Building_Alteration_Services_PWS_2019_04_02.docx

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

451 7th St SW Washington, DC 20410

Building Alteration Services

PERFORMANCE WORK STATEMENT

04 April 2019

Table of Contents

General Information Introduction The Department of Housing and Urban Development (HUD), Office of Administration (OA), requires a contractor to provide Building Alteration Services for the Agency. This contractor shall assist the agency in alterations building spaces and providing supporting services. Through this procurement, HUD intends to award a Blanket Purchase Agreement (BPA) for building alteration services at its Headquarters building, located at the Robert C. Weaver Building, 451 7th Street SW, Washington, DC 20410 and leased spaces in Washington, DC. Orders will be issued separately for specific work.

Background The U.S. Department of Housing and Urban Development (HUD) has a requirement for building alterations services for its Headquarters building, located at 451 Seventh Street SW and HUD leased spaces in Washington, DC. The HUD Headquarters building is a historically recognized building on the national Register of Historic Places, known as the Robert C. Weaver Building. The building is a General Services Administration (GSA) owned facility that is approximately 1,440,000 square feet and has 10 stories of mostly office area above ground in addition to a penthouse, basement, sub-basement, and a three-level underground parking garage. In addition, the facility has a large multipurpose room/auditorium that is housed on the first floor. The HUD Child Daycare Center encompasses approximately an 8,000 square foot build out beneath the building overhang. The facility houses approximately 4,000 occupants between the hours of 6:00 a.m. and 7:00 p.m. HUD performs its own reorganization of space under GSA Delegated Authority. Accordingly, HUD has responsibility for the design and tenant fit-out of the headquarters building, involvement with GSA planned and funded capital improvement projects for that facility, and responsibility for low voltage electrical service in HUD leased space in satellite buildings.

Considerations and Constraints The services identified in this PWS shall adhere to the rules, regulations, laws, standards, and conventions identified by HUD as well as within the Federal Government. The Contractor’s approach to completing the work may benefit from these areas of consideration:

1. HUD Offices and their locations.

2. Procurement laws and regulations, including the Federal Acquisition Regulations (FAR).

Description of Services The nature of the work ranges from complete interior tenant fit-out construction projects to minor alterations. Project types include, but may not be limited to:

1. Renovations of office areas with major revisions to floor layouts

2. Construction of conference rooms with videoconferencing capabilities and provision of videoconferencing equipment

3. Sequenced upgrading of data and telephone cables throughout the building

4. Minor repairs

5. Minor interior floor and wall finish replacements

6. Electrical data and telephone work related to occupant moves

7. Data and telephone cabling in leased spaces located within a ¾ mile radius from the Weaver Building

8. Provide studies and analysis of design

Project workload can include multiple simultaneous work orders in the $250,000.00 range, along with numerous concurrent small projects in the $100.00 to $25,000.00 size range. The Contractor shall have the responsibility to provide construction services related to tenant fit-out including but not necessarily limited to demolition of ceilings walls and flooring, hazardous materials abatement, interior architectural/carpentry work including walls glazed assemblies and built-in furnishings, and mechanical, plumbing, electrical, electrical lighting, and fire protection work. The Contractor shall provide all management, supervision, labor, materials, tools, services, supplies, parts and equipment necessary to perform the work. The Contractor shall be responsible for planning, scheduling, and quality control (QC) for all assigned work orders/tasks. The Contractor shall be responsible for coordinating all work in order to ensure its complete, timely, and effective performance in accordance with the requirements as delineated in this solicitation

Non-Personal Services The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services.

If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy, decision making or management nature, i.e. inherently Government functions. All decisions relative to programs supported by the Contactor shall be the sole responsibility of the Government.

Period of Performance The period of performance shall consist of one base period of 12 months and four 12-month option periods.

Place of Performance The Place of Performance shall be the HUD headquarters building located at the US Department of Housing and Urban Development at 451 7th St., SW; Washington, DC 20410 and HUD leased tenant space in Washington, DC as required.

Hours of Operation The normal hours of operation shall be from 6:00am to 7:00pm, unless otherwise identified for each task. The Contractor shall maintain an adequate workforce for the uninterrupted performance of tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

Special Qualifications Special qualifications shall be identified within each task as required.

Post Award Kickoff Conference The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Government intends to convene a Post Award Conference with the Contractor within ten business days after contract award. The Contracting Officer shall notify the Contractor of the specific date, location, and agenda within five business days after contract award. The post award conference and subsequent meetings may be held via teleconference.

Status Meetings The Contracting Officer (CO), Contracting Officer’s Representative (COR) and other Government personnel, as appropriate may meet periodically with the Contractor to also review Contractor performance, requirement status, etc. At these meetings, the Contracting Officer shall apprise the Contractor of how the Government views the Contractor's performance, or progress of the requirement. The Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

Contractor Travel Contractor travel is not applicable to this requirement and HUD shall not reimburse the Contractor for any travel costs.

Transition In The Contractor shall, upon the Contracting Officer's written notice, furnish Transition-In services as required. As a successor, the Contractor shall have sufficient personnel onboard during the Transition-In period to ensure a smooth transition with the incumbent Contractor.

The Contractor shall provide an orderly transition of work acceptance and accomplishment such that any impact to the program is minimized. During the Transition-In period, the Contractor shall become familiar with the requirements to commence full performance of services by the end of the Transition-In period. Transition-In is not required if the successor Contractor is the incumbent Contractor.

Transition Out To minimize any decrease in productivity and to prevent possible negative impacts on additional services, the Contractor shall have sufficient personnel on board during the Transition-Out period. The incumbent Contractor shall ensure a smooth transition with the successor contractor during the Transition-Out period, prior to completion of contractual performance. The incumbent Contractor shall aid the successor in the development of plans, procedures, and methods for the assumption of all on going work.

At the expiration of the contract period, or other termination time if appropriate, the Contractor shall ensure final meter readings are obtained for all equipment. The Contractor shall coordinate the removal of all equipment.

The Contractor shall provide an orderly transition of work acceptance and accomplishment, such that full control by the successor contractor is achieved by the end of the successor Transition-In period.

Definitions and Acronyms Definitions

1. Acceptance – Provided when an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

2. Approval – Provided when the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

3. Business/Work Days - Every official work day of the week which are days between and including Monday to Friday. This does not include public holidays and weekends.

4. Calendar Day - Any day of the week.

5. Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

6. Contractor Program Manager – An employee of the Contractor to meet program objectives or production requirements. CPMs are responsible for subordinate projects within the scope of the overall program. The CPM is ultimately responsible for effectively managing all Contractor business and technical risks to ensure effective systems and services are delivered to the Government, within budget, and at the required levels of performance.

7. Contracting Officer (CO) - A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: the only individual who can legally bind the Government.

8. Contracting Officer’s Representative (COR) – An employee of the U.S. Government appointed by the Contracting Officer to perform specifically delegated contract management activities in regard to administrative and technical issues. This individual has authority to provide technical direction to the Contractor as long as direction is within the scope of the contract, does not constitute a change and has no funding implications.

9. Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

10. Emergency Callback - A service request or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

11. Government Furnished Property (GFP) - Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

12. Normal Working Hours - The hours of building operations under most circumstances when all services must be provided to all occupants from 8:00am to 5:00pm.

13. Operations - The continual process of using building equipment systems to accomplish their function, optimize building performance, and improve energy efficiency. Operations includes analysis of requirements and systems capabilities, operating controls and control systems, responding to service requests, touring and observing equipment performance and condition, adjusting equipment, identifying needed maintenance and repairs to equipment, and maintaining lubrication and chemical treatments, etc.

14. Program/Project Manager (PPM) – The PPM is responsible for meeting program objectives or production requirements through the acquisition of any mix of in-house, contract, or reimbursable support resources. PPMs are responsible to stakeholders for management and oversight of subordinate projects within the scope of the overall program, as well IPTs. The PPM is ultimately responsible for effectively managing all business and technical risks of the program to insure effective systems and services are delivered to the end user on schedule, within budget and at the required levels of performance.

15. Project Manager (PM) – As agreed, an employee of the U.S. Government, and/or Contractor assigned responsibility for accomplishing a specifically designated work effort or group of closely related efforts established to achieve stated or designated objectives, defined tasks, or other units of related effort on a schedule, within cost constraints and in support of the program mission or objective. The PM is responsible for the planning, controlling, and reporting of the project, and for the management of required functions, including acquisition planning, defining requirements, business case development, performance of the schedule, and formulation, justification and execution of the budget. The PM is responsible for effectively managing project risks to ensure effective systems and services are delivered through a total life-cycle approach to the end user on schedule, within budget and at the required levels of performance. A PPM may also serve as PM for projects within the scope of the program.

16. Performance Requirements Summary (PRS) - A listing of the performance requirements under the contract that are to be evaluated by the Government on a regular basis, performance indicators for these requirements, performance standards for these requirement and surveillance methods to be used to determine if performance standards are met.

17. Performance Standard - The Contractor's performance level required by the Government.

18. Performance Work Statement (PWS) - A statement of work for performance based acquisitions that describe the required results in clear, specific and objective terms with measurable outcomes.

19. Quality Assurance (QA) - Policies and procedures adopted by the Government to ensure that supplies and services acquired under Government contracts conform to the contracts quality requirements.

20. Quality Assurance Surveillance Plan (QASP) - A plan describing how the agency shall survey, observe, test, sample, evaluate and document the Contractor's performance in meeting critical performance standards identified in the contract.

21. Quality Control (QC) - All necessary measures taken by the Contractor to assure that the quality of an end-product of service shall meet contract requirements.

22. Service Request - A response to a HUD, tenant, or agency request or a response to an observation that some equipment, system or material covered by the contract is inoperable, dysfunctional, deteriorated, or not within normal operating parameters, or that performance standards of the contract are not being met. Service request response involves analysis of the problem and adjustment of operating or monitoring controls or other immediate corrective action. A requirement to perform a repair may result from the analysis stage of a service request.

Acronyms

1. AQL – Acceptable Quality Level

2. CO - Contracting Officer

3. EST - Eastern Standard Time (U.S.)

4. PPM – Program/Project Manager (Government only)

5. PM – Project Manager

6. COR – Contracting Officer’s Representative

7. HUD - U.S. Department of Housing and Urban Development

8. HUDAR - HUD Acquisition Regulation

9. IT - Information Technology

10. OCPO - Office of the Chief Procurement Officer

11. QA - Quality Assurance

12. QASP - Quality Assurance Surveillance Plan

13. QCP - Quality Control Plan

Government-Furnished Property and Services The Contractor shall ensure accurate control and accountability of all Government-Furnished Property in accordance with the terms and conditions of this agreement. The Contractor, or the Contractor’s employees shall not use Government property in any manner for any personal advantage, business gain, or other personal endeavor. The Government shall furnish, at no cost to the Contractor, the GFP shown below.

Government Services The Government will provide the Contractor with an office, equipped with telephone, and LAN service including a computer, and furniture. The P/PM will provide design intent scopes of work with drawings as may be required for the Contractor’s use in carrying out the work.

Facilities The Government shall furnish space in the buildings, when available, and furniture and furnishings for official business only in the performance of this contract for Copy Center Operators.

Equipment The Government shall provide the space in the Weaver Building for storing material and equipment. The Contractor shall provide all equipment.

Materials The Government shall provide the space in the Weaver Building for storing material and equipment. The Contractor shall provide all equipment.

Quality Assurance The Government shall evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance and the minimum acceptable quality level. As part of the Government’s quality assurance program, the Government may:

1. Review and, if warranted, reject any reports or other submittals required from the Contractor.

2. Review performance and service records, including but not limited to monthly progress reports, and any computerized or hardcopy records maintained by the Contractor documenting performance under this contract, and require correction of any unsatisfactory conditions noted.

3. Determine the adequacy of the Contractor’s quality control program and documentation and the overall success of this program. The Government may order improvements if it determines the program is insufficient or ineffective.

4. Perform inspections with Government personnel, or independent third-party inspectors.

Contractor performance shall be evaluated based on performance success or deficiencies, success or failure in meeting contract requirements, and the Contractor’s record of correcting deficiencies when noted. While corrective actions shall be noted, a record of significant performance deficiencies may lead to a performance evaluation that is less than satisfactory even if the Contractor takes corrective action. The use or nonuse of any quality assurance methods (e.g., a measurement and verification (M&V) program) by the Government shall not constitute a waiver of, or excuse from contract requirements.

The Government may implement, or change quality assurance measures at any time during the term of the contract.

Contractor-Furnished Items and Services The Contractor shall provide all supplies, materials, and equipment required to perform the work under this agreement, unless otherwise stated herein.

Contractor Responsibilities The Contractor shall only conduct business with designated Government personnel listed as a Point of Contact (POC). Names of authorized personnel shall be provided to the Contractor by the Government, in writing and updated as necessary throughout the agreement period.

U.S. Government records, copies of original results and reports, verified original data, corrected data and corrected supporting final reports which are maintained by the Contractor shall remain the property of the U.S. Government. These files/results shall be surrendered to the COR.

Contractor Personnel Key Personnel The following are considered Key Personnel on this contract:

1. Program Manager

2. Senior Project Manager

3. Superintendent

4. A/E Project Manager

The Contractor shall provide a Program Manager who shall be responsible for the performance of work. The Program Manager is considered Key Personnel by the Government and shall be listed as such in accordance with HUDAR 2452.237-70, "Key Personnel. The Program Manager shall have full authority to act on all contract matters relating to the daily operations of this contract. Accordingly, at a minimum, the point of contact shall have the technical knowledge of the requirement and be in the position to receive assignment, guidance, and direction from the COR and CO per HUDAR 2452.237-73, Conduct of Work and Technical Guidance, and shall be allocated enough hours to the requirement to ensure successful performance. The point of contact shall each be an employee of the Contractor. An employee of a subcontractor is not acceptable. The Program Manager shall be available between the hours of 8:00am to 4:30pm Monday through Friday EST, except Federal Holidays, or when the Government facility is closed for administrative reasons.

Personnel Requirements The Contractor shall furnish all personnel necessary to meet the requirements as specified in this solicitation. The Contractor shall submit the resumes for all key personnel for approval by the CO or COR. In the event of a vacancy, the Contractor shall have identified a selectee for approval of the CO or COR within 30 calendar days of a position becoming vacant.

The Government (HUD) shall approve/disapprove the resume of any new hire, successor, replacement, and/or substitute key personnel prior to new employee start day. All Contractor key personnel shall have the capacity to provide positive customer service skills.

The Contractor shall have available a sufficient number of qualified in-house and/or subcontracted personnel to properly, adequately, safely, and economically perform alterations work in the HUD Building and HUD leased spaces. The Contractor shall provide the means of recording arrival and departure times of each employee. The recorded time shall be available for review by the COR, or other officials designated by the COR, at any time. During periods of work, the Contractor shall adequately staff project management and supervisory functions for all work.

The Contractor shall use licensed and/or certified personnel for each craft pertaining to this contract. Personnel shall be fully capable of responding to fulfill the requirements of this contract. All Contractor employees shall be required to comply with Government security requirements. The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance, and Federal Information Processing Standards Publication (FIPS PUB). The Contractor shall insert this clause for their subcontracts whenever they are required to have physical access into the HUD Building.

All Contractor employees, including supervisors, shall present a neat appearance and wear appropriate uniforms. All Contractor employees shall have properly displayed Government identification badges while working in the HUD Headquarters Building and other HUD-occupied buildings. The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. The contractor shall ensure that employees do not disturb papers on desks, open desk drawers or cabinets, or use government telephones, except as authorized.

Supervision The Contractor shall be responsible for proposal, supervision, and coordination of the work to be performed under this contract. A Project Manager or an approved Superintendent shall be on-site as required during building construction activities, to ensure coordination of subcontractors, and to ensure coordination with Government personnel concerning issues that include but are not limited to safety, timeliness, and logical sequence of work.

Identification of Contractor Employees All Contractor personnel shall wear company picture identification badges to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail, Contractor personnel shall identify themselves to avoid situations arising where sensitive topics might be better discussed solely among Government employees. Contractor personnel shall identify themselves on any attendance sheet, or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor personnel occupying collocated space with their Government program customer shall identify their work space area with their name and company affiliation, or as a minimum, "Contractor", after their name.

Quality Control The Contractor shall establish and maintain a complete Quality Control Program that shall ensure services are performed in accordance with this contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's quality control program is the means to ensure that work complies with the requirements of the contract. The Contractor shall develop, maintain, enforce, and provide to the PPM, or other designee a Quality Control Plan (QCP) within 30 business days after contract award. The QCP shall be submitted to the COR within five (5) working days when changes are made thereafter. The QCP shall ensure the Government receives the level of quality that is consistent with the requirements specified in this contract. The QCP shall be sufficiently detailed to provide the Contractor's methodology for identifying and recruiting qualified personnel. The QCP shall also provide the Contractor's methodology for resolving problems identified by the Government during reviews conducted in accordance with its Quality Assurance Surveillance Plan (QASP). The QCP shall also provide the Contractor's methodology for establishing an internal feedback system for support personnel, and for resolving problems identified by that feedback system. The QCP shall demonstrate and validate that the services or deliverables to be provided under the contract are completed with a level of quality that meets the minimum performance threshold established in the Government's QASP. The QCP shall address the Quality Management Approach, Quality Assurance, Quality Control, and Quality Standards.

Tasks The tasks encompassing this PWS are listed below and support the scope of work.

Program Management The Contractor shall provide a Program Management Plan describing the technical approach, organizational resources, and management controls to be employed to meet the cost, performance, and schedule requirements throughout the contract’s execution. Additionally, the Contractor shall document and incorporate the following processes as a part of the Program Management Plan. The Contractor shall provide a Monthly Status Report to the Contracting Officer’s Representative (COR) and Government Program/Project Manager (P/PM) and shall, at a minimum, report the status of the following:

1. Project Status

2. Financials

3. Deliverables

4. Personnel (including subcontractors)

5. Status of Performance Requirements

6. Other deliverables, reports, and items as identified within this PWS

The Contractor and HUD shall meet periodically onsite, via web conference, or via teleconference to:

1. Review work statuses

2. Review deliverables

3. Review reports

4. Review performance

5. Perform planning and alignment with HUD’s objectives and requirements

6. Provide resolutions to issues

Project Management

5.2.a Roster of Approved Project Managers and Superintendents

Within 10 days of Contract award, The Contractor shall submit a proposed roster of individuals that may act as Project Managers and Superintendents with documentation supporting the designation for Government review and approval. Subsequent additions to the list shall be submitted with documentation for Government approval, and the contractor shall maintain the list throughout the contract term and distribute revisions to the Government. The list shall include employees proposed by the Contractor to act in place of a Project Manager and/or Superintendent, particularly in after-hours work.

The Project Manager is a person, designated in writing by the Contractor, who has complete authority to act for the Contractor in every detail during the term of the contract. The Project Manager shall have signature authority and be permitted to accept orders for work, notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The Project Manager shall be on site as required to satisfactorily perform the administration of the work under the contract unless temporarily replaced by a designated Supervisor. (See below) The Project Manager shall be responsible for the competent performance of all Contractor personnel. The Project Manager shall be approved by the Contracting Officer or appointed designees.

5.2.a.1 Qualifications:

Project Manager The Project Manager shall possess the following minimum work-related experience and capabilities in the field of Construction Project Management supporting the following skills and capabilities:

A. Experience in construction project management and/or Architectural Engineering and tenant renovations of the scope and size of work encountered at the HUD Headquarters building and HUD leased spaces. The Project Manager shall have experience with management and supervision of building tenant build-out work that is commensurate with the size of the projects anticipated under this contract.

B. Working understanding and knowledge of all building disciplines related to interior construction, including the ability to read construction documents and shop drawings.

C. Detailed knowledge of building codes including the current editions of the ICC International Codes, the National Electrical Code (NEC), and NFPA 101 Life Safety Code.

D. Detailed knowledge of construction standards and practices with the ability to provide technical trade/craft specifications.

E. Familiarity with Government facilities and procedures, historical building principles, and sustainable building design.

F. Demonstrated ability to manage and supervise building construction personnel both in-house and subcontracted.

G. Knowledge of Leadership in Energy and Environmental Design (LEED) principles and energy management.

H. Experience with negotiating contract changes, coordinating, scheduling, drafting correspondence, and providing alternate solutions.

I. Experience with ordering materials and parts.

J. Ability to schedule work.

K. Ability and experience in estimating costs

L. Ability to handle controversial or delicate matters.

M. Managerial experience in managing the day-to-day office (record keeping, communication, filing, supplies, etc.)

Construction Project Manager The Construction Project Manager shall possess the following minimum work-related experiences and capabilities:

A. Experience in construction project management and/or Architectural Engineering and tenant renovations of the scope and size of work encountered at the HUD Headquarters building and HUD leased spaces. The Project Manager shall have experience with management and supervision of building tenant build-out work that is commensurate with the size of the projects anticipated under this contract.

B. Working understanding and knowledge of all building disciplines related to interior construction, including the ability to read construction documents and shop drawings.

C. Detailed knowledge of building codes including the current editions of the ICC International Codes, the National Electrical Code (NEC), and NFPA 101 Life Safety Code.

D. Detailed knowledge of construction standards and practices with the ability to provide technical trade/craft specifications.

E. Familiarity with Government facilities and procedures, historical building principles, and sustainable building design.

F. Demonstrated ability to manage and supervise building construction personnel both in-house and subcontracted.

G. Knowledge of Leadership in Energy and Environmental Design (LEED) principles and energy management.

H. Experience with negotiating contract changes, coordinating, scheduling, drafting correspondence, and providing alternate solutions.

I. Experience with ordering materials and parts.

J. Ability to schedule work.

K. Ability and experience in estimating costs

L. Ability to handle controversial or delicate matters.

M. Managerial experience in managing the day-to-day office (record keeping, communication, filing, supplies, etc.)

A/E Project Manager The A/E Project Manager (architect/engineer) shall possess the following minimum work-related experience and capabilities:

1. Experience in architectural and/or engineering project management and tenant renovations of the scope and size of work encountered at the HUD Headquarters Building and HUD leased spaces. The A/E Project Manager shall have experience with management and supervision of designing tenant build-out work that is commensurate with the size of projects anticipated under this contract

1. Working understanding and knowledge of all building disciplines related to interior construction including understanding of building systems and principles of architectural and engineering design.

1. Detailed knowledge of building codes including current editions of the ICC International codes, NFPA codes, GSA P100, Government accessibility standards, historic preservation standards, and sustainability objectives

1. Detailed knowledge of construction document creation, including drawings and specifications, and NCS CAD standards.

1. Familiarity with Government facilities and procedures

1. Demonstrated ability to manage and supervise both in-house and subcontracted design and engineering personnel.

1. Knowledge of LEED

1. Experience with negotiating.

1. Experience with, and knowledge of methods of construction, materials, equipment, and parts.

1. Ability to schedule work, including experience with Microsoft Project.

1. Ability and experience in estimating costs by square foot, line item, time and material, and in estimating subcontracted costs. Understanding of Government procurement methods and contracts.

1. Ability to handle controversial or delicate matters.

1. Managerial experience in presenting to and coordinating with Government officials as well as managing day-to-day office functions.

5.2.a.2 Duties General and Administrative The Project Manager shall be responsible for the overall management, operations and coordination of this contract and shall act as a central point of contact for this contract with the Government and/or its representatives. The Project Manager or Supervisor shall meet weekly with the COR to discuss operations and/or any problems that may have occurred. The Project Manager shall maintain a tracking system that identifies status of all projects from initial project request through completion. The Project Manager shall provide a concise weekly status report of projects in progress, (i.e. requested, proposed or in construction), or completed since the prior report. In coordination with the COR, the Project Manager shall prioritize the project workload to ensure optimal service to occupant organizations.

5.2.a.3 Project Initiation The Project Manager shall receive requests for project proposal and, if necessary, coordinate a site visit with the COR or his or her designee. The Project Manager shall itemize the work requirement based on Task Schedule Items.

The Project Manager shall price items of work that are not included on the Task Schedule, but are similar in nature, (i.e. electrical, interior construction and painting), utilizing the Craft labor rates included on the Task Schedule and itemized materials and applying the materials handling fee. For work items beyond the task schedule items, for example fire protection, the Project Manager will identify sources, obtain quotes and provide information sufficient to establish the reasonableness of the selected quote. The subcontract handling fee will be applied to the selected quote price. The Project Manager shall submit a proposal including pricing as described above and any specific information required, adequately delineating the requirement, including proposed revisions to the requesting documents resulting from site investigation or pre-proposal discussion as well as estimated time frames to initiate and complete the work.

The following recommended timeframes indicate general Agency expectations in the Project Initiation activities, however it should be noted that every effort should be made to accommodate high-priority short timeline projects.

Conduct Walk-Through (Task Item Work) Within 2 business days of Request Conduct Walk Through (Specialty Subcontractor) Within 5 business days of Request Submission of Proposal (Task Item Work) Within 2 business days of Walk-Though Submission of Proposal (Specialty Sub or Labor Material Breakout for project > $25K) Within 5 business days of Walk-Though Initiate Construction (No Bonding) Within 2 business days of Work Order Initiate Construction (Bonds Required, Project > $25K) Within 15 Business Days of Work Order (Bonds due in 10 Days) 5.2.a.4 Project Execution The Project Manager shall supervise and coordinate the on-site work force including subcontractors, either personally or through designated Superintendents, to facilitate completion of the work. The Project Manager shall receive daily updates from the Superintendent regarding projects with Superintendent oversight. The Project Manager shall identify, address and, if appropriate, provide proposals to resolve errors and inconsistencies encountered during the construction phase. The Project Manager shall provide notice to the Government concerning scheduling deviations and ensure that access requirements are coordinated with the COR.

5.2.a.5 Project Close Out

In accordance with the approved Quality Control plan, the Project Manager shall verify project completion and compliance. The Project Manager shall provide notice of Project completion to the COR, including any documentation of completed work that may be required such as inspection reports, as-built drawings or operating manuals for installed equipment.

5.2.b Superintendent

Superintendents are persons designated in writing by the Contractor who have authority to act for the Project Manager at the worksite, typically in direct management of ongoing construction activities. Superintendents shall be subject to approval by the Government in accordance with Section C.1.3.2(C). Notify the COR in advance if an approved Superintendent will be acting in lieu of the Project Manager during ongoing work activities. Such individuals shall be classified as working Superintendents and will typically perform in a craft capacity in addition to their oversight duties.

The Contractor shall designate a minimum of one (1) individual during periods of work that shall have operational authority on the job site (while work is being performed). Such an individual shall be classified as a working Superintendent. This designation shall be furnished to the COR within five (5) working days after notice to proceed.

5.2.b.1 Duties

The designated Superintendent shall supervise and coordinate the on-site project work force including subcontractors to facilitate expeditious completion of quality work.

The designated Superintendent shall identify, address and, if appropriate, initiate proposals for submission through the Project Manager to resolve errors and inconsistencies encountered during the project construction phase of an assigned project.

The designated Superintendent shall document ongoing activities and provide such documentation to the Project Manager for review and action if appropriate.

5.2.b.2 Qualifications:

A. Experience in directing and supervising construction activities at the work crew level for projects commensurate with the size of the projects anticipated under this contract.

B. Knowledge of general construction.

C. Ability to provide recommendations, inspect, and interpret instructions.

D. Ability to maintain logs on site.

E. Experience with overseeing work performed by subcontractors.

F. Ability to schedule and evaluate the work of the employees and subcontractors.

G. Ability to respond to emergency or difficult situations and the ability to handle controversial or delicate matters.

H. Experience in managing the day-to-day office (record keeping, communication, filing, supplies, etc.).

5.2.b.3 Qualifications of Building Construction Personnel

Licensing requirements of state and/or other authorities as they apply to the private sector shall also apply to all personnel engaged in contract activities in Federal buildings located in the area covered by those authorities. All contract personnel employed in those trades, crafts, or professions which require licensing shall be fully licensed prior to engaging in any contract activities specified herein. The license shall be of a grade or other level consistent with the requirement of work being performed and/or established by the state and/or other authority.

5.2.b.4 Certification In the absence of any certificate/license requirement by state and/or other authorities, professional and technical expertise for personnel or subcontractor(s) involved in the performance of this contract shall be certified by the Contractor, in writing, to the COR. Approval from the CO and/or COR shall be received in writing before key personnel are allowed to work under this contract.

Certifications shall be submitted to the CO and COR for approval within five (5) calendar days before a new or replacement employee or subcontractor is scheduled to begin working on the contract. The certification shall be in the form of a resume and shall be signed by the Contractor.

5.2.c Post Award Instructions

1. List of emergency work contacts within five (5) days of Government approval of a Project Manager, the Contractor shall provide the CO/COR with the Project Manager’s telephone number and email address as well as a back-up contact for emergency work.

2. Initial Contract Mobilization The Contractor shall be responsible for coordinating work that is on-going at the start of the contract with both the Government and the previous contractor for up to and including fourteen (14) calendar days after the notice to proceed. The Contractor shall move their own materials and equipment into designated areas of the building with a minimum of disruption to building occupants.

3. Contractor professional capabilities The Contractor shall be able to provide complete and usable code compliant work in place from written scopes of work with design intent drawings, as may be required.

4. Quality of materials and workmanship The Contractor shall use only building materials that as a minimum comply with applicable specifications and regulations. Workmanship shall as a minimum meet industry standards. Cable and electrical connectors shall be tested and shall as a minimum meet applicable TIA or ISO standards for the category of cable and connector and their intended use.

5. Mobilizing for work orders The Contractor shall be responsible for mobilizing in a timely manner for each project. The Contractor shall perform site visits, plan review, and review of material lead times with the CO and/or COR as required to establish a completion date. The contractor shall deliver materials to the project site and stage materials, tools, and equipment at the site in a manner that is compliant with industry-mandated and/or industry-recommended protections for people working in areas adjacent to and/or affected by construction activities at the site.

6. Escorts The Contractor shall escort all subcontractor personnel who do not possess badges that allow for access within the buildings where work is performed.

7. Supervision and Coordination of Work At the request of the CO and/or COR, the Contractor shall verify scopes of work prior to commencement of work orders and attend planning meetings and/or site visits. The Contractor’s attendance at the meetings and/or site visits shall be included within the base price of the contract. The Contractor shall coordinate the activities of the different trades to allow for a logical work flow and minimize interference among and between subcontractors and crews. The Contractor shall provide notifications as may be required for certain work tasks in a timely manner. The Project Manager or a designated approved Superintendent shall be on-site while work is being performed under this contract.

a. Core Drilling The Contractor shall perform concrete scanning, abatement of hazardous materials, and core drilling during non-duty working hours unless otherwise directed by the CO and/or COR.

b. Structural Clay Tile Wall Demolition The Contractor shall perform abatement of hazardous materials, and wall demolition during non-duty working hours unless otherwise directed by the CO and/or COR.

c. Impact and Power Tools The Contractor shall use impact tools for cutting concrete or for installing inserts during non-duty working hours unless otherwise directed by the CO and/or COR.

The Contractor shall provide specific times and locations where the work will be performed when requesting the use of noise generating tools during working hours.

d. Work Incidental to Construction The Contractor will be required to relocate movable office furniture, and other small miscellaneous items, in connection with minor construction activities. Upon completion of the work, the Contractor shall restore the office furniture to its original position.

8. Protections The Contractor shall use protective coverings for furniture and equipment and walls and floors as may be required in work areas. The Contractor shall use protective coverings for walls and floors as may be required in traffic areas to and from job sites.

9. Transportation of Materials and Equipment within Buildings The Contractor shall use only freight elevators to move material and equipment from one floor to another.

10. Cleaning The Contractor shall on a daily basis clean work area immediately after work has been completed. Construction areas isolated from occupied spaces shall be broom clean. Construction areas in occupied spaces shall be vacuum clean.

Upon completion of work, the Contractor shall leave the work area in a clean, neat, and orderly condition. Carpet shall be vacuum cleaned, and floor tile shall be cleaned and waxed. The Contractor shall remove all rubbish, tools, equipment, and materials from the job site.

In cases where debris is left from a previous day's work, the Contractor shall reimburse the Government for cleaning services or costs shall be deducted from the Contractor's invoice.

11. Trash and Construction Debris The Contractor shall provide trash bins for removal and disposal of all construction material and debris from the work site in a Government provided open top dumpster. Reusable Government-owned material shall be stored in space provided by the Government.

12. Touch-up Painting As a part of the work, the Contractor shall perform touch-up painting for areas, within the scope of the work order, as identified by the CO and/or COR following completion of the work.

13. Notification for Inspection When installations are complete, the Contractor shall notify the CO and/or COR to arrange for inspection.

14. Status updates The Contractor shall be responsible for providing the status of active projects to the CO and/or COR on a weekly basis.

The Contractor shall have the responsibility to perform the following as outlined below, prior to the end date and/or extensions of the contract term.

15. Demobilization The Contractor shall be responsible for coordinating work that is on-going at the end of the contract term with both the Government and the next contractor (as may be available) for ata minimum time of fourteen (14) calendar days prior to contract end. The Contractor shall move their materials and equipment out of designated areas of the building with a minimum of disruption to building occupants.