9-Exhibit B – Revised Cost Proposal Form.xlsx

XLSX spreadsheet 42 KB Posted Sep 4, 2026

Attached to: ADA Paratransit Operations and Maintenance and Related Services
Solicitation number: 2027-PT-01
Issued by: Alameda County, California

About this file

Written by GovTribe AI · Sep 29, 2026

This is a Cost Proposal Workbook for RFP No. 2027-PT-01, issued jointly by the Central Contra Costa Transit Authority (County Connection) and the Livermore Amador Valley Transit Authority (LAVTA), for ADA paratransit operations and maintenance services. The procurement encompasses multiple service programs: County Connection LINK (66,000 billable hours annually), Wheels Dial-A-Ride (19,000 billable hours), One-Seat Ride (27,500 billable hours), Non-Emergency Medical Transportation (2,000 to 8,000 billable hours across three years), Alamo Creek Shuttle (approximately 2,540 billable hours), plus emergency mitigation and special transportation services. The contract begins July 1, 2027, and continues through June 30, 2030, with a three-year base term. Proposers must submit fixed monthly fees by volume band, hourly rates per billable hour for each service program, and a one-time contract transition cost. Evaluation quantities are established at the Base band of 100,000 to 135,000 combined billable hours annually, with Low (88,000–99,999 hours) and High (135,001–165,000 hours) band options for pricing purposes only.

Proposers must complete the Cost Proposal Workbook with disclosure of subcontracting shares, deadhead treatment, fuel billing basis, and detailed cost build-ups in the Cost Detail tab demonstrating how fixed fees and hourly rates were derived from labor and non-labor expenses. The workbook requires reconciliation of cost detail to the Year 1 evaluated price within $500, with out-year escalators documented for Years 2 and 3. Fuel for County Connection and LAVTA-provided vehicles is treated as a pass-through cost reimbursed at actual expense with original invoices; proposers may identify additional pass-through items for approval. The evaluated price consists of the Base band monthly fixed fee multiplied by 12 months, plus hourly rates multiplied by evaluation hours for each service program, plus any one-time transition cost. Proposers must provide staffing plans showing headcount commitments at each volume band, including four key management positions and at least two road supervisors, and must certify that all rates include labor, materials, taxes, insurance, profit, overhead, and subcontractor costs except identified pass-through items. The incumbent contractor, Transdev, holds the current contract expiring June 30, 2027.

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Other files

File	Type	Posted
5-Pre-Bid Presentation ADA Paratransit.pptx	PPTX presentation	Sep 4, 2026
1-Solicitation - ADA Paratransit Operations and Maintenance.pdf	PDF	Sep 4, 2026
2-RFP 2027-PT-01 Addendum 1.pdf	PDF	Sep 4, 2026
4-Pre-Bid Meeting Agenda.pdf	PDF	Sep 4, 2026
8-RFP 2027-PT-01 Addendum 2.pdf	PDF	Sep 4, 2026
7-RFP 2027-PT-01 Addendum 2.pdf	PDF	Sep 4, 2026
3-Pre-Bid Conference Attendance Sheet.pdf	PDF	Sep 4, 2026
6-Exhibit B – Revised Cost Proposal Form.xlsx	XLSX spreadsheet	Sep 4, 2026

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Read Me

RFP No. 2027-PT-01 – Cost Proposal Workbook (Addendum No. 2) – READ ME
ABOUT THIS WORKBOOK
1. What this workbook is
• This workbook is the Cost Proposal for RFP No. 2027-PT-01. Each tab is part of the proposal.
– Exhibit B (Amended) is the signed summary page. Its values come from the other tabs.
– Year 1, Year 2, and Year 3 show the proposed fixed fees by volume band and the hourly rates for each contract year.
– Cost Detail shows the required disclosures, the Year 1 cost build-up, the allocation by program, the reconciliation, the out-year escalators, and the start-up detail.
• Each tab has a space for initials and a date. The signature on Exhibit B applies to the whole workbook.
2. How the tabs fit together
• The tabs work best in this order: Read Me, Cost Detail, Year 1, Year 2 and Year 3, Exhibit B.
• Cost Detail builds the Year 1 costs from the bottom up. Section 5 shows the monthly fixed fee and the average hourly rate that the build-up implies.
• The Year 1 tab holds the proposed fees and rates. The Base band fee flows to the rate table. The Year 1 evaluated price and the cost detail are expected to agree within $500.
• Year 2 and Year 3 hold the out-year fees and rates. Section 6 of Cost Detail explains the year-over-year changes.
• Exhibit B collects the linked values, the proposed pass-through items, and the signature.
3. Cell conventions
• Yellow cells are for Proposer entry. The yellow clears when a value is entered.
• Blue text is a Proposer entry. Black text is a calculation. Green text is a link from another tab; a green cell shows the value of the yellow cell it points to.
• Values can be numbers or formulas. The arithmetic is verified during evaluation.
4. Sheet protection
• The password for all tabs is "password" (all lowercase).
• The tabs are protected so that formulas and links are not changed by accident; the links to Exhibit B depend on the existing cells keeping their labels and positions. Protection does not limit what a Proposer can enter. While a tab is protected, only the yellow cells can be selected. Proposers can unprotect a tab to add rows or supporting calculations, or disregard the protection as they see fit.
5. How the cost proposal is evaluated
• The quantities on the Year tabs are evaluation quantities. They are not a guarantee, a minimum, or a maximum of volume.
• The evaluated price for each year is the Base band fee × 12, plus each hourly rate × its evaluation hours. Year 1 also includes the one-time transition amount.
• Cost proposals will be normalized to a common basis before scoring, using each Proposer's disclosed subcontracting share, deadhead and fuel treatment, and the FY2026 statistics below. This lets proposals with different delivery models be compared on total cost to the agencies.
• The Cost Detail tab is evaluated for completeness, reasonableness, and consistency with the technical proposal.
6. Billable hours, deadhead, and fuel
• Billable hours are revenue hours plus deadhead hours, as defined in Part 2. They do not include driver meal breaks, fueling, servicing, or maintenance testing.
• In FY2026, deadhead on prime-operated service was 22% to 27% of prime billable hours by program, and 25% overall. A planning assumption of up to about 25% is consistent with this experience. It is a guideline, not a requirement or a cap.
• Under the predecessor contract, deadhead on subcontracted service and subcontractor miles were not billable or reimbursable, and each subcontractor paid for its own fuel. The RFP does not fix the billing basis for subcontracted service under the new CONTRACT. Each Proposer states its proposed basis in Cost Detail Section 1 and can propose an alternative.
• Fuel for County Connection and LAVTA provided vehicles is a pass-through cost.
1. FY2026 actual service statistics by program and delivery mode (July 2025 – June 2026)
Program / provider	Trips	Revenue hours	Deadhead hours	Billable hours	Revenue miles	Deadhead miles	Reimbursable (fuel) miles
County Connection LINK
Prime contractor	73,704	36,250	12,409	48,657	546,260	177,077	723,337
Subcontractors	21,230	17,484	4,659	17,484	293,708	59,832	0
Total	94,934	53,734	17,068	66,141	839,968	236,909	723,337
Subcontractor share	22.4%	32.5%	27.3%	26.4%	35.0%	25.3%	0.0%
Wheels Dial-A-Ride
Prime contractor	7,881	3,052	1,143	4,195	44,578	28,213	72,790
Subcontractors	20,099	14,629	2,683	14,629	187,537	30,669	0
Total	27,980	17,681	3,826	18,824	232,115	58,882	72,790
Subcontractor share	71.8%	82.7%	70.1%	77.7%	80.8%	52.1%	0.0%
One-Seat Ride
Prime contractor	7,421	7,616	2,204	9,820	179,703	39,330	219,032
Subcontractors	16,886	17,664	6,132	17,664	419,572	86,495	0
Total	24,307	25,280	8,336	27,484	599,275	125,825	219,032
Subcontractor share	69.5%	69.9%	73.6%	64.3%	70.0%	68.7%	0.0%
Source: County Connection service data query, FY2026. Billable hours and reimbursable (fuel) miles reflect the predecessor contract's billing rules: deadhead hours on subcontracted service were not billable, and no subcontractor miles were reimbursable. Figures are provided for information; Proposers should draw their own conclusions.
2. Evaluation quantities (Year 1) and their basis
Program	Evaluation quantity (billable hours)	FY2026 billable hours (Section 1)	Figure cited in Part 2 §2.1	Basis
County Connection LINK	66,000	66,141	71,000	FY2026 billable hours, rounded. The Part 2 §2.1 figure was total vehicle hours (revenue plus all deadhead) and included One-Seat Ride hours attributed to LINK; restated by Addendum No. 1.
Wheels Dial-A-Ride	19,000	18,824	18,000	FY2026 billable hours, rounded; restated by Addendum No. 1.
One-Seat Ride	27,500	27,484	23,500	FY2026 billable hours, rounded; restated by Addendum No. 1 to correct hours previously attributed to LINK.
Non-Emergency Medical Transportation	2,000 / 5,000 / 8,000	n/a	n/a	New program, not yet in operation. Evaluation quantities are ramped across Years 1–3 to reflect an expected gradual build-up; neither a minimum nor a guarantee. County Connection may authorize any volume, including none.
Alamo Creek Shuttle	Calculated	n/a	n/a	Service span per Part 2 §2.1.5 (7.5 revenue hours per weekday) plus a 2.5-hour deadhead allowance, 10.0 billable hours per service day, calibrated to June 2026 billing (220 hours over 22 service days); no service on County Connection-observed holidays. See Section 3.
Emergency mitigation / mutual aid	100	n/a	n/a	Nominal quantity so that all Proposers price this line on a common basis. Typically under 50 hours per year; may be zero; could exceed 200 hours in a declared emergency. Priced separately from special transportation services; the rates need not be equal.
Special transportation services	50	n/a	n/a	Nominal quantity; see above.
Contract transition / start-up (Year 1 only)	1 (lump sum)	n/a	n/a	one-time amount covering all costs of transitioning every program, including NEMT if launched before July 1, 2027. Enter $0.00 if none. Payment timing will be set in the Agreement.
Monthly fixed fee	12 months	n/a	n/a	scheduled by annual volume band (Base 100,000–135,000 / Low 88,000–99,999 / High 135,001–165,000 billable hours, all programs). The Base band fee is evaluated; the Low and High band fees show how the fee changes with volume and are examined for reasonableness. The band is set annually from the adopted service plan, with a mid-year true-up if actual hours run more than 10% from projection; outside the bands either party may request renegotiation.
Addendum No. 2 restates the LINK, Wheels Dial-A-Ride, and One-Seat Ride quantities; the combined total (112,500 billable hours) is unchanged from the RFP as issued. Where Part 2 §2.1 cites different figures, this table governs.
3. Alamo Creek Shuttle – annual billable hours
		Year 1	Year 2	Year 3
Service start		07/01/2027	07/01/2028	07/01/2029
Service end		06/30/2028	06/30/2029	06/30/2030
Billable hours per service day (7.5 revenue + 2.5 deadhead)		10.0	10.0	10.0
Service days (weekdays less observed holidays)		256	254	254
Annual billable hours		2,560	2,540	2,540
Observed holidays (County Connection) – no Alamo Creek service
Independence Day		07/05/2027	07/04/2028	07/04/2029
Labor Day		09/06/2027	09/04/2028	09/03/2029
Thanksgiving Day		11/25/2027	11/23/2028	11/22/2029
Christmas Day		12/24/2027	12/25/2028	12/25/2029
New Year's Day		12/31/2027	01/01/2029	01/01/2030
Memorial Day		05/29/2028	05/28/2029	05/27/2030

Exhibit B (Amended)

EXHIBIT B — COST PROPOSAL FORM (Amended by Addendum No. 2)
RFP No. 2027-PT-01 – Paratransit and Specialized Transportation Services
Proposer (firm name):
This form summarizes the rates and totals entered on the Year 1, Year 2, Year 3, and Cost Detail tabs of this workbook. Values below are linked and should not be typed here. The complete workbook is the Cost Proposal; submit it together with this signed form.
Rate Schedule
Cost Component	Unit	Evaluation quantity (per year)	Year 1	Year 2	Year 3
Monthly fixed fee – Base band (evaluation band)	per month	12 months
Monthly fixed fee – Low band	per month	12 months
Monthly fixed fee – High band	per month	12 months
Contract transition / start-up (one-time)	lump sum	1 (Year 1)		n/a	n/a
County Connection LINK	per billable hour	66,000 hrs
Wheels Dial-A-Ride	per billable hour	19,000 hrs
One-Seat Ride	per billable hour	27,500 hrs
Non-Emergency Medical Transportation	per billable hour	2,000/5,000/8,000 hrs
Alamo Creek Shuttle	per billable hour	≈2,550 hrs (calc.)
Emergency mitigation / mutual aid	per billable hour	100 hrs
Special transportation services	per billable hour	50 hrs
Annual Totals – evaluated at Base volume band (excluding pass-through costs)
Contract Year		Total Annual Cost
Year 1 (includes one-time transition / start-up)		$0.00
Year 2		$0.00
Year 3		$0.00
TOTAL BASE TERM PRICE (Years 1 through 3, excluding pass-through costs)		$0.00
INCOMPLETE: one or more contract years is missing a rate – see the year tabs. TOTAL BASE TERM PRICE is understated.
Pass-Through Costs
Fuel for County Connection and LAVTA provided vehicles shall be submitted as a pass-through cost, reimbursed at actual cost with original invoices. Identify below any other cost proposed for pass-through treatment, together with the basis for that treatment. Costs not identified here and approved by County Connection will be treated as included in the fixed fee or hourly rates.
Proposed pass-through items:

Option year rates are not priced at this time. Adjustments to contract rates for any option term will be handled as provided in Part 1 of this RFP.

The undersigned certifies that the rates stated above include all labor, materials, taxes, insurance, profit, overhead, subcontractor costs, and all other costs necessary to perform the work, except for costs identified above as pass-through; that this form and the Year 1, Year 2, Year 3, and Cost Detail tabs of this workbook together constitute the Proposer's Cost Proposal and are incorporated in this certification; and that the disclosures on the Cost Detail tab are complete and accurate.

Authorized signature:

Printed name and title:

Date:

Year 1

RFP No. 2027-PT-01 – Cost Proposal Workbook (Addendum No. 2) – Contract Year 1 – July 1, 2027 through June 30, 2028
Enter values only in the yellow cells. All other cells are calculated. See the Read Me tab.
Proposer:
Initials of authorized representative:			Date:
Cost Component	Est. Annual Quantity	Unit	Rate per Unit	Extended Amount
Monthly fixed fee (all programs)	12	Months
Contract transition / start-up (one-time, all programs)	1	Lump sum
County Connection LINK	66,000	Billable hours
Wheels Dial-A-Ride	19,000	Billable hours
One-Seat Ride	27,500	Billable hours
Non-Emergency Medical Transportation	2,000	Billable hours
Alamo Creek Shuttle	2,560	Billable hours
Emergency mitigation / mutual aid	100	Billable hours
Special transportation services	50	Billable hours
TOTAL CONTRACT YEAR 1 – evaluated at Base volume band (excluding pass-through costs)				$0.00
INCOMPLETE: 11 rate(s) missing – the TOTAL above is understated.
Monthly fixed fee schedule by annual volume band (all programs combined)
Volume band	Annual billable hours (all programs)	Band midpoint (hours)	Monthly fixed fee
Base band (evaluation band)	100,000 – 135,000	117,500
Low band	88,000 – 99,999	94,000
High band	135,001 – 165,000	150,000
Total evaluation hours, all programs (this contract year)	117,210		Base band
The Base band fee is the evaluated fee and is carried to the rate table above. Outside the bands (below 88,000 or above 165,000 hours) either party may request renegotiation of the fixed fee. Band determination and true-up mechanics will be set in the Agreement.
Quantities are evaluation quantities only – not a guarantee, minimum, or maximum. The monthly fixed fee is priced per month and scheduled by volume band; the evaluated total uses the Base band. Service rows are priced per billable hour (Part 2 definition: revenue hours plus deadhead hours). See the Read Me tab for FY2026 actuals and the basis of each quantity, and the Cost Detail tab for the Year 1 build-up and required disclosures. The contract transition / start-up line is a one-time amount for Year 1 only.

Year 2

RFP No. 2027-PT-01 – Cost Proposal Workbook (Addendum No. 2) – Contract Year 2 – July 1, 2028 through June 30, 2029
Enter values only in the yellow cells. All other cells are calculated. See the Read Me tab.
Proposer:
Initials of authorized representative:			Date:
Cost Component	Est. Annual Quantity	Unit	Rate per Unit	Extended Amount
Monthly fixed fee (all programs)	12	Months
County Connection LINK	66,000	Billable hours
Wheels Dial-A-Ride	19,000	Billable hours
One-Seat Ride	27,500	Billable hours
Non-Emergency Medical Transportation	5,000	Billable hours
Alamo Creek Shuttle	2,540	Billable hours
Emergency mitigation / mutual aid	100	Billable hours
Special transportation services	50	Billable hours
TOTAL CONTRACT YEAR 2 – evaluated at Base volume band (excluding pass-through costs)				$0.00
INCOMPLETE: 10 rate(s) missing – the TOTAL above is understated.
Monthly fixed fee schedule by annual volume band (all programs combined)
Volume band	Annual billable hours (all programs)	Band midpoint (hours)	Monthly fixed fee
Base band (evaluation band)	100,000 – 135,000	117,500
Low band	88,000 – 99,999	94,000
High band	135,001 – 165,000	150,000
Total evaluation hours, all programs (this contract year)	120,190		Base band
The Base band fee is the evaluated fee and is carried to the rate table above. Outside the bands (below 88,000 or above 165,000 hours) either party may request renegotiation of the fixed fee. Band determination and true-up mechanics will be set in the Agreement.
Quantities are evaluation quantities only – not a guarantee, minimum, or maximum. The monthly fixed fee is priced per month and scheduled by volume band; the evaluated total uses the Base band. Service rows are priced per billable hour (Part 2 definition: revenue hours plus deadhead hours). See the Read Me tab for FY2026 actuals and the basis of each quantity, and the Cost Detail tab for the Year 1 build-up and required disclosures.

Year 3

RFP No. 2027-PT-01 – Cost Proposal Workbook (Addendum No. 2) – Contract Year 3 – July 1, 2029 through June 30, 2030
Enter values only in the yellow cells. All other cells are calculated. See the Read Me tab.
Proposer:
Initials of authorized representative:			Date:
Cost Component	Est. Annual Quantity	Unit	Rate per Unit	Extended Amount
Monthly fixed fee (all programs)	12	Months
County Connection LINK	66,000	Billable hours
Wheels Dial-A-Ride	19,000	Billable hours
One-Seat Ride	27,500	Billable hours
Non-Emergency Medical Transportation	8,000	Billable hours
Alamo Creek Shuttle	2,540	Billable hours
Emergency mitigation / mutual aid	100	Billable hours
Special transportation services	50	Billable hours
TOTAL CONTRACT YEAR 3 – evaluated at Base volume band (excluding pass-through costs)				$0.00
INCOMPLETE: 10 rate(s) missing – the TOTAL above is understated.
Monthly fixed fee schedule by annual volume band (all programs combined)
Volume band	Annual billable hours (all programs)	Band midpoint (hours)	Monthly fixed fee
Base band (evaluation band)	100,000 – 135,000	117,500
Low band	88,000 – 99,999	94,000
High band	135,001 – 165,000	150,000
Total evaluation hours, all programs (this contract year)	123,190		Base band
The Base band fee is the evaluated fee and is carried to the rate table above. Outside the bands (below 88,000 or above 165,000 hours) either party may request renegotiation of the fixed fee. Band determination and true-up mechanics will be set in the Agreement.
Quantities are evaluation quantities only – not a guarantee, minimum, or maximum. The monthly fixed fee is priced per month and scheduled by volume band; the evaluated total uses the Base band. Service rows are priced per billable hour (Part 2 definition: revenue hours plus deadhead hours). See the Read Me tab for FY2026 actuals and the basis of each quantity, and the Cost Detail tab for the Year 1 build-up and required disclosures.

Cost Detail

RFP No. 2027-PT-01 – Cost Detail: Required Disclosures, Year 1 Build-Up, and Out-Year Escalators
Complete all yellow cells. This tab explains how the Year 1 fixed fee and hourly rates were built; it is evaluated for completeness, reasonableness, and consistency with the technical proposal, and must reconcile to the Year 1 evaluated price. Sections 2–5 exclude fuel for agency-provided vehicles (pass-through) and the one-time transition / start-up amount (Section 7). Amounts are annual Year 1 dollars; Sections 2 and 3 show headcount and non-labor costs at each volume band; all other sections use the Base band.
Initials of authorized representative:		Date:
1. REQUIRED DISCLOSURE – subcontracting, deadhead, and fuel basis (complete for each program)
Program	Expected share subcontracted, Year 1 (% of billable hours)	Proposed billing basis for subcontracted hours		Subcontractor fuel treatment		Assumed deadhead ratio, prime-operated (% of billable hours)		Comments / assumptions
County Connection LINK
Wheels Dial-A-Ride
One-Seat Ride
Non-Emergency Medical Transportation	0%	n/a – not subcontractable		n/a
Alamo Creek Shuttle	0%	n/a – not subcontractable		n/a
Emergency mitigation / mutual aid
Special transportation services	0%	n/a – not subcontractable		n/a
NEMT, Alamo Creek Shuttle, and special transportation services may not be subcontracted at the time of release except as provided in Part 2; those rows are fixed at 0%. Subcontracted shares entered here feed Section 4. If the Proposer proposes an alternative to the current treatment of subcontractor deadhead or fuel, describe it in the Comments column and in the cost proposal narrative.
2. Staffing plan and labor cost by position – headcount at each volume band (Part 2 §4; * = recommended position)
Position	Headcount – Base band (≈117,500 hrs)	Headcount – Low band (≈94,000 hrs)	Headcount – High band (≈150,000 hrs)	Pay basis	Rate (annual salary, or $ per hour)	Annual paid hours per position (hourly positions)	Annual wages (Base band)	Benefits & payroll taxes (Base band $)	Benefits as % of wages	Total labor (Base band)	Of which: recovered in fixed fee	Of which: recovered in hourly rates
General Manager
Operations Manager / Assistant General Manager
Safety & Training Manager
Maintenance Manager
Road Supervisors
Dispatch / Scheduling Supervisor *
Reservations / Contact Center Supervisor *
Drivers – full time
Drivers – part time
Reservationists / call center agents
Schedulers
Dispatchers
Mechanics
Maintenance utility / service workers
Administrative, finance, and clerical
Other (specify)
Other (specify)
Other (specify)
Total labor	0.0	0.0	0.0				$0	$0		$0	$0	$0
Headcount at each band shows the staffing the Proposer commits to at that volume; driver counts may vary with billable hours, but management, supervision, dispatch/reservations, and support positions at each band should match the technical proposal. Part 2 §4 requires the four key management positions (full-time and dedicated unless otherwise approved) and at least 2 Road Supervisors. Wages are computed at the Base band: salaried = headcount × annual salary; hourly = headcount × hourly rate × annual paid hours (full-time is typically 2,080; the hours cell fills with 2,080 when Hourly is selected; overwrite it for part-time positions). Benefits and payroll taxes are entered as the annual dollar amount for the row; the percentage is calculated.
3. Non-labor costs (Year 1) by volume band – contractor-borne costs only; see Part 2 §5 for agency-provided vehicles, facilities, equipment, and technology
Cost category				Annual amount – Base band (≈117,500 hrs)	Annual amount – Low band (≈94,000 hrs)	Annual amount – High band (≈150,000 hrs)	Base band: recovered in fixed fee	Base band: recovered in hourly rates	Basis / assumptions (incl. how the cost varies by band)
Vehicle liability / auto insurance
General liability, umbrella, workers' comp (if not in benefits), other insurance
Vehicle maintenance – parts, fluids, and shop supplies
Tires
Outside repairs, body work, and vendor maintenance
Fuel – contractor and subcontractor vehicles only (provided-vehicle fuel is pass-through)
Non-agency vehicles – lease, depreciation, or ownership cost
Facility – janitorial
Facility – other costs not provided under Part 2 §5
Technology and communications not provided under Part 2 §5
Recruiting, screening, DOT drug & alcohol testing, training materials and providers
Uniforms and driver supplies
Office supplies, printing, postage, licenses, permits, and fees
Subcontracted service – payments to subcontractors
Corporate overhead / G&A allocation
Profit / fee
Other (specify)
Other (specify)
Total non-labor				$0	$0	$0	$0	$0
Base band amounts should split between the fixed fee and hourly rates (the two columns should sum to the Base amount). Low and High band amounts show how each cost is expected to change with deployed service (e.g., scheduled-auto insurance, mileage-driven preventive maintenance, tires, subcontractor payments); they support the Low and High band fixed fees and are examined for reasonableness.
4. Hourly cost allocation by program (Year 1, Base band) – how the hourly rates were derived
Program	Evaluation billable hours	Prime-operated share (from Section 1)	Labor cost allocated (Section 2 hourly column)	Subcontractor payments allocated (Section 3)	Other hourly non-labor allocated (Section 3)	Total hourly cost	Implied rate per billable hour	Proposed rate (Year 1 tab)	Difference	Basis / assumptions
County Connection LINK	66,000	100%	$0	$0	$0	$0	$0.00
Wheels Dial-A-Ride	19,000	100%	$0	$0	$0	$0	$0.00
One-Seat Ride	27,500	100%	$0	$0	$0	$0	$0.00
Non-Emergency Medical Transportation	2,000	100%	$0	$0	$0	$0	$0.00
Alamo Creek Shuttle	2,560	100%	$0	$0	$0	$0	$0.00
Emergency mitigation / mutual aid	100	100%	$0	$0	$0	$0	$0.00
Special transportation services	50	100%	$0	$0	$0	$0	$0.00
Total allocated	117,210		$0	$0	$0	$0	$0.00
Available to allocate (from Sections 2 and 3) – the amounts the prefilled formulas above are built from			$0	$0	$0	$0
Difference (allocated – available)			$0	$0	$0	$0
The allocation cells are prefilled pro rata to hours (labor and other non-labor across all programs; subcontractor payments across subcontracted hours) and may be overwritten. The implied rate is the allocated cost divided by evaluation hours; the proposed rate need not equal it, but the Difference column should be explainable (e.g., risk margin, rounding, cross-program pricing). The Difference row at the bottom should be zero in every column.
5. Reconciliation to Year 1 evaluated price (Base band)
				Total	Fixed fee	Hourly rates
Cost detail – labor (Section 2)				$0	$0	$0
Cost detail – non-labor (Section 3, Base band)				$0	$0	$0
Total cost detail				$0	$0	$0
Year 1 evaluated price (Year 1 tab): fixed fee × 12; hourly rates × evaluation hours				$0	$0	$0
Variance (cost detail – evaluated price)				$0	$0	$0
Implied from cost detail: monthly fixed fee (fixed ÷ 12) and average hourly rate (hourly ÷ evaluation hours)					$0.00	$0.00
Explanation of any variance (the cost detail should reconcile to the evaluated price within $500):

6. Out-year escalators (explanatory; the rates on the Year 2 and Year 3 tabs govern)
Cost category	Year 2 escalator	Year 3 escalator	Basis (CBA step, CPI index, carrier quote, etc.)
Wages – drivers
Wages – all other positions
Benefits and payroll taxes
Insurance
Vehicle maintenance, parts, and tires
Facility and technology
Subcontracted service
Other non-labor
Corporate overhead / G&A and profit
Escalators are the year-over-year percentage change applied to each category. They explain the Year 2 and Year 3 rates; where a category's Year 1 amount is expected to change for a reason other than a percentage escalator, describe it in the Basis column.
7. Contract transition / start-up cost detail (one-time amount, Year 1 tab)
Cost element	Amount	Basis / assumptions
Recruiting, screening, and pre-service wages and benefits – drivers and front-line staff
Pre-service wages, benefits, travel, and lodging – management, supervisory, and transition team
Initial training program and uniforms / driver supplies
Contractor IT, systems setup, and data migration
Fleet readiness – provided-vehicle inspection and acceptance; subcontractor onboarding
Licenses, permits, and initial insurance costs
Corporate overhead / G&A and profit on start-up
Other (specify)
Total start-up cost detail	$0
Contract transition / start-up amount entered on Year 1 tab	$0
Variance	$0
Include all one-time costs of transitioning every program under the CONTRACT (and NEMT, if launched before July 1, 2027). Costs that recur annually belong in Sections 2 and 3, not here. If no transition cost is proposed, leave this section blank and enter $0.00 on the Year 1 tab. The variance above should be zero.

File details come from the government source that posted it. Updated Sep 29, 2026.