PWS_Sample_Task_Order_6-1-19.doc

Performance Work Statement (PWS)

Typical 5 Bay Project

06/01/2019

Version 1.1

4Vision Statement

1 General Information

1.1 Introduction

1.2 Background

1.3 Constraints

1.4 Description of Services

1.5 Non-Personal Services

1.6 Period of Performance

1.7 Place of Performance

1.8 Hours of Operation

1.9 Special Qualifications

1.10 Post Award/Kickoff Conference

1.11 Status Meetings

1.12 Contractor Travel

2 Definitions and Acronyms

2.1 Definitions

2.2 Acronyms

3 Government-Furnished Property and Services

3.1 Government Services

3.2 Facilities

3.3 Equipment

3.4 Materials

3.5 Quality Assurance (QA)

4 Contractor-Furnished Items and Services

4.1 Facilities

4.2 Equipment

4.3 Material

4.4 Contractor Responsibilities

4.5 Contractor Personnel

4.6 Identification of Contractor Employees

4.7 Quality Control

4.7.1 Quality Control Plan

5 Specific Tasks

5.1 Project Scope

5.2 Program Requirements

5.3 Materials and Finishes

5.4 Design Process

5.5 Construction Process

5.6 Post-Construction Deliverables

6 Deliverables

6.1 Quality Control Plan

6.2 Acceptance Criteria

7 Performance Requirements Summary 8 Related Documents

Performance Work Statement (PWS) Typical 5 Bay Project Vision Statement

The Department of Housing and Urban Development (HUD), Office of Administration (OA), requires that the Contractor provide Design/Build Services to construct five bays of typical perimeter office space in the HUD Headquarters building, 451 7th Street SW, Washington DC 20410. The project will be in a location to be determined in perimeter office space on Floors 2-10 in the building. This project will be the first task order under the Building Alterations Contract.

1 General Information

1.1 Introduction

The Office of Administration is seeking contractor support to manage, plan, design, and construct a typical five bay interior tenant fit-out building alteration in the HUD Headquarters Building. Work will involve all architectural and engineering disciplines and trades associated with interior construction.

1.2 Background

The HUD Headquarters building, known as the Robert C. Weaver Building, is a historically recognized building on the National Register of Historic Places. The building is a General Services Administration (GSA) owned facility and has 10 stories of mostly office area above ground. The project involves alteration of five bays of perimeter office space within the building's office areas. The five bay project is a part of an overall space consolidation plan among all HUD HQ spaces in Washington D.C.The intent of the project is to further reduction of HUD's office space footprint while also renovating space to meet current standards.

Existing conditions include interior spaces that have not been renovated in decades.

1.3 Constraints

The services identified in this PWS will adhere to the rules, regulations, laws, standards, and conventions identified by HUD as well as within the Federal Government. Constraints include the following: Code Requirements generated by both Federal Government and private industry, HUD Space Standards, Historic Preservation Standards, and Accessibility Guidelines.

1.4 Description of Services

The nature of the work is a minor alteration within HUD's delegated authority for the Weaver Building. Project work will include:

1. Architectural and Engineering design including provision of construction documents

2. Construction renovations of the office area with major revision to the floor layout, including architectural, mechanical, electrical, plumbing, and fire protection systems

3. Provision of videoconferencing capability and provision of videoconferencing equipment

4. Replacement of interior architectural finishes

5. Electrical data and telephone work including cabling through and provision of power to systems furniture that will be provided under a separate contract

6. Testing of and hazardous materials abatement of asbestos containing products, lead paint, and airborne contaminants

The Contractor shall provide all management, supervision, labor, materials, tools, services, supplies, parts and equipment necessary to perform the work. The Contractor shall be responsible for planning, scheduling, and quality control (QC) for all assigned work orders/tasks. The Contractor shall be responsible for coordinating all work in order to ensure its complete, timely, and effective performance in accordance with the requirements as delineated in this solicitation

1.5 Non-Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services.

If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy, decision making, or management nature, i.e. inherently Government functions. All decisions relative to programs supported by the Contactor shall be the sole responsibility of the Government.

1.6 Period of Performance

The period of performance shall consist of scheduled time for planning, design including development of complete construction documents, construction, follow-on work upon completion of furniture installation, and punch list work as may be required.

1.7 Place of Performance

The Place of Performance shall be perimeter office area in the building at a location to be determined on Floors 2 through 10 in the HUD Headquarters building located at the US Department of Housing and Urban Development at 451 7th St., SW; Washington, DC 20410.

1.8 Hours of Operation

The Contractor is responsible for providing services between the hours of 6:00AM and 3:00PM Monday thru Friday except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closing, or similar Government directed facility closings. Weekly hours shall not exceed a forty (40) hour work week and a typical work day will be 8 hours each day Monday through Friday. The Government reserves the right to change hours of operation or restrict contractor access. Work outside of these daily hours is prohibited without Contracting Officer approval. Government agencies will not be available during scheduled holidays, inclement weather, weekends, and after duty hours.

The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within the contract when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.9 Special Qualifications

The Contractor is responsible for ensuring that both A/E and construction employees and subcontractors maintain current professional certification/licensure during the execution of this task.

1.10 Post Award/Kickoff Conference

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Government intends to convene a Post Award Conference with the Contractor within ten business days after contract award. The Contracting Officer will notify the Contractor of the specific date, location, and agenda within five business days after contract award.

1.11 Status Meetings

The Contracting Officer, Contracting Officers Representative (COR) and other Government personnel, as appropriate may meet periodically with the Contractor to also review Contractor performance, requirement status, etc. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance or progress of the requirement. The Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. Post Award Conference and subsequent meetings may be held via teleconference.

1.12 Contractor Travel

No Contractor travel is anticipated during the performance period of this task order.

2 Definitions and Acronyms

2.1 Definitions

Business/Workdays - Every official work day of the week which are days between and including Monday to Friday. This does not include public holidays and weekends.

Calendar Day - Any day of the week.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer (CO) - A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: the only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the Contracting Officer to perform contract administration activities in regard to technical issues. This individual has authority to provide technical direction to the Contractor as long as direction is within the scope of the contract, does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government Furnished Property (GFP) - Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Performance Requirements Summary (PRS) - A listing of the performance requirements under the contract that are to be evaluated by the Government on a regular basis, performance indicators for these requirements, performance standards for these requirement and surveillance methods to be used to determine if performance standards are met.

Performance Standard - The Contractor's performance level required by the Government.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions that describe the required results in clear, specific and objective terms with measurable outcomes.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance (QA) - Policies and procedures adopted by the Government to ensure that supplies and services acquired under Government contracts conform to the contracts quality requirements.

Quality Assurance Surveillance Plan (QASP) - A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor's performance in meeting critical performance standards identified in the contract.

Quality Control (QC) - All necessary measures taken by the Contractor to assure that the quality of a product of service shall meet contract requirements.

Service Contract - A contract that directly engages the time and effort of a Contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Subcontractor - Any person , other than the prime Contractor, who offers to furnish or furnishes any supplies, material, equipment, or services of any kind under a prime contract or a subcontract entered into in connection with such prime contract, and any person who offers to furnish or furnishes general supplies to the prime contractor or a higher tier subcontractor. The Government does not have privity of contract with a subcontractor.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms

AQL - Acceptable Quality Level ARAMS - Automated Renewal and Amendment System

BAA - Business Area Analysis Study

CBT - Computer-Based Training

CCB - Change Control Board

CCMB - Configuration Change Management Board

CMMI - Capability Maturity Model Integration

CFO or OCFO - Office of the Chief Financial Officer of HUD

CFR - Code of Federal Regulations

CIO or OCIO - Office of the Chief Information Officer of HUD

CO - Contracting Officer

COR - Contracting Officer's Representative

COR - Contracting Officer Representative

COTS - Commercial Off-the-Shelf

CPO - Office of the Chief Procurement Officer of HUD

EST - Eastern Standard Time (U.S.)

ETC - Estimate to Completion

GAO - U.S. General Accounting Office

HUD - U.S. Department of Housing and Urban Development

HUDAR - HUD Acquisition Regulation

HUD/ISG - Internet Services Group within the Telecom Processing Division

HUD Web - HUDs Intranet Web Site and related WEB pages.

IG or OIG - Inspector General (Office of)

IT - Information Technology

IV&V - Independent Validation and Verification

LOOCS - Line of Credit Control System

OCPO - Office of the Chief Procurement Officer

OIG - Office of Inspector General

OMB - Office of Management and Budget

PL Public Law

PM - Project Manager

POC - Point of Contact

PPM - Project Planning and Management

QA - Quality Assurance

QASP - Quality Assurance Surveillance Plan

QCP - Quality Control Plan

SF - Standard Form

TBD - To be determined

U.S.C - United States Code

3 Government-Furnished Property and Services

The Contractor shall ensure accurate control and accountability of all Government-Furnished Property in accordance with the terms and conditions of this contract. The Government will furnish, at no cost to the Contractor, the GFP shown below.

3.1 Government Services

The Government will provide services as outlined in the contract.

3.2 Facilities

The Government will provide facilities as outlined in the contract

3.3 Equipment

The Government will provide equipment as outlined in the contract.

3.4 Materials

The Government will provide carpet tile as stock may permit, ceiling tile as stock may permit, matching gray vinyl floor tile as stock may permit.

3.5 Quality Assurance (QA)

The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level.

4 Contractor-Furnished Items and Services

The Contractor shall furnish, all facilities, equipment, and supplies required to perform the work under this contract that are not listed under Government-Furnished Property and Services.

4.1 Facilities

NA

4.2 Equipment

The contractor shall furnish all equipment to carry out performance of the work.

4.3 Material

The contractor shall furnish all materials to carry out the performance of the work.

4.4 Contractor Responsibilities

The Contractor shall only conduct business with designated Government personnel listed as points of contact (POCs). Names of authorized personnel shall be provided to the Contractor by the Government, in writing, and updated as necessary throughout the contract period.

U.S. Government records, copies of original results and reports, verified original data, corrected data and corrected supporting final reports which are maintained by the Contractor remain the property of the U.S. Government. These files/results must be surrendered to the COR.

4.5 Contractor Personnel

The Contractor shall provide a Contract/Project Manager who shall be responsible for the performance of work. An alternate shall also be designated to act in the absence of the Contract/Project Manager. These Contractor personnel (main point of contact and alternate point of contact) are considered Key Personnel by the Government and shall be listed as such in accordance with HUDAR 2452.237-70, "Key Personnel. The Contract/Project Manager and alternate shall have full authority to act on all contact matters relating to daily operations of this contract. Accordingly, at a minimum, the points of contact shall have the technical knowledge of the requirement and be in the position to actually receive assignment, guidance, and direction from the COR, PM and CO per HUDAR 2452.237-73, "Conduct of Work and Technical Guidance" and shall be allocated enough hours to the requirement to ensure successful performance. These points of points of contact shall each be an employee of the Contractor. An employee of a subcontractor is not acceptable for either of these positions. The Contract/Project Manager or alternate shall be available between the hours of 8:00am to 4:30pm Monday through Friday EST, except Federal Holidays or when the Government facility is closed for administrative reasons.

4.6 Identification of Contractor Employees

All Contractor/subcontractor personnel shall wear company picture identification badges as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail, Contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor/subcontractors occupying collocated space with their Government program customer shall identify their workspace area with their name and company affiliation, or at a minimum, "Contractor" after name.

4.7 Quality Control

The Contractor shall establish and maintain a complete quality control program that shall ensure services are performed in accordance with this contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non reoccurrence of defective services. The Contractor's quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The Contractor shall provide the associated Quality Control Plan to the Government as directed.

4.7.1 Quality Control Plan

The Contractor shall develop, maintain, enforce, and document a Quality Control Plan (QCP). The QCP shall ensure the Government receives the level of quality that is consistent with the requirements specified in this contract. The QCP shall be sufficiently detailed to provide the Contractor's methodology for identifying and recruiting qualified personnel. The QCP shall also provide the Contractor's methodology for resolving problems identified by the Government during reviews conducted in accordance with its Quality Assurance Surveillance Plan (QASP). The QCP shall also provide the Contractor's methodology for establishing an internal feedback system for support personnel, and for resolving problems identified by that feedback system. The QCP shall demonstrate and validate that the services or deliverables to be provided under the contract are completed with a level of quality that meets the minimum performance threshold established in the Government's QASP. The QCP shall address Quality Management Approach, Quality Assurance, Quality Control and Quality Standards.

5 Specific Tasks

5.1 Project Scope

The Contractor shall plan, design, and construct interior office space comprising five bays of perimeter office area in the HUD Headquarters Building.

5.2 Program Requirements

The Contractor shall evaluate and organize a design scheme based upon Government provided program requirements.

5.2.1 Functional Requirements

Functional requirements include accommodating the following:

1 200 square foot private office

1 150 square foot private office

1 100 square foot supervisory workstation

4 56 square foot working level workstations

Collaborative space for meeting additional small collaborative space for two people

4 36" wide 2 drawer lateral file cabinets

5.2.2 Codes, Standards, Compliance

Comply with current editions of the following codes:

GSA P100

NFPA 101 Life Safety Code

International Suite Codes

GSA ADA/ABA Guidelines

GSA/HUD/DC SHPO Programmatic Agreement for Historic Preservation

NFPA 70 National Electric Code

HUD HQ Space Policy

5.2.2.1 Fire Protection and Life Safety

Performance Standards

a) Standard: Compliant with applicable standards AQL: work stamped by licensed fire protection engineer Deliverables A001 drawings, specifications, cut sheets

5.2.2.2 Historic Preservation

Performance Standards

a) Standard: Compliant with applicable standards outlined in the Programmatic Agreement and Programmatic Agreement Processes.

AQL: 100% compliance

5.2.2.3 P100

Performance Standards

a) Standard: Compliant with applicable standards AQL: 100% compliance

5.2.2.4 CAD Drawings and Specifications Formats

Performance Standards

a) Standard: Compliant with applicable standards AQL: 100% compliance Deliverables A004 CAD drawings, specifications

5.2.2.5 Other Codes

The Contractor shall provide designs and constructed work in compliance with other codes including GSA's ADA/ABA guidelines, the International suite of Codes, and HUD space policy.

5.2.3 Aesthetic Requirements

The Contractor shall address light penetration, color coordination, levels of privacy appropriate to tasks, opportunities for collaboration, and compliance with the Programmatic Agreement for historic preservation.

5.3 Materials and Finishes

5.3.1 Floors

Finish flooring material will be carpet tile of either of two types:' Shaw Contract Natural Palette blend tile

Shaw Contract no rules tangle tile

Lay carpet over existing vinyl tile flooring in pattern specified in the HUD/GSA/DC SHPO Programmatic Agreement.

Performance Standards

a) Standard: Compliant with applicable standards AQL: meet industry standard level of installation

5.3.2 Ceilings

Existing suspended ceiling will remain in place.

Assume a 15% acoustical tile replacement with acoustical tile from HUD stock.

5.3.3 Walls

New walls to be metal stud drywall with insulation. Office doors to be stained wood with roughly 6'-0"x2'-0" glazing in the door. Door and window frames to be 1 1/2" aluminum. Locksets to be Yale mortise sets or equal. Windows to be 5'-0" and 11'-0" long.

Performance Standards

a) Standard: industry standard AQL: meet industry standard level of installation

5.3.4 Elect, Mech

Assume provision of one poke through device, along with utilization of existing Walker duct system for providing power data and telephone cables from the floor in open areas. Assume provision of wall power, data, and HDMI cable for a wall mounted TV in each office. Assume furring out the interior of the existing corridor wall if power, data, and telephone is provided on that wall.

5.4 Design Process

5.4.1 Concept

Provide two logical and creative concept designs based upon the Government's program requirements.

5.4.2 35% from the approved Concept design, provide a 35% design for review and approval.

5.4.3 60%

From the approved 35% design, provide a 60% design for review and approval.

5.4.4 90%

From the approved 60% submittal provide a 90% design for review and approval.

5.4.5 100%

From the approved 90% submittal provide a `100% design for review and approval for construction.

5.5 Construction Process

5.5.1 Demolition

Provide adequate protections to meet historic preservation Programmatic Agreement requirements. Do not disturb existing vinyl asbestos tile flooring. Ensure that dust from demolition will not be drawn into the return air plenum. Assume that the Contractor will be responsible for disposal of waste, including provision of a roll-off dumpster to be parked at the loading dock.

5.5.2 New Work

Noisy work, including sheet metal work, hammer drilling, and sawing shall be performed off-hours.

Scanning of floors for rebar, etc. And core drilling shall be performed off-hours.

Work that will produce odors such as laying of carpet shall be performed off-hours.

5.6 Post-Construction Deliverables

5.6.1 As-Built Drawings and Specifications

The Contractor shall provide as-built documents within three weeks of substantial completion of the work. The as-built documents shall include all trades and disciplines. As-built documents shall conform with CAD and specifications formatting standards.

6 Deliverables

The Contractor shall complete all work and submit all deliverables as specified herein. The Government reserves the right to make changes to delivery dates.

at 35%, 60%, and 90% design phases

aluminum frame section, door shop drawing, hardware catalogue cut

6.1 Quality Control Plan

The Contractor's QCP shall be delivered to the COR within 30 days after contract award (or with the Contractor's proposal if it is an evaluation factor). The QCP shall be submitted to the COR within 14 business days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to its quality control system.

6.2 Acceptance Criteria

Acceptance of all deliverables shall be subject to Government review.

7 Performance Requirements Summary

The summary chart below lists the contract's primary requirements, the associated performance standards, the expected target performance, and the methods of surveillance. While some contract requirements may not be listed in the chart below, requirements not appearing on the PRS chart do not negate the Contractor's obligation to perform all requirements as specified in the contract. Additionally, HUD reserves all rights and remedies under the provisions and clauses of the contract when performance of any contract requirement, whether listed below, is unacceptable.

HUD will develop a Quality Assurance Surveillance Plan to be used to provide contract oversight. In conjunction with the Contractor's Quality Control Plan and various other methods of assessing performance, the COR and PM may perform on-site reviews and/or other types of verification to determine that the specified target performance requirements have been met.

Regular review of Contractor performance is critical to the overall success of the contract. On a monthly basis, the COR will evaluate the quality of the product or services.

8 Related Documents

The Contractor shall abide by all applicable regulations, publications, manuals, policies, and procedures in the performance of this contract.

Performance Requirement Summary (PRS)

AQL: work stamped by licensed fire protection engineer

AQL: 100% compliance

AQL: meet industry standard level of installation

AQL: meet industry standard level of installation