QandA_as_of_7-16-19.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- HUD HQ Building Alterations Services
- Solicitation number
- 86614319R00001
About this file
This document contains a pre-solicitation notice and draft performance work statement for building alterations services at the U.S. Department of Housing and Urban Development headquarters building in Washington, D.C. The notice announces an upcoming solicitation for an Indefinite Quantity, Indefinite Delivery contract with a $30 million ceiling over five years, replacing an expiring IDIQ held by Alaska Universal Services, LLC. Interested offerors may submit questions or capabilities statements as a pre-solicitation notice but full proposals are not yet requested. The solicitation is anticipated to be competitive and set aside under the 8(a) Program. It will provide for individual task orders defining further work to be funded at the task order level. The Department of Housing and Urban Development and General Services Administration will be involved in the design review and approval process.
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Other files
| File | Type | Posted |
|---|---|---|
| 3.pdf | ||
| 2.pdf | ||
| 4.pdf | ||
| 1.pdf | ||
| 6.pdf | ||
| 5.pdf | ||
| QandA_as_of_7-10-19.xlsx | XLSX spreadsheet | |
| QandA_as_of_7-5-19.xlsx | XLSX spreadsheet | |
| Solicitation_86614319R0001,_Amendment_0001.pdf | ||
| QandA_as_of_6-21-19.xlsx | XLSX spreadsheet | |
| http://www.gsa.gov/p100 | — | |
| PWS_Sample_Task_Order_6-1-19.doc | DOC document | |
| Building_Alterations_Services_QASP_572019114959_5_7_19.doc | DOC document | |
| Nondisclosure-Agreement-between-HUD-and-Contractor-Employee.doc | DOC document | |
| PWS_IDIQ_6-1-19.doc | DOC document | |
| Evaluation_Factors_and_Instructions_to_Offerors.docx | DOCX document | |
| WD_DC190002_05-24-2019__DC2.pdf | ||
| Solicitation_86614319R0001.pdf | ||
| Building_Alteration_Services_PWS_2019_04_02.docx | DOCX document |
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Text version
Sheet1
| Question | Answer | Reference |
| Request that other SBA offices be added | Due to the work being for construction work performed entirely in the D.C. area, the geographic scope for offerors was limited to those registered in the SBA the offices listed, which are proximate to D.C. | 52.219-18 NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(A) PARTICIPANTS. (JAN 2017) -ALTERNATE I (JAN 2017) paragraph (a)(3). |
| Can a company propose on this solicitation if it has a Bona Fide Office within the geographic boundaries services by the Washington D.C., Baltimore, or Virginia SBA District Office but is Serviced by a different SBA District Office? | The provision limits competition to those 8(a) who are serviced by those D.C. area offices in proximity to where the work will be performed. Allowing any 8(a) to qualify by establishing an office in the area would render ineffective the limitation for local 8(a) offerors. | Id. |
| Does the scope contain underground fuel tank work? | No | |
| Does the scope contain building O&M work? | No | |
| When are questions and requests for information due | Please have all questions submitted in writing by July 2, 2019. | |
| What company holds the contract for the Fire Alarm System? | This information will be provided to awardee | |
| What company holds the contract for the security system/ devices? | This information will be provided to awardee | |
| Please provide the standard layout | Layouts are project specific and design intent will be provided at project conception | |
| Please provide the freight elevator dimensions and load rating. | 10,000 # 65" wide entrance |
90"W x 130"L x 95"H
| Has there been a survey conducted of the building for asbestos/ lead paint that can be provided? | Yes, Awardee will be provided survey |
| Please provide any building standards for finishes, equipment, hardware, etc. | SMB and programatic agreement have standards for finishes and will be provided to awardee |
| Please identify locations of IT closets and if they are dedicated. | 9-IT/telcom closets per floor, and most are IT/telcom, others may include addition disciplines. |
| Please clarify method and limitations of terminations. | HUD Telecom has cabling standards and will be provided to awardee. [typical installation contractor will purchase and install cabling, terminate at user end and leave switch end for HUD to terminate. Power is from distribution panel to user end, schedule outages with SMB and facilities |
| Please identify type of fiber preferred and allowable Db drop across a single connection. | Specifications and tolerances will be defined at the task order level, depending on the application. We currently require compliance with IEEE 802.3 standards when fiber runs are required. |
| For continuations of fiber runs please provide manufacturer. | Specifications, including brand name or equal requirements, will be defined at the task order level. |
| Are there other spaces besides the headquarters building that would fall under this contract? If so, please provide these locations and the extent of work to be completed at these locations by the contractor. | Yes, 5 additional leased buildings within walking distance (less then 1 mile) from HUD headquarters. Work can be same as headquaters |
| Does the Urban Café and Credit Union fall under the area of work for this contract? | It may be a task order under this contract. |
| Is the furniture such as cubicles, provided by Noels installed by Noels or the contractor? | KNOLL is the furniture manufacturer, MOI is the furniture vendor, Most modular furniture comes pre-wired. Awardee will have to provide electrical services from distribution panel to furniture "whip". |
| Are there existing building drawings available? Architectural, Mechanical, Plumbing, Electric, Structural? If so what is and is not available? | GSA maintains all building archived drawings, however may not be up to date. Site visits are highly suggested prior to project design |
| If so, are they available in AutoCAD? | Drawings are DWG files |
| Are BIM files required for any or all projects? | BIM will be required for some larger GSA sponsored projects. |
| Will all cadd submissions be reviewed for GSA Cadd standards compliance? | Yes, HUD SMB (space management branch) and facilities will review all drawings prior to GSA submission. |
| Will ePM be used for project management / communication? (i.e. – Submittals and RFI’s?) | Current contract holder provides Procore for submittals, RFI's, etc. |
| What areas / components are “historic” and what are the guidelines in terms of modifications for this site? | this information is defined with in the Programatic Agreement between GSA/HUD, and will be provided to awardee. |
| Are there min. STC ratings required for walls, including glazed partitions. | This is project specific. Construction may be adjacent to broadcasting spaces. |
| Are moveable partitions used in this building? If so, is there a standard type / brand / model? | Yes, Typically during special events |
| Do all or any spaces required a sound masking system? | This is project specific |
| Are division 01 specs being provided by the government? | It will be a blanket document for each task order. |
| Is the design team required to engage a F.P.E. as part of the team? | Not required, but encouraged |
| When will the pictures taken during the site visit be provided? | yes, once site visits are completed |
| Provide load bearing capacity and dimensions of the Freight Elevator designated to be used for inward material/tools and for outward construction debris. | 10,000 # 65" wide entrance |
90"W x 130"L x 95"H
| Are there any time-of-the-day restrictions and/or hours of operations to be followed for delivery and haulage of material? | refer to normal work day in the solicitation |
| Is there a requirement for the personnel assigned on the project to be US Citizens? | Yes, for building access. |
| Are field personnel required to be US Citizens? Can permanent Residents be deployed in the file for surveys/inspection/meetings? | See 34 above. |
| Please provide access/escort procedure for field personal. | Access and bading forms will be provided to awardee |
| Is it permissible to core-drill through the floor(s) for passage of electrical conduits/circuits? | Yes |
| Is it permissible to core-drill through wall(s) for passage of electrical conduits/circuits, in the ceiling space (above the drop ceiling)? | Yes, with facilities review and approval (must not interfere with normal operation of the building systems) |
| In absence of electrical equipment ratings, capacities, etc., at the time of bidding, we will presume that enough capacity and spare circuits or spaces are available to install new circuits, if required. | Currently, we make the assumption that existing electrical distribution will maintain the required loads. If not, we seek additional power via new risers and distribution, etc. |
| Are there any LEAD/Energy efficiency requirements to be followed? | "LEED" The building was constructed in the 1960's where this was not considered much. HUD is directed to save energy where possible within the constraints of GSA (P100), Historical preservation, and HUD Space Management. |
| Which agencies/departments will be involved in the design review/approval process? | HUD Space Management, HUD Facilities, HUD Historic Preservation, GSA Engineering Branch, GSA Historic Presevation. |
| Are there any pre-designated HAVC controls contractors for us to interface with, during design/construction? | Coordination with the BAS contractor is mandatory prior to start and completion of all projects. |
| Confirm that Hazmat report is available for this building. | yes, available from GSA |
| Is furniture required to be spec’ed by the Architect? If yes, will the furniture specs be provided for use on this project? | Specifications are in place by HUD Space Management and will provided to awardee. |
| Furniture installation will require coordination with HUD/GSA’s pre-selected wiring contractor “Knoll”. We presume, we will complete our work and Knoll’s work will follow. Any further coordination is required. | KNOLL is the furniture manufacturer, MOI is the furniture vendor, Most modular furniture comes pre-wired. Awardee will have to provide electrical services from distribution panel to furniture "whip". |
| We assume that data/tele phone wiring for the furniture installation will be performed by others. | Low voltage cabling may be tasked under this contract via task orders. |
| Provide building standard carpet, ceiling tile, ceiling grid, light fixture, door and hardware make and model number. | GSA P100, Programatic agreement and SMB standards will be provided to awardee |
| Please confirm that Honeywell is control contractor and provide POC. | BAS is Honeywell, POC will be provided to Awardee. |
| Provide fire alarm manufacturer/contractor POC. | See row 7 above. |
| Awardee will be allowed permanent office, laydown area and dumpster space on the site, please confirm. | Office- yes |
Dumpster- has to be scheduled Work spaces may be utilized as laydown space.
| Can the superintendent act as a QC officer and Safety officer as well? | Yes, however, billing can only be charged as 1 person per activity. | ||
| Pricing - In the Solicitation Instructions, Evaluation Factors, and Ratings, Section V. Evaluation Factions, C. Price, i. Sample Task Order, the requirements state that the task order breakout shall contain all cost elements, including rates for all proposed labor categories, labor hours, and materials. Please provide guidance as to the format to be used for presenting this breakout. | A format has not been prescribed. Typically, a price proposal might be provided in a spreadsheet form with cost elements, unit prices, quantities, extended prices, subtotals, and totals. This is an opportunity for offerors to demonstrate an understanding of the requirements. | ||
| Pricing - In the Solicitation Instructions, Evaluation Factors, and Ratings, Section V. Evaluation Factions, C. Price, ii. IDIQ, the requirements state that the price volume shall include fixed labor rates for the IDIQ for all potential labor categories, with fully burdened rates. Please provide specific direction as to what labor categories to include, and how to incorporate pricing for subcontractors, equipment, and materials for future task orders. Additionally, provide instruction as to the format to use to show the price breakout. | Specific labor categories are not prescribed. The Government will rely on the offerors' expertise in determining what is required to perform the tasks. A list of the potential labor categories might be found in the construction wage determination available in the solicitation and at wdol.gov. | ||
| Pricing - In the Solicitation Instructions, Evaluation Factors, and Ratings, Section V. Evaluation Factions, C. Price, iii. Solicitation Form, SF 1442 and OF 336 have spaces in which to provide the offeror’s proposal price for the Sample Task Order, Base Ordering Period for the IDIQ, and Option Line Items 1, 2, 3, and 4. Please specify what pricing elements should be included for these line items. | Offerors need not provide pricing for the IDIQ CLINS. The IDIQ CLINs are only options to extend the ordering period, and are not priced, except with an annual limitation on orders that is a portion of the overall ceiling amount for the IDIQ. Pricing is required from offerors only at the task order level. | ||
| Past Performance – In the Solicitation Instructions, Evaluation Factors, and Ratings, Section V. Evaluation Factions, B. Past Performance, the requirement asks for a completed questionnaire be sent directly to the Contract Specialist to provide a past performance rating, when there are no CPAR ratings. Please confirm that this questionnaire is acceptable for 1) projects in which the Offeror is a subcontractor to a prime contractor on a Government project or 2) Government clients for projects that do not require CPAR rating (<$750,000). | Yes, however, see Evaluation Factors regarding relevancy of past performance. | Evaluation Factors V.B.i. | |
| In the Solicitation Instructions, Evaluation Factors, and Ratings, Section IV. Exchanges with Offerors and Submissions, B. Questions, the requirement requests that pre-proposal questions and requests for information be submitted within 30 days of the solicitation release. Since this solicitation was posted on June 12, that would make the 30-day RFI deadline July 11. Please confirm that we will have at least 14 days after the RFI responses to incorporate any modifications to our proposal. | An amendment was issued to the solicitation clarifying the due date for questions as July 2, 2019. The Government's ability to provide timely responses depends on the timely submission and complexity of the question. The Government cannot guarrantee that questions submitted after the due date for questions will be answered before the proposal due date. | See Q and A | |
| Is a Bid Bond is required for this project | No. Bid, performance, and payment bonds are not required. | SF1442, block 12a. | |
| Please confirm this is a design build task order. | Task orders under this contract are typically design build. | ||
| What is the basis of pricing for this task order? Is this a kind of construction manager services? | The basics of pricing for task orders is materials, labor and subcontractor services | ||
| Are you looking for just lumpsum price and/or Unit price, T&M? | Labor and materials for the most part. | ||
| Will there be any specific scope available for this task order? | Yes | ||
| Will our security access badges issued by HUD allow us to escort any subcontractor personnel & if so how many can be escorted? | Yes, a full crew size for a sub-contractor. | ||
| Will we have access to the loading dock & freight elevators for material deliveries & staging? | Yes | ||
| Will high security / sensitive work areas in the building have to be done off hours & if so what is the typical/historical amount of work in these areas awarded in a given year? | Yes, assume 5%. | ||
| Will parking be provided for all contractor & subcontractor personnel? | No, only by special permits. | ||
| Please provide size of freight elevators. | See above | ||
| Do the freight elevators access all floors including the roof areas where the cooling towers are located? | Yes | ||
| For historical work located in the building will HUD be providing all submittal data for where to acquire materials that are sole source items? | Yes | ||
| Have any hazardous material surveys been done on the building & if so can HUD please provide them when abatement work is required to be done? | See above | ||
| Can a 30 yard dumpster be staged at the loading dock area & if not can one be staged anywhere at the facility at all for generated construction debris? If not are we required to haul out generated debris daily? | It can be staged. But coordination is required. | ||
| Can you provide the name & contact number of the existing controls contractor for your facility for awarded work that requires interface with these systems? | We don't have a controls contractor. HUD gives access to the loading dock. | ||
| Will a lay down / staging area be provided for construction materials? | Within the parameters of each project site area of work. | ||
| What are considered normal working hours? | Refer to the solicitation | ||
| Will access be provided to the facility during federal holidays? | That may be possible . However, typically no. | ||
| Can non U.S. citizens work at this facility? | Yes, they have to have naturalization card or green card. | ||
| Can any of the contractor personel be dual hats? | Yes | ||
| Please confirm that conceptual drawings are required to be turned in with the proposal. | Yes, if the awardee is tasked with providing the conceptual drawings. | ||
| No sketches, existing conditions, as-builts, or design guidelines have been provided in this solicitation. Please confirm they will be provided in an amendment. | See above | ||
| Can the deadline for questions be extended to allow for site visits and review of the technical design requirements? | The deadline for site visits has already passed. | ||
| Due to the holiday, can the bid deadline be extended to 7/18/2019? | Yes, an amendment was issued. | ||
| Techincal Factor 1.b. allows for the inclusion of teaming agreements. Will experience, key personnel, and past performance of Team members be considered? Or only Prime experience, key personnel and past performance? | Only prime experience, key | ||
| Can you provide a sample of how you would like the rate sheet formatted? | Provide the rate sheet so that it complies with the rate sheet shown in the solicitation. | ||
| Can we use already completed PPQs from previous proposals or is a new PPQ using the format provided in the solicitation required? | Use the format provided in the solicitation. | ||
| Competition Limitations . . . is a proof of a bona fide office serviced by the Washington, DC, Baltimore, or Virginia SBA required? | See answer above | ||
| Is there are minimum bonding requirement? If so, is a letter from the surety with bonding limits required? | See answer above | ||
| Will safety ratings be considered? If so, will we need to submit a copy of our EMR from NCCI be required? | No | ||
| Please confirm the proposal shall be submitted in Adobe PDF format. If not, please provide requirements | Yes | ||
| Please advise minimum and maximum number of project descriptions for experience, and if there is a particular format to follow. | Refer to the instructions in the solicitation. | ||
| Please confirm no bonding information is required for submission, such as a surety letter of bonding capacity. | See answer above | ||
| Please provide any requirements for badging/security. | The awardee will be provided this information. | ||
| No sketches, existing conditions, as-builts, or design guidelines have been provided in this solicitation for the sample task order. Please confirm they will be provided in an amendment. | They will be provided to the awardee. | ||
| Can the deadline for questions be extended to allow for review of amendments including the scope requirements for the sample task order currently not included in the contract documents? | No | ||
| Can the bid deadline be extended to 7/18/2019? | Yes | ||
| Where and how many employees will be allowed to park their personal vehicles? How much will it cost? | No, employee parking available. | ||
| Can photos of the existing conditions/spaces be provided? | Photo's that were taken during the sit visits will be uploaded on FBO. | ||
| Please confirm no permits will be required under this task order. If permits are required, please identify the required permits and confirm who obtains and pays for them. | Under the entire contract requirements will be required for the space work. The awardee will be responsible for the payments of the permits. | ||
| Please provide the approximate start dates for design and construction. | On the award date on the task orders. | ||
| Please confirm if resumes from the design team as well as the construction team will be required for submission with the proposal. | Key personnel only. | ||
| Is there a freight elevator available for use by the contractor? Please provide any requirements/restrictions and its location. | Yes. There are no requirement restrictions. Please understand that the freight elevators are used by multiple vendors. | ||
| The Contract/Project Manager shall be available between the hours of | |||
| 8:00am to 4:30pm Monday through Friday. | Refer to the solicitation. | ||
| Normally, the Site Superintendent is on site full time, the PM will be available but not on site full time. Is that acceptable? | PM must be available as needed and generally be available on site as a norm. | ||
| Is there a space by the loading dock for a dumpster? Please provide any limitations for size/time allowed. | Yes, no limitation for size. But it has to be coordinated with the Office of Facilities. | ||
| On page 3 of 70 on the Bid Form there are line items for a Base Period and 4 Option Periods for an additional 4 years. Please confirm we are just to include an add % for the 4 option years as we have no items to review to submit pricing for these additional periods of time. | Correct provide numbers based on percentages. Understand that those numbers will be the numbers that will be used. | ||
| Which task orders will need GSA approval to proceed (type & level of magnitude)? | Assume all | ||
| What is the standard building carpet & adhesive? | Awardee will receive this information. Assume that it's a P-100 compliant carpet. | ||
| Is there asbestos floor tile & mastic under the existing tile? | The exisitng tils is VAT. | ||
| Is there an existing bldg. asbestos survey? | Yes | ||
| After designs are submitted how long will approval typically take? | It varies by project scope. | ||
| Where is asbestos typically found throughout the bldg.? | Floor tile and Joint Celant and Tape duct work installation | ||
| How long will construction dumpsters be allowed to be left at the loading dock? | Varies | ||
| Will parking spaces be provided for crew members during projects? | No | ||
| What is the process for building access (badging)? | The awardee will be provided this information. | ||
| Are payment & performance bonds required for any tasks? | No | ||
| How many task ordering officials will there be under this contract? | One COR and One CO. | ||
| Will office and/or storage space be provided for the contractor? | Yes, refer to the solicitation. | ||
| How many task orders were issued under the previous contract? | Approximately 40 | ||
| Please provide a listing of the task order description & dollar amount previously awarded. | Procurement sensitive information | ||
| Will all work be conducted during non-normal working hours? | No | ||
| Please provide a sample baseline plan as referred to on Page 24. | The clause contains all of the required elements for the contract management system. We do not have a template for this. | 24.52.42-71 | |
| Who is the incumbent contractor? | AUS | ||
| The solicitation requires one original to be submitted with the technical volume with a 75 page limit. Is there a page limit for any other part of the submission or only the technical volume? | Only technical is limited. | ||
| Is there a required font size? | No, 11 font min. | ||
| The solicitation states the total file size of all attachments shall be less than 10 MB. Does this mean the entire submission needs to be less than 10MB including Technical Volume 1, Technical Volume 2 and Reps and Certs or only attachments outside of these required submissions? | Emails contining a total of attachments greater than 10mb may not be received. | ||
| Should the digital document, required to be less than 10 MB, be submitted on CD or USB drive? | The instructions require email submission of proposals. | ||
| Should the client submit past performance reference information directly to HUD or send it back to the contractor to submit with the solicitation response on 7/11/19? If required to be submitted directly to HUD, please provide the contact information as to where they should be sent. | Refer to the solicitation instructions | ||
| Do any of the designs in design/build projects have to be approved by the historic preservation office or the historical society? | All of them | ||
| Based on the questions, especially the past performance reference information, can the response date be extended until August 15, 2019? | No |
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