9-111 Ballroom carpet Scope of Work.pdf

SCOPE OF WORK

2025-006 111 Ballroom Carpet

1. Objective

To Supply and Install Broadloom, Woven Axminster carpet for the 111 Ballroom in the Spokane Convention Center. Responsible for removing and disposing of current carpet.

2. Scope of Work

Provide Labor and Materials:

2.1 Supply and Install Broadloom, Woven Axminster carpet for the 111 Ballroom (approx. 1,494 sq yards)

a. Remove current carpet squares

b. Owner Staff to remove all furniture and items from the ballroom.

c. Vendor to remove glue and residue from old carpet squares

d. Vendor to vacuum floor after carpet removal.

e. Vendor to apply adhesive for carpet.

f. Furnish and install new Broadloom, Woven Axminster carpet.

g. Area to be cleaned upon completion and vendor to dispose of all trash.

h. Vendor will use proper tools and equipment to provide a safe workplace.

i. Vendor will supply all materials and labor.

j. Contractor to secure necessary permits.

k. Contractor to verify all dimensions and specifics of all projects above before placing bid.

l. Owner is not responsible for contractor errors because of non-field verification.

m. Secure job site overnight with onsite 24-hour security team.

n. If building or District properties are damaged during construction contractor to replace and/or repair as necessary.

o. Provide necessary materials and labor to fix/correct issues preventing any or all of the projects from being marked as completed.

p. All work shall be coordinated with the District authorized representatives to complete in an agreed upon time frame. Due to events schedule, there may be a limited timeframe available for installation.

q. Contractor is to remove and dispose of materials torn out and any construction debris.

BROADLOOM WOVEN AXMINSTER CARPETING

3. GENERAL

3.1 SECTION INCLUDES Broadloom Carpet, Woven Axminster

3.2 SUBMITTALS

a. Shop Drawings: submit floor plans showing carpet direction; location of seams; size of location of fill strips; and location of trim at exposed edges. Shop drawings include point of layout origination and pattern repeat as applicable.

1. Show location and type of trim at exposed edges.

b. Submit schedule for: Design, Manufacturing and Installation.

c. Product Data: submit carpet manufacturer’s material specification and installation instructions, including preparation of substrate, seaming techniques, and recommended adhesives and tapes.

Include product data on floor transitions, cushion and types of thickness. No wall base required.

d. Qualification Data: carpet installer must be a certified installer of carpet manufacturer’s specified materials; carpet material and construction must meet or exceed requirements specified regarding static control and flammability properties.

e. Samples: samples of carpet, pad, backing, cushion and transitions may be requested during design selection process

f. Warranty: submit draft of warranty for review with product data

g. Withdrawal: A bidder may withdraw its bid by submitting a written request before the due time for receipt of bids

h. Late Submissions: Any bid, bid modification or request to withdraw a bid which is received after the deadlines set forth herein will not be considered.

i. Bid Evaluation: Bids which are incomplete, are conditioned in any way, or which contain items not called for in the Bid Form; or which are not in conformity with the law or with these instructions, shall be rejected as nonresponsive. If there are any material irregularities with the Bid Form, or if the District cannot, for any reason, ascertain the Bidder’s complete offer, the Bid will be rejected as non-responsive.

j. Spokane Public facilities District Forms to be submitted with bid: Proposal Cover Sheet, Minimum Insurance Requirements, Mandatory Requirements/Minimum Qualifications Checklist, Commitment to Ethical Conduct and Business Practices and Non-Disclosure Request

k. Reservation of Rights: The District reserves the right to:

i. Issue Addenda that change: the bid due date or time, answer questions or make clarification about the Work or Project.

ii. Cancel the Bid at any time for any reason

iii. Declare a Bid non-responsive

iv. Determine a bidder to be not responsible or otherwise eligible for Award

4. QUALITY ASSURANCE

a. Installer Qualifications: Company specializing in installing Axminster carpet with minimum five years documented experience and approved by carpet manufacturer. All installers must be registered with Washington State Department of Labor and Industries, in accordance with RCW 18.27.

b. Manufacturer Qualifications: Firm with not less than 5 years of production experience with carpet similar to types specified in this section; and whose published product literature clearly indicates general compliance of products with requirements of this section.

c. Flooring contractor will be responsible for proper product installation, including floor testing and preparation as specified by the manufacturer and the project specifications.

d. Flame Resistance Standards: Provide carpet which has been tested and passes one of the following tests – Pill Test: Test for flammability; ASTM D 2859, or DOC FF-1-70 or Floor Radiant Panel Test: Test for burning under varying radiant energy levels; ASTM E 648, with minimum average radiant flux ratings not less than 0.45 watts/square centimeter (NFPA 253, Class1).

e. Smoke Density Test: Test in radiant heat chamber, with and without flame, for density of smoke generated; ASTM E 662, or NFPA No. 258, also known as NBS Smoke Density Chamber Test, less than 450.

f. Static Resistance: Provide carpet that will maintain static generation of less than 3.0 KV at 70 degrees F and 20% Relative Humidity as measured by AATCC-134-75 (Neolite step method) throughout the life of the carpet.

g. Measurement Verification: verify dimensions and job site conditions. Accuracy for measurements of total yardage, individual floor yardage, dye lot yardage requirements, extra yardage for pattern matching, and roll length requirements rests with carpet installer;

no additional compensation will be allowed for shortage of material.

h. Dye Lots: provide carpet of same type in continuous areas from the same dye lot

5. DELIVERY, STORAGE AND HANDLING

a. Deliver carpet to site in factory protective wrappings and packages clearly labeled with manufacturer’s name, brand, size and related information. Upon receipt of materials, inspect for in-transit damage and replace if necessary.

b. Store in a dry, clean, well-ventilated space; protect from damage, soiling, fading and moisture. Store rolls flat, not standing on end.

c. Inspect for defects, color variations, or shipping damage and immediately replace if any of these conditions exist at no additional cost. Roll out carpet to ensure that carpet rolls are from the same dye-lot.

6. WARRANTY

a. Provide Warranty Details.

b. Provide Installers Warranty.

7. PRODUCTS

7.1 CARPET – GENERAL

Broadloom, Woven Axminster

a. Quality: AX10 Row

b. Width: 12’

c. Color: Custom, 16-32 total colors, 16 minimum

d. Pattern: Custom, large scale, pattern ranges in size from 95i-0i by 95i-0i to 25i-0i by 25i-0i.

e. Gauge; 10 rows minimum

f. Finish pile height: (pulled from spec page)

g. Pile weight: 43.12 oz/syd, tolerance of +10%/-5%

h. Yarn: 80% wool, 20% nylon

i. Dye method: Yarn Dyed

j. Backing: Polyester, polypropylene/latex

k. Installation type: double stick to pad

l. Pad: Recommended by Manufacturer, Tredmor #2580

m. Adhesive: Recommended Mapei ECO 185 Carpet to Pad, Mapei ECO 811 Pad to Sub Floor

n. Overage and Attic Stock: per manufacturer’s recommendation, to be stored on carpet roller stand

o. Alternate Manufacturers for Axminster broadloom: Brintons, Couristan, Taiping, OW

Hospitality, Desso/Tandus Axminster

8. EXECUTION

8.1 EXAMINATION

a. General: Examine areas where installation of carpet will occur with installer present. Verify that substrates and conditions are satisfactory for installation and comply with carpet manufacturer’s requirements and those specified in this section. Do not proceed with installation if any discrepancies are not fully resolved. Commencement of work constitutes acceptance of subfloor conditions.

8.2 PREPARATION

a. Remove all dirt, oil grease and other contaminants that may affect bond. Thoroughly clean floors using power scrubbers and industrial strength detergents to remove all traces of curing compound and other surface contaminants; use fresh water to remove detergents.

After cleaning, inspect substrate for visual evidence of moisture, alkaline salts, or dust.

b. Verify that slab substrates are free of curing compounds and other materials which would interfere with bonding of adhesives.

c. Vacuum surfaces thoroughly using industrial power vacuum immediately before installation.

d. Fill minor holes, cracks, and transition areas with an approved latex-type underlayment.

e. Comply with any additional instruction and recommendations of carpet and adhesive manufacturers for proper floor preparation.

f. Seal powdery or porous surfaces with sealer recommended by carpeting manufacturer and apply according to sealer manufacturer directions.

g. Unroll and allow carpet to reach room temperature or minimum temperature recommended by manufacturer before installation, for a minimum of 24 hours.

8.3 INSTALLATION

a. Starting installation constitutes acceptance of subfloor conditions.

b. Install carpet in accordance with manufacturer's instructions.

c. Install carpet free from ripples, ravels, frays, puckers and raw exposed edges. Correct irregularities in thickness of breadths in a manner recommended by carpet manufacturers so that height of adjacent breadths are equal.

d. Provide cut-outs as indicated for removable access devices in substrate. Secure both sides of cuts to the substrate. Bind duct edges properly where not concealed by protective edge guards or overlapping flanges.

8.4 CLEANING

a. On completion of installation, clean entire carpet area with upright beater-type vacuum cleaner. Remove loose threads. Leave installation clean and free from imperfections.

b. Remove spots in accordance with manufacturer’s guidelines and replace carpet where spots cannot be removed. Remove any protruding face yarn using sharp scissors. Be certain to trim any loose yarns or fibers at all seams.

9. SCHEDULE AND TIMELINE

• Site Visit: Monday October 13th 10am

• Bids Due: 2:00pm Friday October 24th

• Award date: Wednesday October 29th

• Pre-Installation: Site assessment and design finalization – Will be Scheduled.

• Procurement: Ordering and delivery of materials – Please advise of expected timeline for each procurement item.

• Installation: Installation – Must be completed between June 28th, 2026, and July 21st, 2026

This scope of work provides a detailed plan for the successful removal and installation of carpet, as necessary while ensuring compliance with safety standards and existing infrastructure.