PWS_IDIQ_6-1-19.doc

Performance Work Statement (PWS)

Building Alterations Services

06/01/2019 Version 1.1

4Vision Statement

1 General Information

1.1 Introduction

1.2 Background

1.3 Considerations and Constraints

1.4 Description of Services

1.5 Non-Personal Services

1.6 Period of Performance

1.7 Place of Performance

1.8 Hours of Operation

1.9 Special Qualifications

1.10 Post Award/Kickoff Conference

1.11 Status Meetings

1.12 Contractor Travel

1.13 Transition In

1.14 Transition Out

2 Definitions and Acronyms

2.1 Definitions

2.2 Acronyms

3 Government-Furnished Property and Services

3.1 Government Services

3.2 Facilities

3.3 Equipment

3.4 Materials

3.5 Quality Assurance (QA)

4 Contractor-Furnished Items and Services

4.1 Facilities

4.2 Equipment

4.3 Material

4.4 Contractor Responsibilities

4.5 Contractor Personnel

4.6 Identification of Contractor Employees

4.7 Quality Control

4.7.1 Quality Control Plan

5 Specific Tasks

5.1 Program Management

5.2 Project Management

5.3 Architectural and Engineering Requirement

5.4 Safety and Environmental

5.5 Special Requirements

5.6 Work Order Tasking

6 Deliverables

6.1 Quality Control Plan

6.2 Acceptance Criteria

7 Performance Requirements Summary 8 Related Documents

Performance Work Statement (PWS) Building Alterations Services Vision Statement

The U.S. Department of Housing and Urban Development (HUD), Office of Administration (OA), requires a contractor to provide design/build building alterations services in the HUD Headquarters Building and leased spaces within the Washington D.C. Area. The purpose of the work is to modernize, consolidate and organize space within the HUD Headquarters Building and reduce its leased space within the Washington D.C. Area.

Through this procurement, HUD intends to award a Blanket Purchase Agreement (BPA) for building alteration services at its Headquarters building, located at the Robert C. Weaver Building, 451 7th Street SW, Washington, DC 20410 and leased spaces in Washington, DC. Orders will be issued separately for specific work.

1 General Information

1.1 Introduction

The Office of Administration is seeking contractor support to manage, plan, design, and construct interior tenant fit-out construction projects and building alterations in the HUD Headquarters Building and HUD leased spaces. Work will involve all architectural and engineering disciplines and trades associated with interior construction.

1.2 Background

The HUD Headquarters building, known as the Robert C. Weaver Building, is a historically recognized building on the National Register of Historic Places. The building is a General Services Administration (GSA) owned facility that is approximately 1,440,000 square feet and has 10 stories of mostly office area above ground in addition to a penthouse, basement, sub-basement, and a three-level underground parking garage. In addition, the facility has a large multipurpose room/auditorium that is housed on the first floor. The HUD Child Daycare Center encompasses approximately an 8,000 square foot build out beneath the building overhang. The facility houses approximately 4,000 occupants between the hours of 6:00 a.m. and 7:00 p.m. HUD performs its own reorganization of space under GSA Delegated Authority. Accordingly, HUD has responsibility for the design and tenant fit out of the headquarters building, involvement with GSA planned and funded capital improvement projects for that facility, and responsibility for low voltage electrical service in HUD leased space in satellite buildings.

1.3 Considerations and Constraints

The services identified in this PWS will adhere to the rules, regulations, laws, standards, and conventions identified by HUD as well as within the Federal Government. Significant constraints include the following:

1. Procurement laws and regulations, including the Federal Acquisition Regulations (FAR).

2. GSA P100

3. Architectural Barriers Act (ABA)

4. The International Code suite of codes

5. NFPA 101 Life Safety Code

6. NFPA 70 National Electrical Code

7. HUD/GSA/DC SHPO Programmatic Agreement (PA) that defines building alteration parameters for historic preservation

8. HUD Space Management Policy

1.4 Description of Services

The nature of the work ranges from complete interior tenant fit-out construction projects to minor alterations. Project workload can include multiple simultaneous work orders in the $250,000.00 to $2,000,000 range, along with numerous concurrent small projects in the $100.00 to $250,000.00-dollar range. Project types include:

1. Architectural and Engineering design including provision of egress studies, and provision of construction documents

2. Renovations of office areas with major revisions to floor layouts, including architectural, mechanical, electrical, plumbing, and fire protection systems

3. Construction of conference rooms with videoconferencing capabilities and provision of videoconferencing equipment

4. Minor interior architectural finishes replacements

5. Electrical data and telephone work related to occupant moves

6. Data and telephone cabling in leased spaces located within a mile radius from the Weaver Building

7. Testing of and hazardous materials abatement of asbestos containing products, lead paint, and airborne contaminants

The Contractor shall provide all management, supervision, labor, materials, tools, services, supplies, parts and equipment necessary to perform the work. The Contractor shall be responsible for planning, scheduling, and quality control (QC) for all assigned work orders/tasks. The Contractor shall be responsible for coordinating all work in order to ensure its complete, timely, and effective performance in accordance with the requirements as delineated in this solicitation

1.5 Non-Personal Services

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services.

If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy, decision making, or management nature, i.e. inherently Government functions. All decisions relative to programs supported by the Contactor shall be the sole responsibility of the Government.

1.6 Period of Performance

The ordering period for the IDIQ PWS shall consist of one base period of 12 months and four 12-month option periods.

1.7 Place of Performance

The Place of Performance shall be the HUD headquarters building located at the US Department of Housing and Urban Development at 451 7th St., SW; Washington, DC 20410 and HUD leased tenant space in Washington, DC as required. Refer to Section 4.1 for leased tenant space locations and addresses.

1.8 Hours of Operation

The Contractor is responsible for providing services between normal hours of operation, 6:00AM to 7:00PM Monday thru Friday except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closing, or similar Government directed facility closings. A typical workday will be 8 hours each day Monday through Friday. Certain identified tasks may be scheduled typically outside of normal hours of operation. The Government reserves the right to change hours of operation or restrict contractor access. Government agencies will not be available during scheduled holidays, inclement weather, weekends, and after duty hours.

The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within the contract when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.9 Special Qualifications

Special qualifications shall be identified within each task as required.

1.10 Post Award/Kickoff Conference

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Government intends to convene a Post Award Conference with the Contractor within ten business days after contract award. The Contracting Officer will notify the Contractor of the specific date, location, and agenda within five business days after contract award.

1.11 Status Meetings

The Contracting Officer, Contracting Officers Representative (COR) and other Government personnel, as appropriate may meet periodically with the Contractor to also review Contractor performance, requirement status, etc. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance or progress of the requirement. The Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. Post Award Conference and subsequent meetings may be held via teleconference.

1.12 Contractor Travel

No Contractor travel is anticipated during the performance period of this contract.

1.13 Transition In

The Contractor shall, upon the Contracting Officer's written notice, furnish Transition-In services as required. As a successor, the Contractor shall have enough personnel on board during the 30-day Transition-In period to ensure a smooth transition with the incumbent Contractor. The Contractor shall provide an orderly transition of work acceptance and accomplishment such that any impact to the program is minimized. During the Transition-In period, the Contractor shall become familiar with the requirements in order to commence full performance of services by the end of the contract Transition-In period. Transition-In is not required if the successor Contractor is the incumbent Contractor.

1.14 Transition Out

To minimize any decrease in productivity and to prevent possible negative impacts on additional services, the Contractor shall have sufficient personnel on board during the 30-day Transition-Out period. The incumbent Contractor shall ensure a smooth transition with the successor Contractor during the Transition-Out period, prior to completion of contractual performance. The incumbent Contractor shall aid the successor in the development of plans, procedures, and methods for the assumption of all on going work. The Contractor shall provide an orderly transition of work acceptance and accomplishment, such that full control by the successor Contractor is achieved by the end of the new contract Transition-In period.

At the expiration of the contract period, or other termination time if appropriate, the Contractor shall ensure final meter readings are obtained for all equipment. The Contractor shall coordinate the removal of all equipment.

2 Definitions and Acronyms

2.1 Definitions

As-Built Drawings - Record drawings that document changes to the design that occurred during the construction phase. The documents are created after construction completion.

Business/Workdays - Every official work day of the week which are days between and including Monday to Friday. This does not include public holidays and weekends.

Calendar Day - Any day of the week.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer (CO) - A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: the only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the Contracting Officer to perform contract administration activities regarding technical issues. This individual has authority to provide technical direction to the Contractor if direction is within the scope of the contract, does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government Furnished Property (GFP) - Government-furnished property means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Performance Requirements Summary (PRS) - A listing of the performance requirements under the contract that are to be evaluated by the Government on a regular basis, performance indicators for these requirements, performance standards for these requirement and surveillance methods to be used to determine if performance standards are met.

Performance Standard - The Contractor's performance level required by the Government.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions that describe the required results in clear, specific and objective terms with measurable outcomes.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance (QA) - Policies and procedures adopted by the Government to ensure that supplies and services acquired under Government contracts conform to the contracts quality requirements.

Quality Assurance Surveillance Plan (QASP) - A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor's performance in meeting critical performance standards identified in the contract.

Quality Control (QC) - All necessary measures taken by the Contractor to assure that the quality of an end product of service shall meet contract requirements.

Service Contract - A contract that directly engages the time and effort of a Contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Subcontractor - Any person , other than the prime Contractor, who offers to furnish or furnishes any supplies, material, equipment, or services of any kind under a prime contract or a subcontract entered into in connection with such prime contract, and any person who offers to furnish or furnishes general supplies to the prime contractor or a higher tier subcontractor. The Government does not have privity of contract with a subcontractor.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms

ABA - Architectural Barriers Act

ADA - Americans with Disabilities Act

A/E - Architect/Engineer

AHJ - Authorities Having Jurisdiction

AQL - Acceptable Quality Level

ARAMS - Automated Renewal and Amendment System

BAA - Business Area Analysis Study

CBT - Computer-Based Training

CCB - Change Control Board

CCMB - Configuration Change Management Board

CD - Construction Document

CMMI - Capability Maturity Model Integration

CFO or OCFO - Office of the Chief Financial Officer of HUD

CFR - Code of Federal Regulations

CIO or OCIO - Office of the Chief Information Officer of HUD

CO - Contracting Officer

COR - Contracting Officer's Representative

COTS - Commercial Off-the-Shelf

CPO - Office of the Chief Procurement Officer of HUD

DID - Design Intent Document

EST - Eastern Standard Time (U.S.)

ETC - Estimate to Completion

GAO - U.S. General Accounting Office

GC - General Contractor

GSA - U.S. General Services Administration

HUD - U.S. Department of Housing and Urban Development

HUDAR - HUD Acquisition Regulation

HUD/ISG - Internet Services Group within the Telecom Processing Division

HUD Web - HUDs Intranet Web Site and related WEB pages.

IBC - International Building Code

ICC - International Code Council

IG or OIG - Inspector General (Office of)

IT - Information Technology

IV&V - Independent Validation and Verification

LAN - Local Area Network

LOOCS - Line of Credit Control System

MEP - Mechanical, Electrical, Plumbing

NFPA - National Fire Protection Association

OA - Office of administration

OCPO - Office of the Chief Procurement Officer

OIG - Office of Inspector General

OMB - Office of Management and Budget

OSHA - Occupational Safety and Health Act

PA - Programmatic Agreement

PBS - U.S. General Services Administration Public Buildings Service

PL Public Law

PM - Project Manager

POC - Point of Contact

P/PM - Program/Project Management

PWS - Performance Work Statement

QA - Quality Assurance

QASP - Quality Assurance Surveillance Plan

QCP - Quality Control Plan

SF - Standard Form

SMB - Space Management Branch

TBD - To be determined

TO - Task Order

U.S.C - United States Code

3 Government-Furnished Property and Services

The Contractor shall ensure accurate control and accountability of all Government-Furnished Property in accordance with the terms and conditions of this contract. The Government will furnish, at no cost to the Contractor, the GFP shown below.

3.1 Government Services

The Government will provide the Contractor with an office, equipped with telephone, and LAN service including a computer, and furniture. The Government will provide design intent scopes of work with drawings as may be required for the Contractors use in carrying out the work.

3.2 Facilities

The Government will provide space in the buildings, when available, and furniture and furnishings for official business only in the performance of this contract for Building Alteration Services.

3.3 Equipment

The Government will provide the space in the Weaver Building for storing equipment. The Contractor shall provide limit to equipment to materials required for the performance of tasks.

3.4 Materials

The Government will provide the space in the Weaver Building for storing materials. The Contractor shall provide all materials.

3.5 Quality Assurance (QA)

The Government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level.

4 Contractor-Furnished Items and Services

The Contractor shall furnish, all facilities, equipment, and supplies required to perform the work under this contract that are not listed under Government-Furnished Property and Services.

4.1 Facilities

Facilities outside of the HUD Headquarters building in which work may be performed include the following:

The Portals, 1250 Maryland Ave. SW Washington DC 20024

Potomac Center South, 220 12th St. SW 20024

Washington Office Center, 409 3rd St. SW 20024

Capitol View, 425 3rd St. SW 20024

L'Enfant Plaza, 470 L'Enfant Plaza East SW 20024

4.2 Contractor Responsibilities

The Contractor shall only conduct business with designated Government personnel listed as points of contact (POCs). Names of authorized personnel shall be provided to the Contractor by the Government, in writing, and updated as necessary throughout the contract period.

U.S. Government records, copies of original results and reports, verified original data, corrected data and corrected supporting final reports which are maintained by the Contractor remain the property of the U.S. Government. These files/results must be surrendered to the COR.

4.3 Contractor Personnel

The Contractor shall provide a Contract/Project Manager who shall be responsible for the performance of work. An alternate shall also be designated to act in the absence of the Contract/Project Manager. The Contractor shall also provide a Program Manager, A/E Project Manager, and a Superintendent, all with alternates. These Contractor personnel (main point of contact and alternate point of contact) are considered Key Personnel by the Government and shall be listed as such in accordance with HUDAR 2452.237-70, "Key Personnel. The Contract/Project Manager and alternate shall have full authority to act on all contact matters relating to daily operations of this contract. Accordingly, at a minimum, the points of contact shall have the technical knowledge of the requirement and be in the position to actually receive assignment, guidance, and direction from the COR, PM and CO per HUDAR 2452.237-73, "Conduct of Work and Technical Guidance" and shall be allocated enough hours to the requirement to ensure successful performance. These points of contact shall each be an employee of the Contractor. An employee of a subcontractor is not acceptable for either of these positions. The Contract/Project Manager or alternate shall be available between the hours of 8:00am to 4:30pm Monday through Friday EST, except Federal Holidays or when the Government facility is closed for administrative reasons.

Personnel Requirements

The Contractor shall furnish all personnel necessary to meet the requirements as specified in this solicitation. The Contractor shall submit the resumes for all key personnel for approval by the CO or COR. In the event of a vacancy, the Contractor shall have identified a selectee for approval of the CO or COR reasonably in advance The Government (HUD) shall approve/disapprove the resume of any new hire, successor, replacement, and/or substitute key personnel prior to new employee start day.

The Contractor shall have available a enough qualified in-house and/or subcontracted personnel to properly, adequately, safely, and economically perform alterations work in the HUD Building and HUD leased spaces. The Contractor shall provide the means of recording arrival and departure times of each employee. The recorded time shall be available for review by the COR, or other officials designated by the COR, at any time. During periods of work, the Contractor shall adequately staff project management and supervisory functions for all work.

The Contractor shall use licensed and/or certified personnel for each craft pertaining to this contract. Personnel shall be fully capable of responding to fulfill the requirements of this contract. All Contractor employees shall be required to comply with Government security requirements. The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance, and Federal Information Processing Standards Publication (FIPS PUB). The Contractor shall insert this clause for their subcontracts whenever they are required to have physical access into the HUD Building.

All Contractor employees, including supervisors, shall present a neat appearance and wear appropriate uniforms. All Contractor employees shall have properly displayed Government identification badges while working in the HUD Headquarters Building and other HUD-occupied buildings. The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. The contractor shall ensure that employees do not disturb papers on desks, open desk drawers or cabinets, or use government telephones, except as authorized.

Supervision

The Contractor shall be responsible for proposal, supervision, and coordination of the work to be performed under this contract. A Project Manager or an approved Superintendent shall be on-site as required during building construction activities, to ensure coordination of subcontractors, and to ensure coordination with Government personnel concerning issues that include but are not limited to safety, timeliness, and logical sequence of work.

4.6 Identification of Contractor Employees

All Contractor/subcontractor personnel shall wear company picture identification badges as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone, or via electronic mail, Contractor/subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors/subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor/subcontractors occupying collocated space with their Government program customer shall identify their workspace area with their name and company affiliation, or at a minimum, "Contractor" after name.

4.7 Quality Control

The Contractor shall establish and maintain a complete quality control program that shall ensure services are performed in accordance with this contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non reoccurrence of defective services. The Contractor's quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The Contractor shall provide the associated Quality Control Plan to the Government as directed.

4.7.1 Quality Control Plan

The Contractor shall develop, maintain, enforce, and document a Quality Control Plan (QCP). The QCP shall ensure the Government receives the level of quality that is consistent with the requirements specified in this contract. The QCP shall be sufficiently detailed to provide the Contractor's methodology for identifying and recruiting qualified personnel. The QCP shall also provide the Contractor's methodology for resolving problems identified by the Government during reviews conducted in accordance with its Quality Assurance Surveillance Plan (QASP). The QCP shall also provide the Contractor's methodology for establishing an internal feedback system for support personnel, and for resolving problems identified by that feedback system. The QCP shall demonstrate and validate that the services or deliverables to be provided under the contract are completed with a level of quality that meets the minimum performance threshold established in the Government's QASP. The QCP shall address Quality Management Approach, Quality Assurance, Quality Control and Quality Standards.

5 Specific Tasks

5.1 Program Management

describing the technical approach, organizational resources, and management controls to be employed to meet the cost, performance, and schedule requirements throughout the contract’s execution. Additionally, the Contractor shall document and incorporate the following processes as a part of the Program Management Plan.

5.1.1 Program Management Plan

The Contractor shall provide a Program Management Plan describing the technical approach, organizational resources, and management controls to be employed to meet the cost, performance, and schedule requirements throughout the contract’s execution. Additionally, the Contractor shall document and incorporate processes listed under the Monthly Status Report as a part of the Program Management Plan.

Performance Standards

a) Standard: Implementable AQL: 0 deviation Deliverables A001 plan

5.1.2 Monthly Status Report

The Contractor shall provide a Monthly Status Report to the Contracting Officers Representative (COR) and Government Program/Project Manager (P/PM) and shall, at a minimum, report the status of the following:

1. Project Status

2. Financials

3. Deliverables

4. Personnel (including subcontractors)

5. Status of Performance Requirements

6. Other deliverables, reports, and items as identified within this PWS

5.1.3 Periodic Meetings

The Contractor and HUD shall meet periodically onsite, via web conference, or via teleconference to:

1. Review work statuses

2. Review deliverables

3. Review reports

4. Review performance

5. Perform planning and alignment with HUDs objectives and requirements

6. Provide resolutions to issues

5.2 Project Management

5.2.1 Roster of Approved Project Managers and Superintendents

Within 10 days of Contract award, The Contractor shall submit a proposed roster of individuals that may act as Project Managers and Superintendents with documentation supporting the designation for Government review and approval. Subsequent additions to the list shall be submitted with documentation for Government approval, and the contractor shall maintain the list throughout the contract term and distribute revisions to the Government. The list shall include employees proposed by the Contractor to act in place of an A/E Project Manager, Construction Project Manager, and/or Superintendent, particularly in after-hours work.

5.2.2 Personnel

5.2.2.1 A/E Project Manager

5.2.2.1.1 Qualifications

The A/E Project Manager shall possess the following minimum work-related experience and capabilities in the field of A/E Project Management supporting the following skills and capabilities:

A. Experience in A/E project management and/or Architectural Engineering and tenant renovations of the scope and size of work encountered at the HUD Headquarters building and HUD leased spaces. The A/E Project Manager shall have experience with management and supervision of multi-disciplined design and engineering taskings for tenant build-out work that is commensurate with the size of the projects anticipated under this contract.

B. Working understanding and knowledge of all design and engineering disciplines related to interior construction, including the ability to fabricate construction documents and shop drawings.

C. Detailed knowledge of building codes, and standards including the current editions of the ICC International Codes, NFPA codes including the National Electrical Code (NEC), fire protection codes, and NFPA 101 Life Safety Code, the GSA P100, the Architectural Barriers Act Accessibility Standards, sustainability standards, and the Secretary of the Interiors Standards for Historic Preservation.

D. Knowledge of Leadership in Energy and Environmental Design (LEED) principles and energy management.

E. Detailed knowledge of design standards and practices with the ability to provide technical specifications.

F. Familiarity with Government facilities and procedures.

G. Demonstrated ability to manage and supervise building design and engineering personnel both in-house and subcontracted.

H. Experience with negotiating contract changes, coordinating, scheduling, drafting correspondence, and providing alternate solutions.

I. Experience with GSA CAD standards.

J. Ability to schedule work.

K. Ability and experience in estimating costs

L. Ability to handle controversial or delicate matters.

M. Managerial experience in managing the day-to-day office (record keeping, communication, filing, supplies, etc.)

5.2.2.1.2 Duties

The designated A/E Project Manager shall supervise and coordinate the design and engineering work force including subcontractors to facilitate expeditious completion of quality work.

The designated A/E Project Manager shall coordinate the design and engineering of all disciplines to ensure that work is code compliant, meets functional and aesthetic requirements, and is constructible.

The designated A/E Project Manager shall document ongoing activities and provide such documentation to the Project Manager for review and action if appropriate.

5.2.2.2 Construction Project Manager

5.2.2.2.1 Qualifications

The Construction Project Manager shall possess the following minimum work-related experiences and capabilities:

A. Experience in construction project management and/or Architectural Engineering and tenant renovations of the scope and size of work encountered at the HUD Headquarters building and HUD leased spaces. The Project Manager shall have experience with management and supervision of building tenant build-out work that is commensurate with the size of the projects anticipated under this contract.

B. Working understanding and knowledge of all building disciplines related to interior construction, including the ability to read construction documents and shop drawings.

C. Detailed knowledge of building codes including the current editions of the ICC International Codes, the National Electrical Code (NEC), and NFPA 101 Life Safety Code.

D. Detailed knowledge of construction standards and practices with the ability to provide technical trade/craft specifications.

E. Familiarity with Government facilities and procedures, historical building principles, and sustainable building design.

F. Demonstrated ability to manage and supervise building construction personnel both in-house and subcontracted.

G. Knowledge of Leadership in Energy and Environmental Design (LEED) principles and energy management.

H. Experience with negotiating contract changes, coordinating, scheduling, drafting correspondence, and providing alternate solutions.

I. Experience with ordering materials and parts.

J. Ability to schedule work.

K. Ability and experience in estimating costs

L. Ability to handle controversial or delicate matters.

M. Managerial experience in managing the day-to-day office (record keeping, communication, filing, supplies, etc.)

5.2.2.2.2 Duties

General and Administrative The Construction Project Manager shall be responsible for the overall management, operations and coordination of this contract and shall act as a central point of contact for this contract with the Government and/or its representatives. The Construction Project Manager or Supervisor shall meet weekly with the COR to discuss operations and/or any problems that may have occurred. The Construction Project Manager shall maintain a tracking system that identifies status of all projects from initial project request through completion. The Construction Project Manager shall provide a concise weekly status report of projects in progress, (i.e. requested, proposed or in construction), or completed since the prior report. In coordination with the COR, the Construction Project Manager shall prioritize the project workload to ensure optimal service to occupant organizations.

Project Initiation

The Construction Project Manager shall receive requests for project proposal and, if necessary, coordinate a site visit with the COR or his or her designee. The Construction Project Manager shall itemize the work requirement based on Task Schedule Items.

The Construction Project Manager shall price items of work that are not included on the Task Schedule, but are similar in nature, (i.e. electrical, interior construction and painting), utilizing the Craft labor rates included on the Task Schedule and itemized materials and applying the materials handling fee. For work items beyond the task schedule items, for example fire protection, the Construction Project Manager shall identify sources, obtain quotes and provide information sufficient to establish the reasonableness of the selected quote. The subcontract handling fee will be applied to the selected quote price. The Construction Project Manager shall submit a proposal including pricing as described above and any specific information required, adequately delineating the requirement, including proposed revisions to the requesting documents resulting from site investigation or pre-proposal discussion as well as estimated time frames to initiate and complete the work.

The following recommended timeframes indicate general Agency expectations in the Project Initiation activities, however it should be noted that every effort should be made to accommodate high-priority short timeline projects.

Conduct Walk-Through (Task Item Work) Within 2 business days of Request

Conduct Walk Through (Specialty Subcontractor) Within 5 business days of Request

Submission of Proposal (Task Item Work) Within 2 business days of Walk-Though

Submission of Proposal (Specialty Sub or Labor

Material Breakout for project > $25K)

Within 5 business days of Walk-Though

Initiate Construction (No Bonding) Within 2 business days of Work Order

Initiate Construction (Bonds Required, Project >

$25K)

Within 15 Business Days of Work Order

(Bonds due in 10 Days)

Project Execution

The Construction Project Manager shall supervise and coordinate the on-site work force including subcontractors, either personally or through designated Superintendents, to facilitate completion of the work. The Construction Project Manager shall receive daily updates from the Superintendent regarding projects with Superintendent oversight. The Construction Project Manager shall identify, address and, if appropriate, provide proposals to resolve errors and inconsistencies encountered during the construction phase. The Construction Project Manager shall provide notice to the Government concerning scheduling deviations and ensure that access requirements are coordinated with the COR.

Project Close Out

In accordance with the approved Quality Control plan, the Construction Project Manager shall verify project completion and compliance. The Construction Project Manager shall provide notice of Project completion to the COR, including any documentation of completed work that may be required such as inspection reports, as-built drawings or operating manuals for installed equipment.

5.2.2.3 Superintendent

5.2.2.3.1 Qualifications

A. Experience in directing and supervising construction activities at the work crew level for projects commensurate with the size of the projects anticipated under this contract.

B. Knowledge of general construction.

C. Ability to provide recommendations, inspect, and interpret instructions.

D. Ability to maintain logs on site.

E. Experience with overseeing work performed by subcontractors.

F. Ability to schedule and evaluate the work of the employees and subcontractors.

G. Ability to respond to emergency or difficult situations and the ability to handle controversial or delicate matters.

H. Experience in managing the day-to-day office (record keeping, communication, filing, supplies, etc.).

5.2.2.3.2 Duties

The designated Superintendent shall supervise and coordinate the on-site project work force including subcontractors to facilitate expeditious completion of quality work.

The designated Superintendent shall identify, address and, if appropriate, initiate proposals for submission through the Project Manager to resolve errors and inconsistencies encountered during the project construction phase of an assigned project.

The designated Superintendent shall document ongoing activities and provide such documentation to the Construction Project Manager for review and action if appropriate.

5.2.2.4 Building Construction Personnel

5.2.2.4.1 Qualifications

Licensing requirements of state and/or other authorities as they apply to the private sector shall also apply to all personnel engaged in contract activities in Federal buildings located in the area covered by those authorities. All contract personnel employed in those trades, crafts, or professions which require licensing shall be fully licensed prior to engaging in any contract activities specified herein. The license shall be of a grade or other level consistent with the requirement of work being performed and/or established by the state and/or other authority.

Certification

In the absence of any certificate/license requirement by state and/or other authorities, professional and technical expertise for personnel or subcontractor(s) involved in the performance of this contract shall be certified by the

Contractor, in writing, to the COR. Approval from the CO and/or COR shall be received in writing before key personnel are allowed to work under this contract.

Certifications shall be submitted to the CO and COR for approval within five (5) calendar days before a new or replacement employee or subcontractor is scheduled to begin working on the contract. The certification shall be in the form of a resume and shall be signed by the Contractor.

5.2.3 Post Award Instructions

1. List of emergency work contacts within five (5) days of Government approval of a Project Manager, the Contractor shall provide the CO/COR with the Project Managers telephone number and email address as well as a back-up contact for emergency work.

2. Initial Contract Mobilization

The Contractor shall be responsible for coordinating work that is on-going at the start of the contract with both the Government and the previous contractor for up to and including fourteen (14) calendar days after the notice to proceed. The Contractor shall move their own materials and equipment into designated areas of the building with a minimum of disruption to building occupants.

3. Contractor professional capabilities

The Contractor shall be able to provide complete and usable code compliant work in place from written scopes of work with design intent drawings, as may be required.

4. Quality of materials and workmanship

The Contractor shall use only building materials that as a minimum comply with applicable specifications and regulations. Workmanship shall as a minimum meet industry standard. Cable and electrical connectors shall be tested, and shall as a minimum meet applicable TIA or ISO standards for the category of cable and connector and their intended use.

5. Mobilizing for work orders

The Contractor shall be responsible for mobilizing in a timely manner for each project. The Contractor shall perform site visits, plan review, and review of material lead times with the CO and/or COR as required to establish a completion date. The contractor shall deliver materials to the project site and stage materials, tools, and equipment at the site in a manner that is compliant with industry-mandated and/or industry-recommended protections for people working in areas adjacent to and/or affected by construction activities at the site.

6. Escorts

The Contractor shall escort all subcontractor personnel who do not possess badges that allow for access within the buildings where work is performed.

7. Supervision and Coordination of Work

At the request of the CO and/or COR, the Contractor shall verify scopes of work prior to commencement of work orders and attend planning meetings and/or site visits. The Contractors attendance at the meetings and/or site visits shall be included within the base price of the contract. The Contractor shall coordinate the activities of the different trades to allow for a logical workflow and minimize interference among and between subcontractors and crews. The Contractor shall provide notifications as may be required for certain work tasks in a timely manner. The Project Manager or a designated approved Superintendent shall be on-site while work is being performed under this contract.

a. Core Drilling

The Contractor shall perform concrete scanning, abatement of hazardous materials, and core drilling during non-duty working hours unless otherwise directed by the CO and/or COR.

b. Structural Clay Tile Wall Demolition

The Contractor shall perform abatement of hazardous materials, and wall demolition during non-duty working hours unless otherwise directed by the CO and/or COR.

c. Impact and Power Tools

The Contractor shall use impact tools for cutting concrete or for installing inserts during non-duty working hours unless otherwise directed by the CO and/or COR.

The Contractor shall provide specific times and locations where the work will be performed when requesting the use of noise generating tools during working hours.

d. Work Incidental to Construction

The Contractor will be required to relocate movable office furniture, and other small miscellaneous items, in connection with minor construction activities. Upon completion of the work, the Contractor shall restore the office furniture to its original position.

8. Protections

The Contractor shall use protective coverings for furniture and equipment and walls and floors as may be required in work areas. The Contractor shall use protective coverings for walls and floors as may be required in traffic areas to and from job sites.

9. Transportation of Materials and Equipment within Buildings

The Contractor shall use only freight elevators to move material and equipment from one floor to another.

10. Cleaning

The Contractor shall daily clean work area immediately after work has been completed. Construction areas isolated from occupied spaces shall be broom clean. Construction areas in occupied spaces shall be vacuum clean.

Upon completion of work, the Contractor shall leave the work area in a clean, neat, and orderly condition. Carpet shall be vacuum cleaned, and floor tile shall be cleaned and waxed. The Contractor shall remove all rubbish, tools, equipment, and materials from the job site.

In cases where debris is left from a previous day's work, the Contractor shall reimburse the Government for cleaning services or costs shall be deducted from the Contractor's invoice.

11. Trash and Construction Debris

The Contractor shall provide trash bins for removal and disposal of all construction material and debris from the work site in a Government provided open top dumpster. Reusable Government-owned material shall be stored in space provided by the Government.

12. Touch-up Painting

As a part of the work, the Contractor shall perform touch-up painting for areas, within the scope of the work order, as identified by the CO and/or COR following completion of the work.

13. Notification for Inspection

When installations are complete, the Contractor shall notify the CO and/or

COR to arrange for inspection.

14. Status updates

The Contractor shall be responsible for providing the status of active projects to the CO and/or COR on a weekly basis.

The Contractor shall have the responsibility to perform the following as outlined below, prior to the end date and/or extensions of the contract term.

15. Demobilization

The Contractor shall be responsible for coordinating work that is on-going at the end of the contract term with both the Government and the next contractor (as may be available) for at minimum time of fourteen (14) calendar days prior to contract end. The Contractor shall move their materials and equipment out of designated areas of the building with a minimum of disruption to building occupants. The Contractor shall leave their offices and storage areas in the same condition as they were just prior to initial move-in.

5.3 Architectural and Engineering Requirement

5.3.1 General Scope and Locations of Project Work

A/E services will occur primarily at the HUD Headquarters Building at 451 7th Street SW. Design of data and telephone cable layouts may also occur at HUD HQ leased facilities, Capitol View, Washington Office Center, L’Enfant Plaza, the Potomac Center, and the Portals in Washington. The HUD Headquarters Building is a historic mid-20th century office building designed by Marcel Breuer in the Brutalist style. It is listed on the National Register of Historic Places.

The nature of the work is interior architectural reconfiguration and renovation involving open office layouts and private offices. Design of other support areas such as food service and banking services may also fall within the areas for work.

A/E services may include planning, design, provision of construction documents and as-built documents relative to interior space alterations, and provision of reports at the HUD Headquarters building and other mechanical and electrical needs as may be required in support of those alterations.

Services may also include planning design and construction management of the telephone and data cable runs in spaces leased by HUD Headquarters.

A/E services will at times involve all disciplines including but not necessarily limited to planning, architectural, life safety, structural, mechanical, electrical, plumbing, and coordination of fire protection design.

Project size will range from projects under $250,000 to those exceeding $3,000,000.

Generally, projects under $250,000 will involve less disciplines than those over that amount.

Projects will be awarded as task orders under the contract.

5.3.2 Specific Tasks to be Performed

Work may include planning, design, and construction management services in all typical disciplines for all twelve floors of the building’s interior and electrical and telephone work in leased spaces.

Construction oversight of contract work to including commissioning is included in the scope of services. Project schedules shall be provided in a format compatible with Microsoft Project.

· Planning may include determining the suitability of interior spaces for accommodation of personnel in swing spaces for planned moves.

· Structural design may include field investigation and provision of calculations and reports for the analysis of floor load bearing capabilities in planning the locations of high-density file systems.

· Architectural design may include the design of interior architectural and furnishings layouts, life safety analysis, documentation of P100 and programmatic agreement compliance and drafting of waivers if required, hardware specifications, coordination and making of keys, and hazardous material documentation.

· Plumbing design may include work on restrooms, kitchenette areas, and drinking fountains including design of risers, water supply and drain waste and vent piping, and provision of fixtures.

· Electrical/Mechanical design may include work for power, data and telephone systems, lighting design, designing to meet additional needs for electrical power, revisions to air systems including the house mechanical system, including air balancing.

Drawings shall be prepared using AutoCAD and be drawn and formatted to meet the United States National Cad Standards.