Acceptance_of_Offer_Form_2026.pdf

This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, related to a critical incident psychological services contract for the Phoenix Police Department. The solicitation was issued by the City of Phoenix Finance Department's Central Procurement Division as a Request for Qualifications (RFQu) for a five-year contract commencing on or about November 1, 2026. The services include comprehensive post-critical incident support, counseling, consultation, trauma-related mental health services, and training for law enforcement personnel. A non-mandatory pre-offer conference was held on April 24, 2026, at 9:00 AM via WebEx, with written inquiries due by May 1, 2026, and proposal responses due May 12, 2026, at 2:00 PM. The contract term is five years from the effective date, which is upon award by City Council and signature and recording by the City Clerk's department, with termination occurring at the end of the term, any exercised extensions, or pursuant to contract termination provisions.

Pricing will be firm and fixed for the initial one-year period, with annual price increase requests permitted thereafter with 60 days' notice and supporting documentation. Required qualifications include clinical psychologists or master's level clinicians licensed in Arizona with trauma-related mental health experience specific to public safety and a minimum five-year business operation history. The contractor must provide 24/7 emergency response capability within two hours and maintain a base of operations within the Phoenix metropolitan area. Insurance requirements include commercial general liability of $2,000,000, automobile liability of $1,000,000, professional liability of $2,000,000, and workers' compensation at statutory limits. Evaluation criteria are weighted as experience and qualifications (50 percent), method of approach (37.5 percent), and fee schedule (20 percent). Contractors must comply with Disadvantaged Business Enterprise requirements, the Immigration Reform and Control Act of 1986, and Arizona's legal worker requirements verified through E-Verify. No incumbent vendor or current contractor is identified in the available solicitation materials, and no specific contract award value or budget range is disclosed.