rebar, Bent, Epoxy Coated items.

2. RESPONSE: Please see Exhibit B on the solicitation. All required drawings, dimensions, and bends can be found in that document.

REQUEST FOR QUOTATION

ARQS DOT2600000117 Grassy Creek Bridge Rebar

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Highways to establish a contract for the one time purchase of epoxy coated rebar.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” means epoxy coated rebar as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division..

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 #4 Rebar, Straight, Epoxy Coated – 1242.99 lbs.

3.1.1.1 #4 rebar must be grade 60 AASHTO M31 (ASTM A615) Coating

M284. Rebar must be cut to specifications on attached drawing (Exhibit B).

3.1.2 #4 Rebar, Bent, Epoxy Coated – 597.22 lbs.

3.1.2.1 #4 rebar must be grade 60 AASHTO M31 (ASTM A615) Coating

M284. Rebar must be cut to specifications on attached drawing (Exhibit B).

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by inputting the Unit Price for each item number and multiply by the Quantities to calculate the total cost for each. The Total cost for each item number shall be added together to calculate the total bid amount. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.

Vendor shall deliver the Contract Items within 15 working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at 331 Brush Road Lewisburg, WV 24901.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.

Item Number

Quantity Unit of

Measure Description Unit Price

Extended Amount

1 1242.990 LBS #4 Rebar, Straight, Epoxy Coated

2 597.220 LBS #4 Rebar, Bent, Epoxy Coated

TOTAL

Exhibit A

Revised 11/1/2022

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. Attachment of vendor questions and responses

2. Modify specifications of product or service being sought by adding Exhibit B information

No other changes.