5-Pre-Bid Presentation ADA Paratransit.pptx
PPTX presentation 233 KB Posted
- Solicitation number
- 2027-PT-01
- Issued by
- Alameda County, California
About this file
This is a pre-bid presentation document for the ADA Paratransit Operations and Maintenance and Related Services procurement issued jointly by the Central Contra Costa Transit Authority (County Connection) and the Livermore Amador Valley Transit Authority (LAVTA). The solicitation seeks qualified firms to provide comprehensive ADA and non-ADA paratransit services across both agencies' combined service areas, including the LINK program, Wheels Dial-A-Ride, County Connection regional services, and special transportation programs. The scope encompasses dispatch and call center operations, scheduling, reservations, customer service, and technology-enabled service delivery. The contractor will operate 60 cutaway vehicles and 3 minivans provided by the agencies, utilize existing facilities at the Atlantis yard, and use Trapeze v.21 technology systems. The pre-bid meeting occurred on September 24, 2026. Question submission deadlines are October 2 and October 16, 2026, with responses posted October 9 and October 23, respectively. All proposals must be submitted by October 30, 2026, at 2:00 PM. Interviews are tentatively scheduled for November 16, 2026, with contract award expected February 22, 2027. The contract takes effect July 1, 2027, replacing the current Transdev contract that expires June 30, 2027.
Evaluation criteria focus on understanding and approach to the scope of services, qualifications and experience of the firm and key personnel, reasonableness of cost, and retention of current employees for at least 90 days, which qualifies for a 10 percent preference under California Labor Code Section 1072. Proposers must comply with Levine Act requirements, SAM registration, FTA regulations, DBE guidelines, and must disclose conflicts of interest. The cost proposal includes a workbook with base, low, and high volume bands for years one, two, and three, requiring detailed headcounts by position. Vendors must complete administrative exhibits including transmittal letters, company qualifications narratives, audited financial statements, two years of balance sheets, litigation disclosures, references, safety and training program documentation, maintenance and technology procedures, organizational charts, key personnel resumes and commitment statements, drug and alcohol compliance statements, and start-up and hand-off plans.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-Solicitation - ADA Paratransit Operations and Maintenance.pdf | ||
| 9-Exhibit B – Revised Cost Proposal Form.xlsx | XLSX spreadsheet | |
| 2-RFP 2027-PT-01 Addendum 1.pdf | ||
| 4-Pre-Bid Meeting Agenda.pdf | ||
| 8-RFP 2027-PT-01 Addendum 2.pdf | ||
| 7-RFP 2027-PT-01 Addendum 2.pdf | ||
| 3-Pre-Bid Conference Attendance Sheet.pdf | ||
| 6-Exhibit B – Revised Cost Proposal Form.xlsx | XLSX spreadsheet |
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Text version
September 24, 2026
Pre-Proposal Meeting ADA Paratransit Operations and Maintenance and Related Services Procurement Team
(925) 455-7572 - Procurements@lavta.org
Agenda County Connection and LAVTA Introductions and Project Overview Vendor Registration and RFP Documents Available via Bonfire RFP Overview and Schedule Q&A: Via Bonfire Only Adjourn
Introductions John Sanderson Director of ADA & Specialized Services
Michael Tobin Director of Operations & Planning
Kadri Kulm Senior Paratransit Planner
Rosa Noya Manager of Accessible Services
Salomon Abdel-Aziz Manager of Administrative Services Procurements@lavta.org
(925) 455-7572
Scope of Services Included Programs County Connection LINK Wheels Dial A Ride One-Seat Regional Ride Alamo Creek Shuttle Mutual Aid/Special Services Dispatch/Call Center Subcontractors' Role Transition Plans Reporting & Oversight
Provided Vehicles 60 Cutaways 3 Minivans Provided Facilities LINK O&M – offices, shop, etc.
Atlantis yard Provided Tools & Tech Staff workstations Trapeze v.21 Stationary shop tools
Cost Proposals – Addendum 2 Updated cost proposal workbook replaces Exhibit B Read Me tab Cost Detail tab Headcounts by position Volume bands: Base, Low, High Years 1, 2, 3 Updated Exhibit B (signed cover sheet)
Vendor Registration https://www.wheelsbus.com/doing-business/
Administrative Pages 5-8 ☐ Transmittal Letter ☐ Exhibit A – Form of Proposal ☐ Exhibit B – Completed Cost Proposal ☐ Exhibit C – Prime Contractor/Subcontractor Form ☐ Exhibit D – Workforce Retention Declaration ☐ Exhibit E – Debarment Certification ☐ Exhibit F – Lobbying Certification ☐ Exhibit G – Federal Tax Liability/Felony Certification ☐ Levine Act Disclosure (if applicable)
IMPORTANT
IMPORTANT
Technical ☐ Company Qualifications Narrative ☐ Facility List ☐ Audited Financial Statements ☐ Two Years of Balance Sheets ☐ Litigation Disclosure ☐ References ☐ CHP 343 Reports ☐ Safety Program ☐ Training Program ☐ Maintenance Program ☐ PMI Procedures ☐ DVI Procedures ☐ Trapeze/Technology Documentation ☐ Driver Trip Sheet Samples ☐ Driver Log Samples ☐ Fare Handling Procedures ☐ Organizational Chart ☐ Key Personnel Resumes ☐ Key Personnel Commitment Statement ☐ Drug & Alcohol Compliance Statement ☐ Start-Up Plan ☐ Hand-Off Plan
RFP Key Dates Question Submission and Responses Round One Questions and Clarification Requests Due – October 2 Responses to Round One Questions Posted – October 9, 4:00 PM Round Two Questions and Clarification Requests Due – October 16 Responses to Round Two Questions Posted – October 23, 4:00 PM Proposal Submission Deadline All proposals must be submitted by October 30, 2026, at 2:00 PM; late submissions will not be accepted.
Contract Award and Interviews Interviews may occur on November 16, 2026, with contract award expected on February 22, 2027 (tentatively).
Evaluation Criteria and Compliance Evaluation Criteria Overview Understanding & approach to scope of services.
Qualifications, experience & capacity of firm and key personnel to deliver services.
Reasonableness of cost.
Retention of current employees for at least 90 days (10% preference under lab. Code § 1072.
Compliance Requirements Proposers must meet legal and regulatory compliance including Levine Act, SAM registration, FTA regulations, DBE guidelines, and disclose conflicts of interest.
Transparent Selection Process Clear criteria and possible interviews ensure transparency and alignment with agencies priorities for best overall value.
Thank you!
Procurement Team procurements@lavta.org image1.png image2.png image3.png
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