A04_JEFF_Water_Based_Fire_Protection_Systems_ITM_SOW_2022_rev_08_25_22_ls.pdf

SCOPE OF WORK

INSPECTION AND TESTING OF FIRE ALARM AND

WATER-BASED FIRE PROTECTION SYSTEMS AT

Gateway Arch National Park

PART 1 - GENERAL

1.1 Description of Work

In accordance with this scope of work and the requirements specified herein, and with National Park

Service (NPS) Reference Manual 58 (Structural Fire Management), National Fire Protection

Association (NFPA) standards and codes referenced in Section 1.5 of this scope and all other applicable

NFPA codes, and Federal, State and local codes and regulations, Contractor shall provide all labor, supervision, equipment, tools, travel, parts and materials necessary to properly inspect structural fire backflow systems at Gateway Arch National Park, hereinafter known as “Park”, as specified herein.

The systems will include:

1. Fire sprinkler systems including backflows, standpipes, and sprinkler heads

2. Alarm system components

Inspections are for each of two buildings (Arch Complex (19274) and Grounds Maintenance Complex

(19288)) ensuring compliance and operation. The government has the option to issue a single contract to a company performing ITM on both the sprinkler and alarm systems, or, if more advantageous to the government, to break them up by specialty. This procurement is for a Base Year and 4-option years, however, only the base year is guaranteed.

1.2 Qualifications

Contractor will have to interface with local code enforcement officials so they shall be a company licensed by the State of Missouri, or granted reciprocity through an agreement with their state, to perform, and specializing in, the inspection, testing, and maintenance (ITM) and repair of water-based fire protection systems, components, and appurtenances.

1.3 Experience

Contractor shall have continuously performed ITM and repair of fire detection and notification systems, components, and appurtenances for the past five years.

1.4 Definitions

Authority Having Jurisdiction (AHJ): The organization, office, or individual responsible for approving equipment, materials, an installation, or a procedure. The NPS Regional Structural Fire Management

Officer is the AHJ for this project (Don Boucher).

Backflow Preventer: A device designed to prevent the flow of water or other liquids, mixtures, or substances into the distributing pipes of a potable supply of water from any source or sources other than its intended source.

CO: Contracting Officer

COR: Contracting Officer’s Representative

Emergency Impairment: A condition where a water-based fire protection system or portion is out of order due to an unexpected occurrence, such as a ruptured pipe, an operated sprinkler, or an interruption of the water supply to the system.

Fire Pump: A pump supplying water at the flow and pressure required by water-based fire protection systems.

Impairment: A shutdown of a system or portion thereof.

Inspection, Testing, and Maintenance Service: A service program provided by a qualified contractor or qualified owner’s representative in which all components unique to the property’s systems are inspected and tested at the required times and necessary maintenance is provided. This program includes logging and retention of relevant records.

Inspection: A visual examination of a system of portion thereof to verify that it appears to be in operating condition and is free of physical damage.

Testing: A procedure used to determine the status of a system as intended by conducting periodic physical checks on water-based fire protection systems such as water-flow tests, fire pump tests, alarm tests, and trip tests of dry pipe, deluge, or pre-action valves at intervals specified in the appropriate chapter(s) of

NFPA 25.

Preplanned Impairment: A condition where a water-based fire protection system, or a portion thereof, is out of service due to work that has been planned in advance.

Private Fire Service Main: The pipe and its appurtenances located on private property between a source of water and the base of the riser for automatic sprinkler systems, that can include supply and distribution piping installed aboveground, in trenches, and inside or outside of buildings.

Qualified: Having knowledge of the installation, construction, or operation of water-based fire protection systems, their components and appurtenances, and the hazards involved.

Sprinkler System:

Wet Pipe and Antifreeze Sprinkler - A sprinkler system employing automatic sprinklers attached to a piping system containing water and connected to a water supply so that water discharges immediately from sprinklers opened by heat from a fire.

Standpipe System (to include Dry and Wet Standpipes): An arrangement of piping, valves, hose connections, and allied equipment installed in a building or structure, with the hose connections located in such a manner that water can be discharged in streams or spray patterns through attached hose and nozzles, by means of connections to water supply systems or by means of pumps, tanks, and other equipment necessary to provide adequate supply of water to the hose connections.

System Riser: The aboveground horizontal or vertical pipe between the water supply and the mains (cross or feed) that contains a control valve (either directly or within its supply pipe), pressure gauge, drain, and a waterflow alarm device.

1.5 References (Work shall comply with the most recent release of the NFPA code or standard listed below)

• NFPA 13 (Standard for the Installation of Sprinkler Systems)

• NFPA 25 (Inspection, Testing and Maintenance of Water-Based Fire Protection Systems)

• NFPA 70 (National Electrical Code)

• NFPA 72 (National Fire Alarm Code)

• NFPA 101 (Life Safety Code)

1.6 Location

See Attachment “JEFF Map & Bldg Locations” for directions and building locations. All buildings are located within Gateway Arch National Park, St. Louis, MO.

PART 2 - CONTRACT HOURS AND RESPONSE TIMES

2.1 General

All inspection and testing services shall be scheduled to be performed during regular working hours, as described herein. All services shall be performed in a timely and professional manner to provide the best possible protection of the building occupants and property of the Park.

2.2 Regular Working Hours

Regular working hours are from 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding federally observed holidays.

2.3 Overtime Hours

Only emergency repairs shall be authorized during overtime hours (4:01 p.m. to 7:59 a.m.). All overtime work must be approved by the AHJ and the COR prior to being initiated.

2.4 Weekends and Federally Observed Holidays

Only emergency repairs shall be authorized during weekends and holidays.

2.5 Schedule of Work - SUBMITTAL

Schedule of work shall be prepared and submitted to the Park for approval 5 days in advance. Park will prepare reply to submitted schedule within 24 hours.

Schedule shall include Location Number, Location Name, and Estimated Time for Inspection, Testing and Maintenance.

Park will notify building occupants of approved schedule of work.

Part 3 - Reports

3.1 Written Reports

Contractor shall prepare written reports of the testing and maintenance results using NPS forms for each location/asset. These completed reports shall be presented to the Park after all work is completed.

• Wet Pipe ITM Form (Form AS-1A-Wet)

• Dry Pipe ITM Form (Form AS-2A-Dry)

• Backflow Prevention Assembly Test Form (Form BF-1)

3.2 Contractor Version of Inspection Forms

Where the Contractor is required, by their own company policy, or local or State requirement, to complete their company inspection form the Contractor shall submit to the Government signed copies of both NPS form and their company form (only the NPS form is required to be in electronic .PDF format).

3.3 Report Submission

Contractor shall submit hard copy, and computer file (.PDF) version, of all inspection reports.

The .PDF versions shall be one file per inspection – reports shall not be bundled into a single

.pdf file. The fill name of each .PDF file shall follow the following naming convention –

Asset ID No. and Building Name- Park Alpha Code – Inspection Date

19274 Arch Visitor Center-JEFF- XX/XX/XXXX

19288 Grounds Maintenance Complex-JEFF-XX/XX/XXXX

Part 4 - Inspection and Testing; Maintenance and Repairs

4.1 Inspection and Testing; Maintenance and Repairs

Counts specified below are projections based on the Park’s most current information available at the time of bid release, and may vary depending upon contract award date, service history, and other factors. At a minimum, the contractor shall perform all required annual inspection, testing, and maintenance, as defined in and by NFPA 13 and 25, and this scope of work.

4.2 Collection and Disposal of Fluids

The Contractor shall make provisions for the proper collection and off-site transportation and proper disposal of any antifreeze solutions, and other fluid additives, used during flushing or testing of the systems and components identified herein. Diversion of antifreeze solutions and other fluids onto the ground or into drains or waterways is not approved. The collection, transportation and disposal of antifreeze solution and other fluids used during flushing and testing shall be in accordance with applicable

Federal, State, and local wastewater collection, transportation, and disposal standards and procedures.

4.3 Wet Pipe Fire Sprinkler Systems (7 Risers)

Wet pipe fire sprinkler system inspection and testing shall be performed in accordance with this Scope of Work, and NFPA 25.

Location Asset

ID No. ID No. Location Description System Description Sq. Ft. Qty

19274 1635433 Gateway Arch Visitor Center Fixed Fire Suppression System 150580 SF

19288 1676851 Grounds Maintenance Complex and Ranger

Sub Station Fixed Fire Suppression System 35,764.91 1

4.4 Backflow Prevention Assemblies

Backflow prevention assemblies shall have inspection and testing performed in accordance with this

Scope of Work, and NFPA 25.

4.5 Obstruction Investigation

Where the initial fire sprinkler inspection and testing indicates a possible obstruction, the Contractor shall perform obstruction investigation, in accordance with the most recent release of NFPA 13 and NFPA 25.

4.6 Deficiency Recording

Deficiencies discovered or required repairs beyond the work authorized under this scope of work, shall be document and provided to the park as an itemized proposal of services. No repair, beyond what is allowed by this scope of work, shall be performed without being first reviewed by the COR and/or AHJ and approved by the Contracting Officer. Repairs shall be performed by certified and/or licensed contractor personnel.

▪ Document deficiencies discovered and prepare an itemized cost proposal for necessary repairs beyond this contract.

Part 5 - DELIVERABLES

5.1 Protection of Persons and Property

The Contractor shall take all necessary precautions for the protection of persons and property, including the Park’s employees, park partners, concessionaires, park visitors, and the general public. Any damages to Park property resulting from the Contractor’s performance of the contract shall be repaired to the

Park’s satisfaction at the Contractor’s expense. All repairs must be approved by the Park prior to being initiated.

5.2 Inspection Schedule

After contract award, the Contractor shall coordinate a fire protection system inspection and testing schedule with the Park as described in Part 2.5 Schedule of Work.

5.3 Ownership of Information

All professional and technical information developed under this contract, and all work sheets, reports, and related data shall become the property of the Park, and the contractor agrees to deliver reproducible signed copies of such documents to the Park on completion of the services hereunder, or at the Park’s request.

5.4 Contacts

The NPS Contracting Officer shall designate a Contracting Officer’s Representative (COR) who shall have authority to direct the Contractor’s performance in matters relating to policy, information requirements and procedural requirements related to the contract work. The COR will monitor the contract and the performance of the Contractor and any subcontractors. COR contact information will be provided to the Contractor at the time the Contract is awarded.

5.5 Acceptance of Work

Completion of all work performed under the contract shall be subject to final acceptance by the Park. The

Contractor shall promptly correct all work rejected by the Park as faulty, defective, or failing to conform to the contract, whether observed before or after substantial completion of the work, and whether or not inspected, tested, or completed. The Contractor shall bear all costs of correcting such rejected work.

5.6 Right to Add or Delete Sites

The Park reserves the right to add or delete fire suppression systems, or related components, during the contract period. Contractor agrees to extend bid pricing to any fire suppression system or related component added to the contract.

5.7 Invoices

Invoices shall be submitted to COR for review and approval. Once approved notification will be provided to Vendor for submittal to IPP.

Invoice submittal shall include:

▪ Purchase order number

▪ Date service(s) performed

▪ Name of Park and Building, Number of Systems

▪ Detailed description of service(s) performed

▪ Hours worked

▪ Hourly rate(s) charged

▪ Identification of personnel performing work

▪ Parts and materials pricing and markup

5.8 Warranties

Throughout the course of the contract, Contractor shall repair or replace, without additional cost to the

Park, all defective work and replace all defective materials furnished or installed by the Contractor.

Contractor shall provide parts and equipment warranties from the manufacturers that are the standard, published warranties on the manufacturers’ letterhead. All warranty items shall be full term, not prorated for the partial year of installation.

5.9 Access

Prior to being granted access to the buildings, contractor will submit staff id’s of all employees who will be working onsite, to park to be run through a background investigation. Any employee with a felon or outstanding warrant/tickets will be denied access to the site.

All Contractor representatives shall be required to present verification of employment with the following information prior to beginning work.

▪ Employer ID card

▪ Date of birth

▪ Current drivers license number

▪ Business address

▪ Office and cell phone numbers

5.10 Special Provisions

It is recommended to review the park Law and Policies including the Superintendents Compendium:

Laws & Policies - Gateway Arch National Park (U.S. National Park Service) (nps.gov)

A. Weapons, guns, and knives unrelated to the work activities shall not be allowed on the work site or in vehicles parked on Park property. The Contractor shall be responsible for notifying all workers of this requirement.

a. Due to limited onsite parking, parking may be available at a number of commercial parking garages within walking distance from the park.

i. It is recommended that all vehicles be locked with equipment, tools and personal items stowed out of site in the park and any commercial parking facility in down town St. Louis.

B. Alcoholic beverages shall not be allowed on the work site or in vehicles parked on Park property. The

Contractor shall be responsible for notifying all workers of this requirement.

C. Smoking shall be limited to designated areas.

D. All Contractor’s workers shall comply with the Park’s regulations regarding tobacco use. The Contractor shall be responsible for notifying all workers of this requirement.

E. Park personnel will not accept materials or equipment deliveries for the Contractor.

- - END OF SECTION - -

Park Map https://www.nps.gov/jeff/learn/management/lawsandpolicies.htm