Presentation Industry Day Briefing 12-19-19.pptx

December 19, 2019, 8:30 am – 1:00 pm

Marshall Engineering Technicians and Trades Support (METTS) III Services

Draft Request for Proposal (DRFP) – 80MSFC20R0036 Industry Day Briefing MSFC, Bldg. 4200, Morris Auditorium

Introductions

Orientation (fire exits, restrooms, etc.)

Purpose of the industry briefing:

Promote dissemination of information Improve understanding of Marshall Space Flight Center (MSFC) METTS III Requirements Highlight key/unique aspects of the Draft RFP Provide an overview of site locations Serve as an aid in preparation of proposals

December 19, 2019 Welcome

METTS III

Ground Rules Myron Tapscott

Requirements & Functional Overview Myron Tapscott

Procurement Overview Yong Castillo

Service Contract Labor Standards Yong Castillo

Site Tour Myron Tapscott

Concluding Remarks Myron Tapscott

Cost Templates Overview Kimberly O’Donnell

Agenda and Presenters

December 19, 2019

Silence cell phones and no video/voice recording.

Ensure that your visitor badge is visible at all times.

Confine your activity to the appropriate designated areas (e.g., common area, restrooms, cafeteria).

Dial “911” in an emergency situation.

Remarks and explanations at this industry briefing do not qualify the terms of the solicitation. The solicitation controls.

No photography or recording during site visit.

Ground Rules

Comments and questions regarding the DRFP shall be submitted in writing to the procurement point of contact designated in the provision entitled MSFC 52.205-90, Designated Point of Contact, of the DRFP.

No oral or written questions will be addressed during the presentation or during the site tour. Submit all questions via electronic correspondence to the designated procurement point of contact.

An assessment of all comments and questions will be made by the Government.

Any incorporation of industry comments and questions in the Final RFP is at the discretion of the Government. Changes will be identified in the Final RFP change log.

Comments and Questions

All questions/comments shall be submitted electronically no later than 2:00 p.m., Central Time, January 6, 2020, as specified in MSFC 52.205-90, Designated Point of Contact.

The industry briefing charts, site tour scripts, public affairs brochures, and a list of firms attending the industry briefing will be posted to beta.SAM.gov (formally fedbizopps).

Comments & Questions (cont.)

Requirements & Functional Overview

The purpose of this briefing is to highlight key requirements of the DRFP in order to facilitate a greater understanding of the pending acquisition.

The resulting contract will provide services to support a wide range of testing activities (e.g., structural, propulsion) and support operations in the performance of NASA priorities such as the development, fabrication, and testing of ground and flight hardware associated with various NASA Programs/Projects.

Primary operations supported include: Metrology and Calibration; Electrical Fabrication and Operations; Testing and Test Operations and Data Analysis; Propellant and Pressurant Delivery Systems; and Fabrication Outsource and Facility Operations.

Current services are provided by Aerie Aerospace LLC, METTS contract #NNM15AA19C as summarized in Attachment L-5, Background and Historical Information, of the solicitation.

Program Overview

Work Breakdown Structure

Reference RFP Attachments J-1, J-3

MISSION SERVICES

IDIQ SERVICES

The Contractor shall perform engineering technicians and trades support services and shall be accountable for successful performance of the requirements as specified in the Performance Work Statement (PWS) to support MSFC programs and projects. The Contractor shall also provide the management and oversight necessary to accomplish the requirements of the PWS.

The PWS includes Mission Service and indefinite-delivery, indefinite-quantity (IDIQ) requirements. The Mission Service requirements define those services that the Government expects to remain on contract for its duration, while the IDIQ portion will establish the requirements authorized through the issuance of task orders (TOs) for a specified period of time.

Section 1.0: Contract Scope

This solicitation/contract has a SECRET Level Security Clearance requirement.

Offerors are not required to have an active Facility Clearance (FCL) during the proposal phase.

The successful Offeror will be required to initiate the process for obtaining a Defense Security Service (DSS) approved Secret Level - FCL for their organization immediately upon notification of contract award. Any subcontractor(s), if necessary, will be required to initiate the process of obtaining a DSS-approved Secret Level - FCL for their organization immediately upon notification of contract award.

Offerors are required in the proposals to demonstrate their ability, and the ability of their subcontractor(s), if necessary, to receive and maintain a SECRET clearance level to meet this contract requirement.

Security Classification (PWS 1.9)

The DOD Form DD254, Contract Security Classification Specification, will be processed during the Phase-in period.

References:

NASA Procedures and Requirements (NPR) 1600.2 NFS 1852.204-75 Security Classification Requirements DoD 5220.22-M National Industrial Security Operating Manual (NISPOMM) FAR 52.204-2 Security Requirements

Security Classification (PWS 1.9)(con’t)

The successful Offeror will be required to comply with all federal, state, local and agency safety, health and environmental laws, regulations, and policies.

The effort will be performed on-site, unless otherwise directed, and will involve hazardous operations and handling of hazardous materials and chemicals. Therefore, safety will be an important consideration in the evaluation of past performance and as an eligibility requirement for award.

The contract will incorporate the successful Offeror’s approved SHE plan by reference.

Employee physicals will be required for certification purposes. The Offerors can make arrangements with the MSFC Medical Center to obtain these physicals or use their own providers.

Safety, Health and Environmental (PWS 1.11)

Physicals (PWS 1.11 (c)) Under the current contract, physicals for employees requiring NASA-specific and Occupational Health and Safety Association (OSHA)-required medical certification health examinations are provided through the MSFC Medical Center by the Government.

For this contract, required certification physicals will be paid for by the Contractor.

See Section H clause MSFC 52.223-96 Medical Services See DRD SA-003, Contractor Personnel Certification Plan See PWS 1.8, Training and Certifications, and PWS 1.11, Safety, Health, and Environmental (SHE)

Metrology and Calibration Management Services (PWS 2.6 (f)) Under the current contract, the Metrology and Calibration Laboratory has no accreditation.

This contract will require a minimum scope of two accredited parameters in MSFC’s name within 10 months from contract effective date.

Additional Information

Fabrication Outsource of Research and Development (R&D) Space Flight and Associated Hardware (PWS 2.4 / 3.4)

Under the current contract, complete in-house and/or outsource “cradle-to-grave” fabrication and assembly of R&D, space flight, and associated hardware are performed in Building 4705 (Fabrication Shop). Requirements include a large number of skilled trades personnel to perform task such as planning, machining, sheet metal operations, welding, heat treat operations, maintenance, precision cleaning, precision assembly and a complete quality control system. Current staffing is approximately 58 WYEs.

This contract will require fabrication outsourcing of R&D, space flight, and associated hardware.

Planning; scheduling; mechanical inspection; computer numerical control (CNC) programming; 7-Axis operations capability and other very limited machining capacity; precision cleaning and precision assembly will be performed in-house by the Contractor. Projected staffing reduction for this change is approximately 40 WYEs (from 58 WYEs to 18 WYEs).

Additional Information (con’t)

Procurement Overview Yong Castillo/PS21 Procurement Member

Contract information:

Contract Type: Cost-plus-award-fee with Mission Services and IDIQ task orders.

NAICS Code: 541715 – Research and Development in the Physical Engineering, and Life Sciences (except Nanotechnology and Biotechnology) Size Standard: 1,000 employees Competition: This acquisition is designated as a Section 8(a) small business set-aside. (See 1852.219-18, Notification of Competition Limited to Eligible 8(a) Concerns) Contracting Approach

Award fee – the Contractor can earn award fee from a minimum of $0 to the maximum available award fee, excluding base fee (The base fee is $ 0).

Earned award fee will be determined based on the Government evaluation of the Contractor’s performance every six (6) months.

Unearned award fee will not roll over to future period.

Provisional billing is limited to 70% of the maximum available award fee.

Other Direct Cost (ODC) fee, if applicable, will not be included in the award fee pool (See Attachment J-4, Table J-4-3).

*Note: ODC fee, if applicable, will be paid based on the ODC costs expended during the invoicing period. The Contractor shall not be entitled to invoice for the balance of the fixed fee unless the full estimated cost of the ODC task order is expended for the contract period.

Fee Type and Structure

Contract will include a one-year base period and four one-year options as follows:

Period of Performance

MSFC 52.237-91 PLACE OF PERFORMANCE (JUL 2018)

The Contractor shall perform the work under this contract at Marshall Space Flight Center and at such other locations as may be approved in writing by the Contracting Officer.

(End of clause)

Place of Performance

Contractor Innovations, Approaches, Advance Agreements, and Corporate Capital Investments – Applies if any of the above are proposed and accepted by the Government, and are incorporated in Attachment J-1, Appendix A.

1852.235-71, Key Personnel and Facilities – Delineates those personnel and/or facilities considered essential to the work being performed under this contract. Qualifications of the proposed General Manager will be evaluated under the Mission Suitability factor.

MSFC 52.209-91, Associate Contractor Agreements (ACA) – Applicable when any portion of the contract requires cooperation and coordination with another NASA contractor to achieve successful contract performance. Required for each of the following relevant NASA contracts:

Special Clauses

FAR 52.215-1, Instructions to Offerors- Competitive Acquisitions, indicates that the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

Special Provisions

An ostensible subcontractor is a subcontractor that performs primary and vital requirements of a contract or a subcontractor upon which the contractor is unusually reliant.

The primary and vital aspects of this acquisition are PWS 1.1 Management, PWS 1.11 Safety, Health, and Environmental (SHE), PWS 1.12 Financial Reporting, PWS 2.18.1 Mechanical Services, PWS 2.18.3 Control, Instrumentation, and Data Acquisition (CIDA) services, and PWS 2.18.4 Data Support Services.

To ensure compliance with the Small Business Administration’s (SBA) Ostensible Subcontractor Rule (reference 13 C.F.R. § 121.103 for how the SBA determines affiliation), all aspects of the relationship between the Offeror and any proposed subcontractor should be considered to ensure the proposed subcontracting arrangement(s) is in compliance.

A violation may result in an Offeror being determined ineligible for award by the SBA which is considered the final authority for determining compliance with the requirements of this rule.

Small Business Considerations

It has been determined that this acquisition may give rise to a potential OCI.

The nature of this OCI is an “Impaired Objectivity” OCI if the same entity that performs the final “buy-off and acceptance” of hardware built, fabricated, or manufactured for the Government under this contract also builds, fabricates, or manufactures such hardware.

The Offeror shall identify known or potential OCIs and include them in their OCI plan, along with resolutions to the known or potential OCIs.

The OCI plan will not be evaluated as part of Mission Suitability but will be assessed as an eligibility requirement for award and as part of the Government’s responsibility determination. If the submitted plan cannot be made acceptable to the Government, the Offeror will be considered ineligible for award.

See MSFC 52.209-93, Notice of Potential Organizational Conflicts of Interest

Organizational Conflict of Interest (OCI)

MSFC 52.223-97, Mandatory and Required Training, requires that all onsite personnel complete training courses (or approved equivalent) (e.g., information technology security, safety) as well as any future training requirements mandated by MSFC. The clause provides a link to the required training courses.

Training for employees and subcontractors shall be the responsibility of the Contractor.

MSFC is not obligated to provide training to Contractor personnel.

Required On-Site Training

Phase-In will be no longer than 45 days, occurring prior to contract commencement, on or about August 17, 2020.

Phase-in activities will be via a firm-fixed price purchase order (PO) referencing the awarded contract and the selected Offeror’s proposed phase-In plan. The phase-in price will be limited to no more than $150,000.

The phase-in PO will include a performance work statement and delineate all deliverable required during the phase-in period as specified in Attachment J-2, Data Procurement Document (DPD).

Contract Phase-in

Phase-In requirements include:

No disruption of service at hand over.

Date Requirements Document (DRDs) required during Phase-In:

Configuration Control Plan (DRD 1670CM-001) (Final) Government Property Management Plan (DRD 1670LS-001) (Final) Management Plan (DRD 1670MA-001) (Final) Organizational Conflict of Interest (OCI) Plan (DRD 1670MA-003) (Final) Quality Management System Plan (DRD 1670QE-001) (Final) On-Site Safety, Health and Environmental (SHE) Plan (DRD 1670SA-001) (Final) Qualified and badged staff ready to assume performance Space available for management of Phase-In activities: TBD

Contract Phase-in (con.)

Submittal no later than April 3, 2020, 2:00 p.m., CT

Volumes to be submitted:

Volume I - Mission Suitability Volume II - Cost Volume III - Past Performance Volume IV - Contract

Page Limitations

Past Performance volume requested two weeks early See MSFC 52.215-91, Due Date for Receipt of Proposals or Quotations

Proposal Submission Guidelines

Offerors shall submit two identical electronic copies via USB drive and a single identical hard copy generated using the same Word version as the electronic version.

Information that can be construed as belonging in a page-limited volume but is submitted in an unlimited page limited volume will be counted against the appropriate page-limited volume limitation.

Pay close attention to page limitations and other instructions as failure to comply may impact proposal acceptability and evaluation.

Proposal Submission Guidelines (con’t.)

A best value trade-off process will be performed between the factors of Mission Suitability, Cost, and Past Performance.

The relative importance of these factors is:

Mission Suitability, Cost, and Past Performance are considered essentially equal to each other. Mission Suitability and Past Performance, when combined, are significantly more important than Cost.

December 19, 2019 Evaluation Factors for Award

See Volume I – Mission Suitability Factor Instructions

Subfactor 1: Management and Technical Approach – 500 points Subfactor 2: Staffing and Total Compensation – 500 points 1,000 points

All requirements under this factor are important. Therefore, Offerors should carefully read and respond to each requirement.

Per paragraph (c), Offerors are required to prepare a detailed compliance matrix cross-referencing RFP requirements to the applicable portions of the Offeror’s proposal. Offerors should utilize this matrix as a check to ensure that all RFP requirements have been adequately addressed and to assist the Government in evaluating the Offeror’s response to each requirement. A sample table matrix has been provided in the RFP to indicate the desired matrix structure.

Mission Suitability

Attachment L-5, Background and Historical Data, is provided to facilitate the Offeror’s understanding of existing conditions and workloads, including critical compensation information, to enable preparation of a more comprehensive Mission Suitability volume.

Attachment L-6, Projected Mission Requirements - Offerors shall utilize the staffing profile provided to populate the Performance Work Statement (PWS) Mission Services WYE Assignment Matrix of the Mission Suitability volume to account for all mission labor requirements by team member (i.e., Offeror, subcontractor/teammate).

Attachment L-7, Projected Indefinite-Delivery, Indefinite-Quantity (IDIQ) Requirements - Offerors shall utilize the staffing profile provided to populate the PWS IDIQ Assignment Matrix of the Mission Suitability volume to account for the anticipated assignment of IDIQ effort by team member (i.e., Offeror, subcontractor/teammate).

Mission Suitability (con’t)

In accordance with NFS 1852.215-81(a), there are no exclusions to the page limitation established for this volume (i.e., 110 pages) with the following exceptions-

Attachment L-13, Personnel and Fringe Benefit Forms Copies of applicable salary surveys

These documents must be placed after the last numbered page of the Mission Suitability volume (i.e., page 110). Subcontractors may submit this data electronically (i.e., USB drive) through the Offeror via sealed envelope (see Volume I – Mission Suitability Factor Instructions, paragraph (d)(2)(ii)(I)(vii)).

Mission Suitability (con’t)

Offerors must submit a comprehensive proposal which includes all subcontractor proposals exceeding the threshold established for this volume (i.e., $5M or greater over the life of the contract).

If a subcontractor considers cost or price data to be proprietary, they may submit through the Offeror by sealed package.

Offeror’s and subcontractor’s accounting systems must be capable of identifying and segregating costs in accordance with their approved system, for the award of cost type contracts or subcontracts.

Cost

Offerors should refer to FAR 2.101(b) for a definition of “cost realism” and to FAR 15.404-1(d) for a discussion of "cost realism analysis” and “probable cost.”

Consistency between the Mission Suitability factor and the Cost factor volumes will be considered in determining if the Offeror’s proposed cost is both reasonable and realistic.

Failure by an Offeror to provide all required Excel Pricing Model data (e.g., IDIQ labor rates for all labor categories for all years of performance) could adversely impact the Offeror’s Mission Suitability score or result in a determination that the proposal is unacceptable (see NFS 1815.305-70(a)(3)).

Cost (con’t)

The Government will develop a probable cost based on evaluation of the proposed cost of mission services as well as IDIQ fully-burdened labor rates.

The Government will identify any cost or cost related elements of the proposed cost that appear to be unreasonable or unrealistic and make adjustments to determine the probable cost.

The Excel Pricing Model (EPM), Attachment L-1, will calculate a total proposed cost, to include both mission services and IDIQ components. This calculation will allow Offerors to ascertain their total proposed cost for both components in Tab A, Summary of Total Cost.

Failure by the Offeror to properly complete the EPM could result in an inaccurate total calculation. Therefore, Offerors should carefully read the EPM instructions and ensure that the total proposed cost accurately reflects the intended cost.

Cost (con’t)

Calculation of Total Proposed Cost

The Offeror’s proposed and probable costs for the contract requirements will be established as:

the sum of the mission services cost and fee for the contract period of performance, including all options; and an IDIQ value for the contract period of performance, including all options, using –

Offeror-provided fully-burdened composite labor rates multiplied by a pre-populated number of Work Year Equivalent (WYE) personnel for each labor category multiplied by the Offeror’s productive hours, plus the proposed labor award fee (total labor cost multiplied by the proposed labor award fee percentage), and the Offeror’s burden rates and/or fee applied to a prepopulated estimate of ODC costs.

Cost (con’t)

Prepopulated estimate of ODC costs for IDIQ.

Cost (con’t)

The Offeror’s proposed cost and the Offeror’s “probable cost” will be reported to the Source Selection Authority (SSA).

The past performance evaluation is an assessment of the Government’s confidence in the offeror’s ability to perform the solicitation requirements with consideration given to relevant past performance (i.e., size, content, and complexity).

Findings (e.g., strengths, weaknesses) may be assessed based on the information provided in the Past Performance volume as well as other sources.

A confidence level in the offeror’s past performance (e.g., relevancy, quality) will be assessed using the adjectival ratings at NFS 1815.305(a)(2)(A). A rating of Neutral will be assigned for an Offeror without a record of relevant past performance (FAR Subpart 15.305 (a)(2)(ii) and (iv)).

Past Performance

In accordance with NFS 1852.215-81(a), there are no exclusions to the page limitation established for this volume (i.e., 42 pages) with the exception of the following-

Attachment L-10, Past Performance Questionnaire

Each questionnaire’s Section I should be completed by the Offeror and the entire questionnaire forwarded to the appropriate point of contact. Upon completion of Sections II and III, the points of contact will provide the completed questionnaires (i.e., Sections I, II, and III) directly to the Government.

Past Performance (con’t)

Offerors shall submit no more than five referenced contracts or subcontracts for consideration for the Offeror and major subcontractors (i.e., those subcontractors performing 15 percent or more of total work year equivalent (WYE) personnel (Mission and indefinite-delivery, indefinite-quantity (IDIQ)).

Note: At least two references should be for the Offeror.

Performance of referenced contracts or subcontracts are limited to those performed within five years of the due date of proposals.

Each reference contract shall have a minimum performance of one year within the five-year period.

Performance of effort outside the five-year period will not be evaluated.

Past Performance (con’t)

MSFC 52.215-93 ELIGIBILITY REQUIREMENTS (JUN 2019)

An acceptable Draft Government Property Management Plan, Draft Organizational Conflict of Interest (OCI) Plan, and Draft On-Site Safety, Health, and Environmental (SHE) Plan (each to be submitted in accordance with their respective Data Requirements Description (DRD) per Section J, Attachment J-2, Data Procurement Document (DPD)) will be considered an eligibility requirement for award and part of the Government’s responsibility determination. As such, the Government may communicate with Offerors about this plan(s) outside of the evaluation process. This communication does not constitute discussions as defined in FAR 15.306. If the submitted plan(s) cannot be made acceptable to the Government, the Offeror will be considered ineligible for award.

(End of Provision)

These plans must be submitted with the proposal as part of Volume IV, Contract.

See Attachment J-3, Data Procurement Document, for the required content of these plans.

Eligibility Requirements

Note: All dates are subject to change and are to be used for planning purposes only. Please note time deadlines for submission of proposals as noted in the provision entitled MSFC 52.215-91, Due Date for Receipt of Proposals.

Schedule

NFS 1852.215-81, Proposal Page Limitations Pay close attention to the page limitations established in paragraph (a). Pages which exceed these limitations for the Mission Suitability and Past Performance volumes will not be evaluated and will be returned.

Ensure that each USB drive is identical and contains all proposal volumes.

Ensure that the proposal is prepared in Microsoft 2016 or later.

Ensure that all pages of the Mission Suitability and Past Performance volumes are consecutively numbered beginning with “1.” Do not number early pages with a different numbering structure (e.g., cover page, table of contents) as all pages are included in the established page limitations unless otherwise excluded.

Do not include blank pages in the electronic Mission Suitability and Past Performance volumes (e.g., blank reverse unnumbered pages) as such pages count against the established page limitations.

Important Considerations for Proposal Preparation

NFS 1852.215-81, Proposal Page Limitations Ensure that pages larger than 8 ½ “ x 11” count as two pages.

Ensure that each page complies with the established restrictions (e.g., margins, font, kerning, spacing). This includes any table borders, whether generated by the Offeror, or tables provided by the Government. Regardless of whether the text inside such tables complies with margin restrictions, if table borders extend into the page margins, the entire page will not be evaluated and will be returned.

Ensure that all text, charts, tables, figures, illustrations, screen shots, pictures, or other objects comply with font size requirements. If any text within such items are less than 12-point font, the entire page will not be evaluated and will be returned.

Ensure that all Contract volume fill-ins are completed and that EPM data is accurately populated.

Ensure that the hard copies of each volume are identical to the electronic version. Do not provided a printed .pdf version as the hard copy submission.

Important Considerations for Proposal Preparation (con’t)

Service Contract Labor Standards

Labor Relations As a prospective contractor you are liable for the proper interpretation, application, implementation and administration of the mandatory provisions of the SCLS.

You must take appropriate action when preparing your offer to ensure compliance with the SCLS and that your corporate policies are compliant with the spirit and intent of the law.

It is the Offeror’s responsibility to work with represented employees to gain knowledge of existing CBAs and agreements.

Work with your staff and subcontractors to ensure familiarity with SCLS requirements.

Ensure correct usage of Wage Determinations (WDs).

METTS III

For the identified labor categories below, not all of the current employees are paid the Service Contract Labor Standards (SCLS) minimum wage rate. For informational purposes only, the following table provides the percentage by which the current average labor rate exceeds the SCLS minimum wage rate for each labor category listed. (Note: These percentage averages were calculated using wage rates for all current employees in each labor category.) No representation is made with respect to whether the average labor rates for current employees reflect current market conditions. Offerors are cautioned to conduct their own market research to establish their overall approach to compensation and retention.

Labor Relations (con’t.)

Labor Category Average Percentage Above SCLS Minimum Wage Rate

Assembling a Good Proposal Conduct adequate research. Have you:

Thoroughly read the entire solicitation?

Asked about any ambiguities?

Taken advantage of available background and historical information to help assemble a quality proposal?

Performed adequate due diligence to understand the current operational environment?

Ensure compliance with solicitation requirements-

If the Government asked for it, provide it.

Abide by page count, font size limitations, and other restrictions. Do not have material returned unread.

Be on time for proposal delivery.

Submit your best offer as the Government can award without discussions (See FAR 52, 215-1, Instructions to Offerors- Competitive Acquisitions).

Assembling a Good Proposal (con’t) Ensure compliance with solicitation requirements (continued)

Sign the SF33 or other provided forms.

Submit a complete Mission Suitability volume compliance matrix. Tell us where we can find your response to RFP requirements in your proposal.

Understand socioeconomic requirements relative to any set-aside and subcontracting limitation requirements.

Ensure System for Award Management (SAM) data is up-to-date.

Acknowledge all RFP amendments, if any.

Acknowledge and accept, or take exception to (if adequately explained) all terms and conditions.

Place requested information in the correct proposal volume.

Double check all proposal volumes for blank or missing pages.

Site Tours Myron Tapscott Engineering Directorate (ED)

Site Tour Information

Stay with assigned bus. Please be considerate of the personnel in the areas to be toured.

No questions will be answered during tours in order to ensure all parties have equal access to the information. All questions should be submitted to the Contracting Officer via email.

No photography or video recording will be allowed during the tour.

No restroom facilities will be accessible during the tour.

Prior to departure for the bus tours, interested parties are encouraged to review the informational posters in the lobby outside of this auditorium which relate to locations that will not be toured.

Please ensure that a knowledgeable cost representative remains to attend the cost forms briefing which will be conducted during the site tours.

The solicitation number for the Final RFP will be 80MSFC20R0036

A pre-proposal conference after release of the Final RFP is not anticipated.

This information is preliminary and subject to change when the Final RFP is released.

Concluding Remarks

Written comments and questions must be submitted to the Contracting Officer no later than 2:00 p.m., Central Time, January 6, 2020, by electronic mail to: yong.h.Castillo@nasa.gov

Responses to questions/clarifications will, at the Government’s discretion, be provided as an attachment to the Final RFP or as changes in the Final RFP which will be posted in the same manner as the Draft RFP (beta.SAM.gov).

Industry Briefing charts, brochures, and a listing of attendees will also be posted to beta.SAM.gov.

Offerors should monitor the beta.SAM.gov website for periodic updates.

Concluding Remarks (con’t)

The NASA Marshall Space Flight Center would like to thank you for your interest and participation in this important acquisition.

Thank You

Cost Template Overview

Pricing Team Chiquita Goodloe-Suggs Kimberly O’Donnell Deborah Hall Stone, Lead

December 19, 2019

The Offeror and applicable subcontractors (to include intra and inter company transfers of $5M or greater over the life of the contract) must submit:

EPM – Excel Pricing Model NASA provided model for submission of cost (Attachment L-1 and L-2). The EPM will be utilized as the Government evaluation tool.

OPM – Offeror’s Pricing Model Offeror’s pricing model represents the source of input for the EPM and the pricing model that the company would submit if a Government template had not been provided.

December 19, 2019

EPM

Offerors and applicable subcontractors shall submit a comprehensive proposal.

Offerors and applicable subcontractor’s accounting systems must be capable of identifying and segregating costs prior to award of a cost reimbursement contract.

Offerors shall submit indirect rate estimates at the rates anticipated to be utilized for the contract and performance thereunder as there will be no advantage in proposing unrealistically low costs or rates.

Subcontractors

The EPM contains links among the individual worksheets. However, use of external links (source data not provided to NASA) of any kind is prohibited.

Offerors shall not alter the Attachment L-1 cost volume electronic spreadsheet file formats except for lengthening forms as appropriate or adjusting column widths, adding additional columns or rows or correcting errors that would preclude the submission of an accurate proposal.

Offerors are permitted to alter formulas if necessary on Attachment L-2, Tabs H, I, and J.

It is the Offeror's responsibility to ensure that all data is properly accounted for in the cost proposal in order to ensure an accurate proposal.

The L-1 workbook includes yellow highlighted cells requiring manual input. The majority of the L-2 workbook also requires manual input so this workbook does not include the highlighted cell instructions.

The OPM and EPM shall be reconciled. Offerors are requested to explain any reconciling differences.

Attachment L-1 (Completed by Offeror and applicable subcontractors):

These Excel worksheets are linked to each other and these links shall not be broken

December 19, 2019 EPM - Attachment L-1

Attachment L-2 (completed by Offeror only)

These Excel worksheets are linked to each other and these links shall not be broken

December 19, 2019 EPM- Attachment L-2

Tab A – Summary of Total Cost:

Offerors may add additional lines for subcontractors costs.

December 19, 2019 Summary of Total Cost – Tab A Instruction

Summary of Total Cost – Tab A Excerpt

Note:

The travel and material amounts have been input into the spreadsheet. Offerors will add the burdens for these costs.

Offerors should add additional lines for subcontractors if needed.

Note the IDIQ Line: The IDIQ will come from Attachment L-2, Tab M.

Summary of Total Cost – Tab A Excerpt

Note:

The travel and material amounts have been input into the spreadsheet. Offerors will add the burdens for these costs.

Offerors should add additional lines for subcontractors if needed.

Note the IDIQ Line: The IDIQ will come from Attachment L-2, Tab M.

METTS III

Summary by PWS- Tab B Instruction

Tab B - Summary by PWS:

This tab serves as the instrument to input WYEs by PWS and labor category. Once the WYE has been entered in a cell, the sheet automatically calculates hours and dollars from other sheets completed within this workbook. This tab also requires input of indirect rates to include fringe benefit, overhead, and G&A.

There are five tabs for worksheet B, B-1 through B-5. Each tab represents one contract period.

Screen shots from Tab B are provided in the following slides:

Summary by PWS- Tab B

WYEs Excerpt

Summary by PWS- Tab B

Hours Excerpt

Dollars Excerpt

Indirect Rates/Dollars Excerpt

Summary by PWS- Tab B Inputs

METTS III

Offerors shall input the WYEs by PWS. The staffing levels presented in Attachment L-6 represent those staffing levels that are projected for performance of the contract effort. As such, Offeror’s shall utilize the Attachment L-6 staffing profile to populate the EPM, accounting for all WYEs, whether assigned to the Offeror or to a subcontractor(s). For purposes of the total cost calculation, Offeror’s shall utilize this profile for each year of performance.

Once the WYEs are entered, the labor hours will automatically calculate based on the productive factor entered by the offeror on Tab E.

The labor dollars will automatically calculate once the base labor rate is input by the Offeror on Tab C.

Offerors shall input the indirect rates in cells B340, B341, and B342. The final RFP EPM will include the formula for the Fringe row (B340). If the Offeror proposes overhead, then a formula can be input in row 341 to calculate it. The worksheet will then calculate the total burden labor on row 343.

Compensation Form - Salaries and Wages – Tab C Instruction

This tab is required to assist the Government in performing an evaluation of the Total Compensation Plan. The tab shall reflect exempt, SCLS, and CBA labor categories and map to the Labor Category Descriptions. The tab includes cells for escalation rates for each year. The Offeror shall manually input data where the cells are highlighted in yellow.

The Offeror shall provide a mapping of its internal labor categories to those provided in Attachment J-5, Labor Category Descriptions, consistent with the approach utilized in Volume I - Mission Suitability. Labor category descriptions applicable to this contract address the qualifications and experience levels of exempt, SCLS, and CBA personnel that are to be used for proposal development and contract administration purposes.

Note: Table L-5.2 Incumbent WYE Years of Service, provides the seniority levels of the current workforce. Below the table, for informational purposes only, the RFP provides the percentage by which the current average labor rates exceed the SCLS minimum wage rates for the labor categories listed (see also Chart 48).

Compensation Form - Salaries and Wages – Tab C Excerpt

Offerors should input the escalation percentage for the out years.

Compensation Form - Salaries and Wages – Tab C Input

Offerors shall map their labor categories to the NASA labor category descriptions. Both labor categories shall be shown on Tab C.

Offerors shall input the fringe, overhead, G&A, and fee percentages and formulas for calculating the proposed fully burden labor rates for each contract period.

Productive Factor - Tab D

This form discloses the Offeror’s and applicable subcontractor’s productive labor hours by Government fiscal year.

This estimate shall be provided based on the typical productive and nonproductive hours per work year based on the Offeror’s personnel and accounting policies and practices.

Nonproductive time is all paid absences (e.g., vacations, holidays, sick leave, and other authorized paid absences). The Offeror shall specify in the notes how the productive hours were calculated (e.g., 2080 hours per year - 100 hours vacation - 40 hours sick - 80 hours holiday = 1860 Productive hours). Note: Per Executive Order 13706, sick leave is required for SCLS employees at a rate that equates to approximately 56 hours per year.

Productive Factor - Tab D Excerpt

Productive Factor - Tab D Input

Offerors shall input the holiday, sick, vacation, and other leave hours per contract period for the exempt, SCLS, and CBA employees.

The productive hours are linked to Tab B. The work hours on Tab B will calculate from the information provided for each designation.

Schedule of Overhead, G&A and Other Indirect Rates- Tab E Instruction

This form is designed to detail each overhead pool (e.g., labor overhead, material handling, and/or subcontract handling), G&A, and any other applicable indirect rates.

This template shall provide insight into the composition of the burden pool(s) for the proposed overhead rates.

As supporting data, there are templates below the summary data that specify a breakout of specific cost accounts that are included in the individual cost pools. On the supporting data templates, Offerors shall provide cost history for the prior two years and for the term of the contract.

Schedule of Overhead, G&A and Other Indirect Rates- Tab E Instruction

The basis for projections of indirect rates shall also be provided with an explanation that demonstrates the impact that the award of this procurement will have on the expense pool and allocation base. The template also provides a formula to convert the Offeror’s accounting fiscal year to contract year.

Schedule of Overhead, G&A and Other Indirect Rates- Tab E Excerpt

The first table is used to convert the indirect rates from the Offeror’s accounting fiscal year to the contract period. The table is shown below. Offerors shall enter their fiscal year. The chart will then convert the indirect rates to the contract period.

Schedule of Overhead, G&A and Other Indirect Rates- Tab E Excerpt The second table uses prior available fiscal year historical data for G&A from three preceding fiscal years and projected data for the contract period to show the pool cost and base costs.

Schedule of Overhead, G&A and Other Indirect Rates- Tab E Excerpt The third table uses prior available fiscal year historical data for overhead from three preceding fiscal years and projected data for the contract period to show the pool cost and base costs. Charts may be added on this worksheet for additional proposed indirect rates.

Conversion to contract year rate Converted Rate 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Schedule of Overhead, G&A and Other Indirect Rates- Tab E Excerpt The fourth table uses prior available fiscal year historical data for an additional indirect rate (if applicable) using data from three preceding fiscal years and projected data for the contract period to show the pool cost and base costs. Charts may be added on this worksheet for additional proposed indirect rates.

Conversion to contract year rate Converted Rate 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%

Schedule of Overhead, G&A and Other Indirect Rates- Tab E Inputs Offerors shall input prior actual data available and projected/budgeted data for the pool and base costs for all proposed indirect rates. Offerors shall add charts for additional indirect rates proposed.

Fringe Benefits/Payroll Additives Rate Development- Tab F Instruction

This tab is designed to detail the fringe benefit cost (e.g., Group Health, Dental, Retirement, Sick Leave) and the payroll additives that are required by law.

Part A combines the payroll additive rate developed in Part B with the individual elements of fringe to obtain a fringe rate by year for each location.

Part B of this tab sums payroll additives by individual rate additive such as Federal Insurance Compensation Act (FICA) calculations, workman’s compensation application, unemployment tax, and any other additive the offeror considers applicable by location.

Fringe Benefits/Payroll Additives Rate Development- Tab F Instruction

Part C designates fringe cost by labor category. This information is required to ensure that the Offeror is meeting the minimum fringe per hour designed by the SCLS. Offerors shall demonstrate that the estimates for fringe benefits shown in this form are incorporated into their proposed contract cost in accordance with their normal accounting and estimating practices for each contract year.

Note: This portion of Tab F is required as part of the EPM and also as the second portion of the Attachment L-13, Personnel and Fringe Benefit Forms.

Fringe Benefits/Payroll Additives Rate Development- Tab F

Fringe Benefit Table: Offerors shall input the pool costs by element and the allocation base for each fringe benefit rate proposed. Offerors shall also add tables for additional fringe benefit rates.

Offerors are reminded to include the description of the allocation base.

Fringe Benefits/Payroll Additives Rate Development- Tab F Excerpt Part A: Fringe Benefit Table:

Fringe Benefits/Payroll Additives Rate Development- Tab F Excerpt Part B: Payroll Additives Rate Development:

Fringe Benefits/Payroll Additives Rate Development- Tab F Excerpt Part C: Indicate Hourly Health & Welfare cost by Employees Category (per yr)

Fringe Benefits/Payroll Additives Rate Development- Tab F Inputs

Part A: Offerors shall input pool and base cost elements and amounts for each fringe benefit rate proposed.

Part B: Offerors shall input the requested information for payroll additives.

Part C: Offerors shall input the hourly health and welfare cost by employee category.

Total WYE…